Complete Document - City of Auburn

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Finance DepartmentAndrea Jackson, DirectorThe mission of the Finance Department is toprovide high quality financial services to all of itscustomers, both external and internal, by:• Providing accurate, complete and timelyinformation regarding the City’s financialcondition and transactions• Protecting City assets against unauthorizeduse and managing City assets for their mostproductive use• Administering the City’s revenue ordinancesand finance-related laws, regulations andcontracts in an efficient and equitable manner• Providing administrative services to other Citydepartments to obtain the supplies,equipment, and services they need.• Implementing effective procedures for thetimely liquidation of all properly documentedCity liabilities which ensures compliance withall legal requirements• Maintaining a commitment to a high level ofpersonal productivity and a continuouspursuit of the means for improving theDepartment’s procedures and achievingsignificant personal satisfaction in the staff’sprofessional roles.FY 03 Goals1. Form a GASB 34 Implementation Quality Circle,including appropriate staff from Public Works andInformation Technology, to determine the tasksrequired for implementation, recommend policychanges to the City Manager and monitor theprogress of the implementation process with thegoal of implementing the minimum requirements ofGASB 34 by September 30, 2003.2. Develop procedures for expediting the processingof revenue by the City Revenue Office during“rush” periods by November 30, 2003.3. Survey the City’s utility customers to assess waysto improve the customer service provided by theWater Revenue Office by December 31, 2002.4. Provide training in spreadsheet (Excel) anddatabase (Access) software to appropriate Financeand Water Revenue Office staff by January 31,2003.5. Assist the City’s independent auditors withpreparation of the City’s audited financialstatements and publish the City’sComprehensive Annual Financial Report forFY02 in accordance with generally acceptedaccounting principles, including GASB 34, byFebruary 28, 2003. Include in the FY02 auditreport Management’s Discussion and Analysisas defined by Governmental AccountingStandards Statement Number 34 (not requireduntil FY03).6. Develop criteria and a job description and recruit fora temporary part-time Student Public FinanceSpecialist position by March 31, 2003.7. Revise the City’s chart of accounts toaccommodate the changes needed to implementGASB 34 by April 30, 2003.8. Provide training to appropriate City staff on traveland training policies, procedures and forms by May31, 2003.9. Provide training to appropriate City staff on yearendfinancial procedures by August 15, 2003.FY 04 Goals1. Form a Software Search Quality Circle, includingappropriate staff from Information Technologyand Human Resources, to identify accounting,budgeting and payroll software that exceeds theperformance of the existing software on thedesired hardware platform by June 30, 2004.2. Provide training to appropriate City staff oncapital projects procedures by December 31,2003.3. Assist the City’s independent auditors withpreparation of the City’s audited financialstatements and publish the City’s ComprehensiveAnnual Financial Report for FY03 in accordancewith generally accepted accounting principles,including GASB 34, by March 31, 2004.4. Research the cost and features of electronictagging methods for maintaining the capitalassets inventory by March 31, 2004.5. Perform a mid-year inventory of FY04infrastructure capital outlays by May 31, 2004.6. Provide training to appropriate City staff onaccounts payable procedures by June 30, 2004.137
FinanceBudget SummaryBiennial Budget - FY 03 & FY 04Comparative Budget Summary by CategoryActualAudited UnauditedBudgeted*FY01 FY02 FY03 FY04Personal Services $ 647,197 $ 687,072 $ 737,096 $ 772,853Contractual Services 66,312 68,280 92,078 92,373Commodities 60,746 60,534 67,443 71,147Capital Outlay 8,360 32,423 21,472 10,244Debt Service - - - -Totals $ 782,615 $ 848,309 $ 918,089 $ 946,617Finance - Four Year Budget ComparisonFY04FY03FY02FY01$- $250,000 $500,000 $750,000 $1,000,000Personal Services Contractual Services CommoditiesCapital Outlay Debt ServiceComparative Summary of Authorized PersonnelFY01 FY02 FY03 FY04Full-time employees 15 15 16 16* For Capital Outlay details, see Summary of Capital Outlay by Fund and Department, beginning on page 77.138
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TheCity of AuburnAlabamaBiennial Bu
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City of Auburn General Fund (contin
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City of AuburnFY 03 & FY 04Biennial
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City of Auburn, AlabamaApproximatel
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City of Auburn, Alabamaachievements
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City of Auburn, Alabama• The annu
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Miscellaneous Statistical DataAubur
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City of AuburnPersonnel Summary by
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City of AuburnFY03 & FY04Biennial B
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The Government Finance Officers Ass
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Budget Message (continued) May 28,
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City of Auburn Key Decisions of the
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City of AuburnFinancial OverviewThe
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City of AuburnFinancial Overview$40
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41City of Auburn ~ General Fund ~ S
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The City of AuburnDescription of th
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City of Auburnexpenditures by fund
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City of AuburnBiennial Budget Calen
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City of AuburnAnnual Citizen Survey
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City of AuburnAmong the following s
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Auburn 202022 Goals for 2020The Aub
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City of AuburnRevenue Overview• a
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City of AuburnRevenue Overviewincre
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City of AuburnRevenue OverviewCity
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City of AuburnOverview of Debt Poli
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City of AuburnOverview of Projected
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City of AuburnDetails of Financing
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PublicTotal-AllSpecial Safety Budge
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City of AuburnOverview of Other Fun
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City of AuburnSummary of Capital Ou
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City of AuburnCapital Improvements
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Page 98 and 99: City of AuburnFY 03 & FY 04Biennial
Page 100 and 101: City of AuburnTrends in Total Reven
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Page 104 and 105: City of AuburnGeneral Fund - Detail
Page 106 and 107: City of AuburnGeneral Fund - Detail
Page 108 and 109: City of AuburnOverview of Expenditu
Page 110 and 111: City of AuburnDetail of Expenditure
Page 112 and 113: City of AuburnDetails of Expenditur
Page 114 and 115: City of AuburnSummary of Expenditur
Page 116 and 117: City of AuburnGeneral Fund - Summar
Page 118 and 119: City of AuburnComparative Budgeted
Page 120 and 121: City of AuburnBiennial BudgetTable
Page 122 and 123: City of AuburnOverview of Expenditu
Page 124 and 125: City CouncilBudget SummaryBiennial
Page 126 and 127: Office of the City ManagerDouglas J
Page 128 and 129: Office of the City ManagerBudget Su
Page 130 and 131: GENERAL FUNDExpendituresCity Manage
Page 132 and 133: Judicial DepartmentJoe Bailey, Muni
Page 134 and 135: GENERAL FUNDExpendituresJudicialCla
Page 136 and 137: Information Technology DepartmentJa
Page 138 and 139: Information TechnologyBudget Summar
Page 140 and 141: GENERAL FUNDExpendituresInformation
Page 142 and 143: GENERAL FUNDExpendituresInformation
Page 144 and 145: Finance DepartmentAndrea E. Jackson
Page 148 and 149: GENERAL FUNDExpendituresFinanceClas
Page 150 and 151: Economic DevelopmentDepartmentPhill
Page 152 and 153: Economic Development DepartmentPhil
Page 154 and 155: GENERAL FUNDExpendituresEconomic De
Page 156 and 157: Human Resources DepartmentSteven A.
Page 158 and 159: Human Resources DepartmentHuman Res
Page 160 and 161: GENERAL FUNDExpendituresHuman Resou
Page 162 and 163: GENERAL FUNDExpendituresHuman Resou
Page 164 and 165: City of Auburn Public Safety Depart
Page 166 and 167: Public Safety Department Mission an
Page 168 and 169: GENERAL FUNDExpendituresPublic Safe
Page 170 and 171: Public Safety DepartmentPolice Divi
Page 176 and 177: Public Safety DepartmentCommunicati
Page 178 and 179: Public Safety DepartmentCodes Enfor
Page 180 and 181: Public Works DepartmentJeff Ramsey,
Page 182 and 183: Public Works DepartmentAdministrati
Page 184 and 185: GENERAL FUNDExpendituresPublic Work
Page 188 and 189: Public Works DepartmentEngineering
Page 190 and 191: Public Works DepartmentInspection D
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Environmental Services DepartmentAl
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GENERAL FUNDExpendituresEnvironment
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Environmental Services DepartmentRe
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Environmental Services DepartmentAn
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Environmental Services DepartmentRi
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Auburn City LibraryMargie B. Huffma
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LibraryBudget SummaryBiennial Budge
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GENERAL FUNDExpendituresLibrary (co
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Parks and Recreation DepartmentRebe
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GENERAL FUNDExpendituresParks and R
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Parks and Recreation DepartmentLeis
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Parks and Recreation DepartmentPark
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GENERAL FUNDExpendituresParks and R
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Planning DepartmentRobert J. Juster
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GENERAL FUNDExpendituresPlanningCla
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Non-DepartmentalBudget SummaryBienn
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GENERAL FUNDExpendituresNon Departm
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Water and Sewer DepartmentRex Griff
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City of AuburnOverview of Sewer Fun
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SEWER FUNDExpendituresSewer Mainten
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Sewer FundSewer General Operations
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SEWER CAPITALPROJECTS FUNDExpenditu
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City of AuburnDescription of and Tr
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City of AuburnTotal Special Revenue
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City of AuburnCity Gas Tax Special
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City of AuburnState Nine Cent Gas T
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City of AuburnSpecial Additional Sc
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City of AuburnCommunity Development
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City of AuburnTotal Debt Service Fu
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City of AuburnSpecial Five Mill Tax
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City of AuburnFY 03 & FY 04Biennial
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City of AuburnOverview of Total Ent
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City of AuburnDetail of Enterprise
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City of AuburnSewer Equipment Repla
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City of AuburnIndustrial Park FundC
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City of AuburnTotal Internal Servic
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City of AuburnLiability Risk Retent
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