IT Baseline Protection Manual - The Information Warfare Site

Safeguard Catalogue - Communications Remarks
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S 5.24 Use of a suitable fax cover sheet
Initiation responsibility: Head of General Services Section
Implementation responsibility: Fax Officer, IT users
A standard fax cover sheet should be used to allow orderly and efficient
exchange of fax information. In particular, this makes it possible to check
whether fax messages have been received and printed out successfully.
The fax cover sheet should contain the following:
- Subscriber number of the fax machine
- Name of the sender (with subscriber number of the fax machine, telephone
number and complete address)
- Telephone number of a contact person in case of transmission problems
- Name of the recipient (with subscriber number of the fax machine and
complete address, where possible)
- Number of pages including the cover sheet
- Degree of urgency
- Sender's signature
It is advisable to request incorrect deliveries to be re-routed or the sender to be
informed in such cases.
Additional controls:
- Does the fax cover sheet include all the required items?
- Is the fax cover sheet used regularly?
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IT-Baseline Protection Manual: Oktober 2000