JOINT FLEET MAINTENANCE MANUAL

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COMFLTFORCOMINST 4790.3 REV A CH-4 7.3 Responsibilities and Requirements. This section defines the responsibilities and requirements of all activities involved in supporting the life cycle maintenance process of the JFMM. 7.3.1 Fleet Commanders. The Fleet Commanders are responsible for the following: a. Designating a single Commander, Atlantic Fleet (COMLANTFLT) and Commander, Pacific Fleet (COMPACFLT) point of contact to act as JFMM coordinators. b. Establishing a Joint Fleet Maintenance Manual Board of Directors (JFMMBOD). The JFMMBOD will be co-chaired by the Fleet coordinators and made up of TYCOM Quality Assurance and Maintenance representatives and the SUBMEPP JFMM Program Manager. c. Providing final approval and promulgation letter for all JFMM changes and revisions issued to the Fleet. d. Providing funding for the life cycle maintenance of the JFMM. e. Approving all Advanced Change Notices (ACN), either by message or letter, for urgent changes to the JFMM. Develop and distribute all message ACNs. Forward all ACNs approved via letter to Submarine Maintenance Engineering, Planning and Procurement (SUBMEPP) for distribution. f. Convening periodic JFMMBOD review meetings. The purpose of these meetings is to review all proposed changes that may be incorporated into the manual in preparation of issuing an official change or revision to the manual. Attendance is generally limited to the Fleet Commanders and TYCOMs (Quality Assurance Officer and maintenance representatives as required). The Fleet or TYCOM representatives may invite Subject Matter Experts (SME) to assist in answering proposed changes. The following rules apply for SMEs: (1) All SMEs must have an advocate. The advocate will be one of the voting members from the TYCOMs, Fleet Forces Command (FFC) or COMPACFLT. The TYCOM advocate is responsible to get FFC concurrence for the SME to attend the JFMM Board of Directors Meeting. FFC and COMPACFLT will determine if other voting members shall be polled and notify SUBMEPP of the result. The advocate is responsible to ensure the SME complies with the established norms of the meeting. (2) Access to the JFMM Electronic Change Website is generally limited to the Fleet Commanders and the TYCOMs. When necessary, an SME will normally be sent a proposed change for comment concurrent with TYCOM review, by email, outside of the electronic change website. At the request of a TYCOM, an SME with a "creditable need to know" as determined by FFC and COMPACFLT may be granted limited access. Access is associated with individuals, not organizations or positions within organizations. Normally access will not be granted to individuals at commands subordinate to TYCOMs. 7.3.2 Type Commander. The Type Commander (TYCOM) will: a. Review and evaluate all JFMM change requests within 21 calendar days of receipt of the change, in order to provide users with timely responses. b. For changes which affect ship and personnel safety, notify Fleet Commanders and request a message ACN be distributed. c. For all other changes requiring ACNs, TYCOMs will review the ACN and forward to Fleet Commanders for approval. I-FWD-4
I-FWD-5 COMFLTFORCOMINST 4790.3 REV A CH-4 d. Review and endorse all change packages in preparation of issuing an official change/revision to the manual. Notify the Fleet Commanders of this endorsement via letter. e. Designate representatives to be members of the JFMMBOD. f. Identify changes to the JFMM distribution list. 7.3.3 Joint Fleet Maintenance Manual Board of Directors. The JFMMBOD will: a. Adjudicate all JFMM change requests not unanimously resolved by TYCOMs. b. Continue collaboration to standardize maintenance requirements across platforms. c. Determine the frequency of official changes/revisions to the JFMM. The frequency of these changes/revisions may be dictated by the number of JFMM change requests submitted and approved. 7.3.4 Submarine Maintenance Engineering, Planning and Procurement. SUBMEPP will: a. Issue a letter of acknowledgment to the submitting activity within seven calendar days of receiving the change request and a response letter within seven calendar days of receiving all TYCOMs response. b. Perform a preliminary review of all JFMM change requests including an assessment of the impact on other volumes and provide background information and additional recommendations, when necessary, to applicable TYCOMs within seven calendar days of receiving change request. c. Manage an automated tracking system for all JFMM change requests and provide a periodic status report of changes to the TYCOMs and Fleet Commanders. d. Incorporate approved changes into the JFMM and forward all change packages, via the TYCOM, to the JFMMBOD for review in preparation of issuing an official change/revision to the manual. e. Develop all ACNs not requiring a message and forward to TYCOM for review. Distribute all ACNs approved by Fleet Commanders via letter. f. Forward any unresolved change requests to the JFMMBOD for adjudication. g. Maintain the JFMM distribution list. h. Support the TYCOM in the performance of customer surveys and audits, as requested. i. Adjudicate all editorial change requests on behalf of the JFMMBOD. j. Identify yearly budget requirements for life cycle maintenance of the JFMM to the Fleet Commanders. k. Attend all JFMMBOD Review Meetings. l. Coordinate the development and transition of the JFMM into CD-ROM format. 7.3.5 Systems Command. The Systems Command (SYSCOM) will: a. Provide technical assistance for change requests when requested. b. Review JFMM revisions when requested.
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JOINT FLEET MAINTENANCE MANUAL

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