requirements contracts for engineering design and related services ...

g) Based on the judgment of the Consultant, where an introductory letter could assist him/her in the
performance of the vault program, the Consultant shall prepare, duplicate, mail and/or hand-deliver the
introductory letters in accordance with a plan developed by the Consultant and approved by the
Department.
h) The name(s) and address(es) of the current owner of record of each vault shall be obtained by the
Consultant.
i) It shall be the responsibility of the Consultant to make translations of letters/notices where the
Consultant deems it appropriate or where otherwise directed by the Department.
j) The Consultant shall develop, subject to the approval of the Department, a vault numbering
index/identification system suitable for the requirements of the Level I Program and all subsequent
levels of the vault program. Consideration will be given to the use of house numbers.
k) The Consultant shall prepare letters to the Department of Finance to ascertain if vault license fees
have been paid for vaulted private properties.
l) The Consultant shall present the data collected to the Department in an approved format.
4.6B VAULT PROGRAM LEVEL II
The Consultant shall execute Level II Vault Program - Survey and Presentation in conjunction with the project.
The scope of work for the Level II Program shall include the performance of the following services:
Level II Program - Survey and Presentation
a) The Consultant shall identify and measure all geometric features within and contiguous to the vault
space in sufficient detail and accuracy to define the space and satisfy the requirements for providing
all analyses, recommendations, and designs in all subsequent levels of the Vault Program. This shall
include, but not be limited to, interior space dimensions (length, width, height), floor area dimensions,
alcove dimensions, entrance/exit opening dimensions, access opening dimensions, stairways,
foundations, building foundation wall (estimated), and location of cellar door/areaway access opening.
The Consultant shall also provide the offset distances from face of the vault to the face of the curb line
in front of the vault.
b) The Consultant shall provide a general description of the vault’s structural system (i.e. the make up of
the roof system and the walls) and its condition. The Consultant shall record the condition of the walls,
and indicate presence of cracks, water marks and water damage along the walls.
c) The Consultant shall study and determine the depth of the cover over the vault’s roof, measured from
surface of the sidewalk to top of the roof structure. The Consultant shall determine the depth of the
cover using non-destructive methods (i.e. surveying, etc.), and if utilizing such methods shall not be
possible, the Consultant shall then use other methods (i.e. probing, etc.) as approved by the
Commissioner, to determine the depth of the cover. If any portions of the roof cover and/or the roof
structure are disturbed due to Consultant’s operations, the Consultant shall be required to restore the
disturbed sections to their original conditions, as necessary. If the initial measurements indicate that
the depth of the roof cover is more than two (2) feet, the Consultant shall only be required to provide
the approximate depth of the cover, and if the initial measurements indicate that the depth of the roof
cover is less than two (2) feet, the Consultant shall be required to provide the exact depth of the cover.
d) The Consultant shall identify all features, and possible sealed off and inaccessible areas or vaults that
require additional in-depth exploration.
NYC Department of Design and Construction
Infrastructure, October 2012
GR-29