requirements contracts for engineering design and related services ...

(a) Upon written notice to proceed, all work required for the project specified in the Task Order/Contract shall be
completed within the time schedule set forth in the Specific Requirements, unless the Commissioner, for good cause
shown by the Consultant, extends the time of completion.
(b) The Consultant shall be required to submit a Progress Report in accordance with the requirements of this section.
Such Progress Report shall consist of the following two components: a Bar Chart Schedule, and a Detailed Analysis of
project’s progress, as described in paragraph (e) below.
(1) For projects having a duration of six (6) months or less, the Commissioner may, in his/her discretion, suspend the
requirement for the monthly Progress Report.
(2) For projects having a duration of longer than six (6) months, the Consultant shall be required to submit a monthly
Progress Report; however, the Commissioner may, in his/her discretion, suspend the requirement for the monthly
Progress Report.
(3) Suspension of the requirement for the monthly Progress Report may be for a specific month(s), or may be for the
entire duration of the Task Order/Contract. Written notification of such suspension will be provided to the
Consultant. In the event of such suspension, the Consultant shall not be entitled to payment of the Monthly Fee
for the Progress Report.
(c) Upon receipt of notice to proceed with work required for the project, the Consultant shall prepare and submit to the
Commissioner, within 10 working days of the date of such notice, a Bar Chart Schedule for the services required in
connection with the project, for approval by DDC. The Consultant shall not be entitled to any payment for the initial Bar
Chart Schedule described in this paragraph. The Bar Chart Schedule shall be prepared using Microsoft Project 2003 and
shall be printed on 8 1/2” x 11” to 11” x 17” (fold-over) size paper. The Bar Chart Schedule shall indicate execution of all
tasks as applicable, and shall include but not be limited to the following:
(1) Contract number and date, project name, names of Engineer-In-Charge and project Engineer, border, monthly
calendar and weekly calendar;
(2) Dates for completion of required services;
(3) The tasks, sub-tasks and milestones to be undertaken or achieved in connection with the project including
where applicable Preliminary Design, Mass Mailings, Pre-Final and Final Contract Documents;
(4) The interrelationship and dependency of the various activities required under the tasks included in the Specific
Requirements of the project;
(5) The time needed to complete or achieve the various tasks, sub-tasks and milestones;
(6) Dates for completion/submission of any agency work by others, such as television sewer inspection program;
(7) The date for submission of the packages of Bid-Ready Contract Documents where applicable;
(8) The project's critical path;
(9) The dates for Consultant’s performance evaluation which shall be prepared on a six (6) months basis (from the
notice to proceed date) for the entire specified duration of the project.
(d) For the purpose of progress reporting, the date of the Notice To Proceed on any project shall be considered the
monthly “Anniversary Date” for that project.
(e) Progress Report: No later than two (2) working days following the monthly "Anniversary Date”, the Consultant
shall submit a Progress Report, consisting of the two components set forth below.
(1) Bar Chart Schedule: The Consultant shall revise and update the Bar Chart Schedule to indicate (1) the actual
start and completion dates of all tasks that have been completed, and (2) the projected start and completion date
of all remaining tasks that are to be performed for the Project. The revised/updated Bar Chart Schedule shall
reflect the project’s current status at the end of the reporting period and shall include actual dates (year and
month), as well as columns showing the cumulative percentage (%) completion of each task.
(2) Detailed Analysis: The Consultant shall prepare and submit to the Commissioner a Detailed Analysis of the
project’s progress. Such Detailed Analysis shall include, but not be limited to, the following: actual time used for
each activity in the schedule; changes in targeted completion dates for the various activities in the schedule; the
reasons for any delays in the targeted completion dates; the need and justification for any extensions of time; a
NYC Department of Design and Construction
Infrastructure, October 2012
GR-10