requirements contracts for engineering design and related services ...

PROJECT: HWDRMX02L, HWDRKR02L, HWDRQ02L
PIN: 8502013VP0008P-10P
SECTION V. PROPOSAL EVALUATION AND CONTRACT AWARD PROCEDURES
A. Selection Process:
This is a Qualifications/Quality Based Selection (QBS) project. DDC will rank proposals by
technical merit. A DDC evaluation committee will review, evaluate and score all technical
proposals in accordance with the criteria described below. This evaluation and scoring will
determine each proposer‘s technical score. DDC reserves the right to interview proposers
and visit their offices for the purpose of clarifying their technical proposals, after which their
initial scores may be re-evaluated. Proposers shall be ranked in accordance with their scores
and the three highest ranked firms will be short listed. DDC will attempt to negotiate fair and
reasonable prices with each short listed proposer. If negotiations are not successful, DDC will
enter into negotiations with the next highest ranked firm(s). DDC intends to award up to three
contracts in the order set forth below.
Contract #1:
Contract #2:
Contract #3:
Borough of Queens
Boroughs of Staten Island and Brooklyn
Boroughs of Manhattan and the Bronx
Note: Each proposer is required to submit a Fee Proposal for the project; however, DDC will
only open the Fee Proposals of the firms selected for negotiation in accordance with the
process described above.
B. Technical Proposal Evaluation Criteria
The Technical Proposal evaluation criteria are as follows:
1. Experience of the Firm & Subconsultant(s) (Weight 20%)
2. Key Personnel – Qualifications and Relevant Experience (Weight 20%)
3. Technical Approach (Weight 30%)
4. Firm‘s Capability (Weight 20%)
5. DBE Utilization (Weight 10%)*
*The recommended level of DBE Utilization is 18% of the total dollar value of the Task Order.
In Attachment 10, the proposer must indicate the percent of DBE Utilization it will use on a
Task Order basis. If the proposer indicates a DBE Utilization of 18%, it will receive 10
percentage points for the purpose of calculating its evaluation score. If the proposer indicates
a DBE Utilization of less than 18%, the 10 percentage points will be reduced on a proportional
basis. If the proposer indicates a DBE Utilization of more than 18%, it will receive 10
percentage points for the purpose of calculating its evaluation score.
C. Basis of Award
DDC will award contract(s) to the responsible proposer(s) whose proposal(s) is/are
determined to be the highest quality and most advantageous to the City, taking into
consideration the overall quality of the proposal as measured against factors or criteria as are
set forth in the RFP and successful negotiation of an appropriate fee. Such fee negotiation
shall commence upon written notification and shall conclude not more than thirty days after
the commencement of the fee negotiation.
RFP-13