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City College of San Francisco - California Competes

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STANDARD II.B<br />

4. As the <strong>College</strong> continues to expand its<br />

investment in the development <strong>of</strong> the<br />

learning environment and the assessment <strong>of</strong><br />

student learning outcomes, the emphasis <strong>of</strong><br />

its programs and services on personal and<br />

civic responsibility, as well as intellectual and<br />

aesthetic development will continue to grow.<br />

To that end, the Division should continue<br />

to refine its mission, its contributions,<br />

and its outcomes at the divisional,<br />

departmental, and programmatic levels,<br />

providing regular opportunities for its<br />

constituents to engage in dialog and begin<br />

the process <strong>of</strong> assessing its impact on the<br />

learning environment. The <strong>College</strong> provides<br />

an impressive array <strong>of</strong> programs, practices,<br />

and services that support and enhance our<br />

students’ understanding and appreciation<br />

<strong>of</strong> diversity. To continue our effort to promote<br />

diversity, the <strong>College</strong> should expedite the<br />

integration <strong>of</strong> multicultural perspectives<br />

into the curriculum and intensify<br />

coordination and outreach across<br />

the District.<br />

6. The <strong>College</strong> has strong policies and procedures<br />

governing the release <strong>of</strong> student records, but<br />

does not have an approved Board policy<br />

governing the permanent maintenance <strong>of</strong><br />

student records to ensure their security and<br />

the maintenance <strong>of</strong> confidentiality with<br />

provisions for secure backup regardless <strong>of</strong><br />

the form in which those files are maintained.<br />

To improve the handling <strong>of</strong> student records,<br />

the <strong>College</strong> should develop Board policies<br />

and procedures to govern the permanent<br />

maintenance <strong>of</strong> all student records, ensuring<br />

that they are secure and confidential<br />

with provisions for the backup <strong>of</strong> all files,<br />

regardless <strong>of</strong> the form in which those files<br />

are maintained. The guidelines published<br />

by the American Association <strong>of</strong> Collegiate<br />

Registrars and Admissions Officers, “Retention<br />

<strong>of</strong> Records: A Guide for the Retention and<br />

Disposal <strong>of</strong> Student Records,” and the family<br />

Education Rights and Protection Act (FERPA)<br />

provide appropriate standards and practices.<br />

5. The <strong>California</strong> community college system<br />

maintains an open-admissions policy and a<br />

stringent set <strong>of</strong> standards relative to the<br />

approval <strong>of</strong> placement instruments for all<br />

member institutions. CCSF has consistently<br />

met—or exceeded—all <strong>of</strong> the requirements<br />

for the tests that it has created as well as<br />

the commercially available tests that it has<br />

adopted, and has consistently obtained<br />

unconditional approval from the State<br />

Chancellors’ Office. The resources <strong>of</strong> the<br />

Office <strong>of</strong> Matriculation should continue<br />

to contribute to the development <strong>of</strong> the<br />

institution’s admissions and placement<br />

program, ensuring the effectiveness and<br />

fairness <strong>of</strong> the program.<br />

CITY COLLEGE OF SAN FRANCISCO<br />

147

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