City College of San Francisco - California Competes

STANDARD IV
The Chancellor established a comprehensive
and integrated budgeting, planning, and assessment
system which is led by the Planning, and
Budgeting Council, a Shared Governance organization
of which he is chair. The PBC comprises
representatives from students, classified staff,
faculty, and administrators. The PBC includes
all the leaders of the College organizations.
The College maintains an integrated system of
planning development on an annual basis that
is directly linked to budgeting and assessment.
The College produces Mid-Year and End-of-Year
Assessment Reports on the status of its objectives
each year. [Refs. 32, 33] Consistent with the
requirements of the planning and budgeting
system, the Office of Research, Planning and
Grants produces a College Performance
Indicators Report that assesses the progress
of performance indicators linked to the eight
strategic priorities of the College. [Ref. 25] The
College is also guided by an annual management
plan that is comprised of the College budget and
the operational and developmental objectives for
each of the 32 major cost centers in the College.
[Refs. 20, 24]
The Chancellor has also established an extensive
array of planning initiatives that includes
an Education Master Plan, Technology Plan,
Facilities Master Plan, and a Strategic Plan.
Each plan has been developed in collaboration
with all College constituencies.
Led by the Chancellor, the College’s strategic
planning process involves all College constituencies
as well as representatives from the
community, business, and other educational
institutions. The planning process was informed
by an extensive set of environmental scanning
reports on both the internal and external
realities of the College. The Chancellor led the
planning process through an extensive series of
conversations that resulted in the development
of a revised Mission Statement, a new values
statement and eight strategic priorities with
supporting objectives that are now the core
of the College’s planning and performance
evaluation system.
The Chancellor oversees the research function
of the College, which produces a series of annual
reports and assessments for the College Planning
and Budgeting System. The Office of Research,
Planning and Grants also maintains an online
Decision Support System that enables members
of the College community to access the College
database for information about student enrollments
and registrations, student success, and
department productivity.
The Chancellor’s administrative structure is
highly efficient. Fewer than 40 administrators
(not including classified managers) are responsible
for oversight of 2,900 employees and more
than 98,000 students in 12 campuses. The
Chancellor relies upon three administrative
chains, in addition to his own, to ensure that
all annual operational and developmental
objectives are achieved; these chains are student
development, academic affairs, and finance and
administration. Coordination and leadership is
managed through direct contact with the Vice
Chancellors as well as bi-weekly meetings of the
Chancellor’s Cabinet, monthly meetings of the
College Council—comprised of all administrators
and department chairs—and the College
Advisory Council, a Shared Governance unit
comprised of the leadership of all the College
organizations: Academic Senate, Department
Chairperson Council, Classified Senate, SEIU
790, AFT 2121, the Associated Students, the
Administrators’ Association, and the Vice
Chancellors. The Chancellor also meets at least
once a month with the leadership councils of
each of these respective constituencies. In addition,
the Chancellor is in daily contact with his
senior staff on all issues related to budget control
and expenditures as well as key College projects
authorized by the College’s annual plan.
The Chancellor also communicates with a
quarterly e-bulletin to the community and with
periodic messages to CCSF employees through
the wide area email system, City Currents, and
a monthly report to the Board of Trustees.
236 CITY COLLEGE OF SAN FRANCISCO