Handbook for translators of Spanish historical ... - University Library

HANDBOOK FOR TRANSLATORS OF SPANISH HISTORICAL DOCUMENTS
16. Rules for transcription . In view of the fact that
the number of students engaged in historical research seems
to be growing rapidly, and since searchers sometimes travel
from one depository of documents or transcripts to another,
uniform transcription of documents is desirable. Consequently,
certain rules have been devised to achieve uniformity
in the transcription of original documents or translations.
The rules given below have been compiled from
various sources in an attempt to list all those that cover
the most important points to be observed in uniform transcriptions.
(l). Read the original page through before transcribing
it.
(2). Use a 16-pound weight paper, 8 l/2" x 11".
(3). Make four carbon copies of every transcription.
(4). Make an exact copy of the document; place the
material in the transcript in the same position ias it
is in the original.
(5). Double-space all copy, except single-spaced
quotations.
(6). Use a top, left, and bottom margin one and onehalf
inches wide; a right margin one inch wide.
(7). Place page numbers three qioarters of an inch
from the top and right edges of the paper.
(8). Indicate the beginning of a new page in the document
by placing two slant bars immediately before the
first letter in the word of the new page. These two
bars are then followed by the number of the page for
recto, and the number and the letter "v" for verso;
e.g.. ,
2
//Montgomery, Alabama;
2v
//regiment fully equipped.
(9). Spell every word exactly as it is spelled out in
the document, including the same capitalization.
(10). Copy numbers exactly as they are written in the
document; i.e., Roman and Arabic numbers should be copied
exactly as used in the original; if numbers are spelled
out in the document, they should be spelled out in the
transcription: if figures are used in the original,
figures should be used in the transcription.
(11). Indicate change in handwriting thus:. yC. in h.)
-120-