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150—152 8
It should be noted that so far as District Naval Officers, and
Officers in charge of Shore Establishments are concerned, no expenditure
may be incurred, unless funds are available locally.
Such funds are issued by the Director of Navy Accounts periodically
as made available by the Treasury, and details of the amounts
issued will, therefore, be communicated by the Director of Navy
Accounts to Officers shown in column 1.
5. The provisions of this Navy Order come into force as from 1st July,
1921, and all Officers concerned will be held personally responsible for strictly
c omplying with same in so far as they apply in each case.
(A. 13/1/49.)
151.
CORRESPONDENCE OF HYDROGRAPHIC BRANCH.
Paragraph 3 of Article 60, Consolidated Navy Orders, 1911-20, is cancelled.
9 152
(2) STORES SHIPPED FOR CONVEYANCE ONLY, OTHER THAN TO STORE
ESTABLISHMENTS AT SYDNEY.
When stores are shipped in one of H.M.A. Ships or R.A. Fleet Auxiliaries
for conveyance only, either from a Naval Establishment, Naval Reserve
District, or another Ship, Bill of Lading (Form A.D. 79) is to be invariably
prepared by the consignor, and a receipt is to be given for the stores taken on
board.
If the stores are transhipped to another H.M.A. Ship, R.A. Fleet Auxiliary,
or Yard Craft, for carriage to the consignee, the officer giving up charge of
them is to obtain a receipt from the officer to whose charge they are transferred
on the Bill of Lading (Form A.D. 79) before he hands over that document to
such officer.
Bills of Lading are to show the number, marks, and description of each
package and loose article shipped. They are to be signed by the Captain,
Officer in Charge of Stores, or Master of the vessel in which the stores are
shipped, and one copy is to be retained by him. Two are to be sent by the
consignor to the consignee to arrive before the goods, if possible, by quickest
mode of conveyance (but not by vessel conveying the stores if any quicker way
of despatch is available), and another retained by consignor. One of the two
forwarded by the consignor to the consignee is to be an " Extra Copy," and is
for receipt by consignee and return to shipper.
Supply notes are to be prepared by consignor in accordance with existing
regulations, and forwarded to consignee as soon as shipment of stores is
effected.
(3) GENERAL INSTRUCTIONS IN REGARD TO ALL SHIPMENTS.
152.
STORES SHIPPED IN H.M.A. SHIPS OR R.A. FLEET
AUXILIAREES FOR CONVEYANCE.
(1) STORES SHIPPED FOR RETURN TO STORE ESTABLISHMENTS AT SYDNEY.
When stores are shipped in one of H.M.A. ships or R.A. Fleet Auxiliaries
for return to Store Establishments at Sydney, the following procedure is to be
observed :—
(a) Receipts are to be obtained in triplicate on Form A.S.549 from the
Officers of the Ship conveying the stores for the packages forwarded,
and the copies disposed of as follows :—
Original—To be retained by the Accounting Officer at the Ship
or Establishment sending the stores. „
Duplicate—To be handed to the Commanding Officer or Master of
the vessel in which the shipment "is made.
Triplicate—To be sent by post to the Store Officer at the Store
Establishment to which the stores are consigned.
Separate Forms A.S. 330 (1 copy), A.S. 331 (in triplicate), R.A.N.R. 46
(1 copy), and A.O. 2 (in duplicate), A.S. 197 (in duplicate), whichever may be
applicable to the stores returned, are to be prepared showing each package,
bundle, &c, and forwarded so as to reach the Store Officer concerned before
the arrival of the stores, if possible. These forms should show in detail the
contents of the packages shipped.
All stores shipped are to be properly and securely packed, and cases containing
breakable articles are to be marked " Fragile." Should packages be
insufficient or damaged, Forms A.S. 549, or Bill of Lading, A.D. 79, are to be
suitably indorsed when receipt is given for the packages by the responsible
officer^ of the ship conveying the stores.
Separate Forms A.S. 549, or Bill of Lading, A.D. 79, are to be prepared for
Naval Victualling, Ordnance, and Medical Stores.
Items for different Consignees are not to baforwarded in the same package
unless there are very special reasons for so doing, in which case such items
should be packed in a separate parcel, and should be properly addressed
before being placed in the packing case for shipment.
A Packing Note, which may consist of a plain list showing in detail the
contents, is to be enclosed in an envelope and placed inside each package, &c,
shipped.
In order to obviate difficulties in identifying stores shipped, the following
particulars are to be legibly painted on each case, package, or bundle, or
written in ink on labels A.S. 331c or A.S. 331D when these are used :—
(i) Name of Naval Establishment, Naval Reserve District, or H.M.A.
Ship sending the stores.
(ii) Number of package.
C.6043.—2