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878-370 2
378.
PRESENTATIONS, RELICS, TROPHIES, ETC.—CUSTODY OF.
The instructions issued in Navy Order 161 of 1922 for accounting for
presentations, relics, trophies, &c, are hereby cancelled. It has been decided
to adopt the provisions of Admiralty Fleet Order 2020/22 generally in the
E.A.N.
2. All articles of plate, relics, trophies, pictures, challenge cups, &c, presented
to or acquired by H.M.A. Ships, Naval Establishments and Residences
are, in future, to be taken on store charge as indicated in paragraph 3 of
above-mentioned Fleet Order.
3. A register of these articles held in H.M.A. Ships and Naval Establishments
will be kept at Navy Office. Names of donors and dates of presentation,
together with any other details considered necessary will be recorded. This
register will be compiled from returns already received from H.M.A. Ships
and Naval Establishments.
4. Particulars of any future presentations, &c. received are to be forwarded
to Navy Office annually on 31st December. If no such articles are
received during the year a "Nil" return is to be forwarded. In addition
to the annual return, a report giving full particulars required is to be forwarded
to the Secretary, Naval Board, at the time each presentation is made.
In the annual return it is to be stated whether the articles previously received
have been sighted, are in safe custody, and are still accounted for in the Store
Accounts concerned.
5. When ships pay-off into reserve Commanding Officers are to obtain
instructions from the Commodore Superintendent and Senior Naval Officer,
Sydney, as to the disposal of such articles. If no specific instruction has
been given to guide the Commodore Superintendent in such cases, he will
obtain instructions in the matter from the Naval Board.
6. No transfers of these articles are to be effected without Naval Board
approval or, in the case of ships paying-off into reserve, the approval of the
Commodore Superintendent and Senior Naval Officer, Sydney. Particulars
of any transfers effected under approval of the latter Officer are to be reported
to Navv Office immediately the transfer is effected.
(G.242/1/10.)
379.
OFFICERS' AND CASUAL PAYMENTS BOOKS.
With reference to Naval Account Regulation 27, Clauses 10, 13 and .15,
it has been decided that, commencing with the current (December) quarter,
Officers' and Casual Payments Books will be closed at the end of each quarter
and be forwarded into Office.
2. The Casual Payments Book should, as a general rule, accompany the
Ledger into Office, but in cases where extra time is desired to enable any
questions affecting payments made through the Casual Payments Book to
be disposed of, the book may be retained and forwarded at a later date, but
not in any case later than the 15th of the second month.
3. Officers' and Casual Payments Books when next printed will be reduced
in size to the requirements for one quarter only. Until the smaller books are
received the sheets should, at the end of the quarter, be extracted from the
books at present in use, securely bound, and forwarded into Office.
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4. The following instructions in connexion with the keeping of Officers'
and Casual Payments Books should be observed in addition to instructions
already issued :—
(a) Entries in respect of each pay period should be totalled and certified
by the Commanding Officer and Accountant Officer, and reference
given at the foot to the Pay Certificates in which the
amounts are included ;
(6) Care should be taken that all supporting receipts are carefully
numbered and permanently attached to the relative page of
the book.
(G.403/1/290.
380.
RETURNS A.S. 53, 162, AND 165—RENDERING OF.
In future, Return A.S. 162 is to be rendered in duplicate, one copy being
forwarded to the Navy Office, and the other to the Drafting Officer, Flinders
Naval Depot.
2. Return A.S. 162 is to be made out on the 15th of each month, and is
to include the numbers borne on that date.
3. Return A.S. 165 is to be rendered direct to the Drafting Officer, Flinders
Naval Depot, simultaneously with Return A.S. 162. By the same mail, the
duplicate copy of Return A.S. 162, and Return A.S. 53 should be forwarded
to the Navy Office.
4. The three Returns mentioned above, should be despatched not later
than the 18th of the month. If, in exceptional circumstances, they cannot
be despatched by the 18th of the month, a memorandum should accompany
them explaining the reasons for delay.
5. It is imperative that these Returns should be accurately compiled and .
punctually rendered.
6. Navy Order No. 343 of 1921 is hereby cancelled.
(P.341/2/77.)
381.
ADDRESS INDICATING NUMBERS.
Attention is drawn to Admiralty Fleet Order No. 2624 of 1922, containing
full list of Address Indicating Numbers.
2. Navy Order No. 135 of 1921 is to be cancelled and all copies of Navy
Office Confidential Memorandum No. 21/0107 of the 24th February, 1921,
destroyed.
(21/0107.)