Accreditation - Hartnell College!!

Approximately $9.7 million or 21% of the District’s General Fund budget includes resources
from grants and categorical funding that provide program services and other student support
services. (III.D.1 Tentative budget) Despite cuts in categorical funding in the amount of 1.2
million (4b – Categorical Funding Analysis) between FY 2007-08 and FY 2011-12, overall
grant and categorical funding has held steady, with expenses of approximately $10 million
per year funneling through the business office (4c – 2009-2013 Tentative Budget funds
74,33,12). This figure does not include student financial aid actual expense, that has
increased from 16 million in FY 2008-09 to over 23 million in FY 2011-12. A comparison
of community colleges in the region (4d – Local Community College Comparison) shows
that Hartnell administered more grant funding than all four other regional community
colleges, despite the fact that several of the colleges have a restricted general fund budget
that is significantly higher than Hartnell College.
The success around receiving grant funding and the programs subsequently funded is due
largely to the collaboration between the college and the Office of Advancement, which
oversees the Hartnell Foundation. The Office of Advancement has expanded significantly
since FY 2006-07 when the total of operating funds, unendowed funds, and endowed funds
was approximately 4.4 million. Comparatively, FY 2010-11 (4e based on P and L report, not
audit statements) showed net assets of approximately $9.75 million. The Office of
Advancement has developed a five-year plan, in collaboration with industry, K12
administrators and other community member; that, coupled with a pool of expert grantwriters
has rendered much success in the pursuit of grant funding. For example, at the time of
this writing, the college manages four active Title V grants, each of them five year funding
streams. (Please refer to the most current list of grants (4F – Public Grant List) to see the full
range of funding that flows through the Grants Management office.)
The Business Office continues to provide leadership and works closely with College
constituents evidenced by the consistent involvement of the chief business officer (CBO) in
shared governance committees under the Resource Allocation Committee (RAC). Financial
information is disseminated throughout the institution via shared governance committees,
including: RAC; Technology, Human Resources, Facilities Planning Committee; Enrollment
Management, Matriculation, Student Policy Review Committee; Financial Information
Subcommittee (FIS); and the Program Planning and Assessment Committee. Grant funding is
leveraged with input from College wide administration, faculty, and Grant Project Directors.
Collaboration between grant-funded programs with similar deliverables and outcomes is
encouraged.
BUDGET PREPARATION AND DECISION MAKING
The budget preparation process is conducted in a manner that coordinates efforts to achieve
an overall budget that supports the mission and goals established as a result of institutional
planning and assessment (described in Standard I.B). The District budget planning process
includes but is not limited to the following:
Assess previous budget history and anticipated needs for the coming year
from each program and department.
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