Accreditation - Hartnell College!!

Determine the FTES needed to generate the anticipated revenue based on the
most current information from the state.
Determine the amount of faculty effort (full- and part-time) required to
generate the FTES goal and budget accordingly.
Add the contractual release time and required special project obligations.
Add the contractual goods, services, and personnel that are non-discretionary.
Identify discretionary funds. The Resources and Allocation Committee sets
priorities for these funds based on the outcomes of PPA and shared
governance processes.
Assess the effect of leveraged resources from grants and partnerships.
The transparency of the decision-making process continues to improve and the trust levels
among college groups has been strengthened through concerted efforts to educate not only
the Board through quarterly presentations (III.D.6 FTES Presentation), but also all
constituents about the college’s finances, particularly annual budget presentations, impacts of
reduced state budget allocations, and budget correlation between revenue generation and
FTES. (III.D.7 FTES Presentation) Similarly, weekly grant-meetings with grant directors and
other stakeholders provide opportunity to identify and leverage resources that contribute to
the outcomes of multiple programming efforts.
The Finance/Audit committee of the Board of Trustees regularly meets with the Controller
and Chief Business Officer to review monthly/quarterly financial reports, bills and invoices
for submission to the Board. This committee also meets with the external auditors twice a
year, to review audit and state financial reports. (III.D.8 Audit Report)
In light of the uncertainty of the State economy and its budget crisis, the District has revised
its 2016 Financial Plan (III.D.9 Revised 2016 Financial Plan) to be more reflective of the
current state of the Community College funding. It is committed to maintaining its General
Fund Reserve at a minimum of 5% to provide stability during times of fiscal uncertainty.
The District maintains a $1.7 million or the 5% or reserve required by the California
Community College Chancellor’s Office. This is equal to at least two weeks of expenditures.
The District has a total of about $7.7 million in fund balance that represents approximately
22% in reserve fund. (III.D.3 Tentative Budget)
The Business Office in collaboration with other departments of the college continue to assess
its processes and implement changes for improvements and stronger internal controls that
ensures efficient operation and that District funds are used wisely to benefit the students it
serves. (III.D.10.a-d Process and Procedures)
Self Evaluation
Emphasis on integrated budgeting and planning continues at the college and is evidenced
further in the following standards. The college continues to ensure that all financial decisions
relate to the core missions and stated goals.
Page 3