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3. CLARIFICATION OF WORKS & PROCUREMENT MANUAL:
Any executive seeking clarification of the Works and Procurement Manual will send mail
furnishing, clause ref, page ref and the point on which clarification is sought to Chief
Materials Manager (CMM), DVC Head Quarters. CMM should reply within 15 days of
the receipt of the mail after obtaining clarification/interpretation from Chairman where ever
required.
4. PROCESSING OF INDENT & PLACEMENT OF ORDER:
All Indents for procurement of materials including medicine and proposal for works (except civil)
should be sent to respective Contract & Material department or Technical Section for processing
and placement of order, after obtaining the approval of the competent authority as per concerned
DFP. No other Department will place order to any Party. Where Technical section is not available,
procurement functionaries will act as C & M department. All post tendering correspondence with
the Vendors/ Contractors will be made by the respective Contract & Material (C&M) department
only.
For all meetings at scrutiny committee, QR Committee & Tender Committee, convener will
be from the respective C&M department at concerned level.
NOTE: In case of TAA is Board/ Chairman for placement of order, approval of member
shall be obtained for any related activities unless specified otherwise.
5. PROCEDURE FOR INDENTING:
I INDENT:-
(a) Indent will be raised, using the indent preparation screen/ format furnishing all particulars
and submit the same for administrative approval. Indents for capital plant & machinery and
other assets should be placed separately.
(b) In case of works / service, proposal with scope of work to be placed to respective C & M
backed by all information wherever available like last work order issued mode of tender, no.
of techno-commercial acceptable offers, estimated cost along with basis, accepted rate etc.
II. LAST PURCHASE PRICE/ WORK ORDER VALUE:-
To prepare the estimate LPP may be considered on the following lines:
i) The last purchase price (LPP) / last work order value will be the price paid in the
latest contract of a similar magnitude, which is not more than three years old from the
date of tender estimate. When similar item of same magnitude is not available, alternative
methodologies may be resorted to.
ii) Where the firm holding the LPP / last work order value contract has defaulted, the fact
should be highlighted in the contract proposal and the price paid against the latest contract
placed prior to the defaulting LPP / last work order value, where supplies / works
have been completed, should be indicated but not more than three years old from the date of
estimate.
W& P Manual – 2012 Page 12