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In case of belated delivery Accounts Office should pass the bill withholding admissible
Liquidated Damage (LD) amount as per Purchase Order clause without waiting
for formal delivery date extension order. Accounts Officer should immediately intimate
the Order Issuing Authority for issuance of formal Delivery Date Extension
Order with/without imposition of LD Clause.
Accounts should prepare a monthly report on the overdue Bills / Invoices at the end of
each month due to non-receipt of corresponding SRIN / SRB or any other document
required indicating details thereof and to be submitted to CMM with copies thereof to
Director (Accounts), Member(Secretary/Tech) and Chairman for their information.
However, in order to release payment to the contractor within 15 working days from
the date of submission of bills in regard to works relating to T&D Projects Contract on
E.P.C.
/ Turnkey basis, the following procedure and time frame shall be followed.
Submission of bill in triplicate with all documents as per PO/WO by the Contractor to
the
Site-in-charge. (Zero
date).
The site-in-charge will go through the documents submitted by the Contractor both for
supply and erection as per checklist detailed below and submit the bills after necessary
certification to the Divisional Engineer within 7 (seven) working days.
The Divisional Engineer will check the documents and issue pass order and send
the bills to concerned Accounts office for making payments within 3 (three) working
days.
Concerned Accounts will process the bill and release payment to the Contractor within
5 (five) working days.
CHECK LIST :
A. Supply Payment :
A.1 Advance Payment
:
Unconditional acceptance of
LOA/LOI/PO/WO. Submission and
acceptance of SDBG.
Submission and acceptance of Bank Guarantee of equivalent amount against
the advance payment.
Submission and approval of Bar Chart. A.2
W& P Manual – 2012 Page 80