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to check the contents. If ‘A’ envelope is as per requirement then only ‘B’ envelope would be
opened with approval of TIA
e) Single stage bidding with 1 envelope: This can be resorted for LTEs also where EMD are not
asked for and for procurement on single tender basis and any other tender, as decided by TIA.
f) Invitation for bids: Bids shall generally be invited through publication of the NITs in
newspapers / website, detailing QR except LTE along with techno-commercial specification.
In case of LT, QR is required only if there is no approved vendor list/ poor vendor list. In other
cases of LT, QR is not required. Adequate time of around 2 weeks shall be given for
purchase of bidding documents. The deadline for submission of bids shall be
approximately 15 days after the close of sale of bidding documents and bids shall be
opened on the same day. Bidding documents shall be issued, against the prescribed fee, to
all those firms who request for the same in case OTE.
g) Pre-bid conference: A pre-bid conference, for clarifying the queries that prospective bidders
may like to seek in regard to the provisions of bidding documents and other details shall
normally be held within 7(seven) days of sale closing of tender documents. The firms who
have purchased the bidding documents may attend the conference. Queries raised by various
firms shall be discussed in the Pre-Bid Conference/Clarification Meeting attended by the
representatives of the firms and the TC Committee. Pre-bid meeting/conference will be attended
by the TC or his authorized representative. Reply of the same to be sent with the approval of TC.
On conclusion of the meeting, TC Committee shall draw a minute immediately thereafter, in
line with the discussions held during the meeting, clarifications to the written queries received
from bidders, either prior to or during the conference, shall be prepared, along with the
amendments, if any, to the bidding documents, by the TC Committee and same to be placed
before TIA for approval. However, TIA approval for techno-commercial acceptance of bid, prebid
conference report is not required where the same is recommended by higher level committee
i.e. above the level of TIA or TIA is one of the member of recommending authority. But TIA may
take initiative for further action.
The same may be incorporated in the bidding documents within three days(within 7 days
for EPC contract) of Pre-bid conference after approval of Tender Inviting Authority. The
approvals, as above, shall be expeditiously processed so as to ensure issuance of clarifications
/ amendments to all the firms who have purchased the bidding documents, at the earliest.
The clarification to the bidders along with amendment, if any on conclusion of pre-bid
conference to be issued to all the participating bidders after approval of tender inviting
authority.
However, any modifications of basic technical speciation of the Bidding Documents
which may become necessary as a result of the pre-bid conference shall be made by the
owner exclusively through an amended NIT in website only and not through the record
notes of the pre-bid conference within 3(within 7days for EPC contract) days of pre-bid
W& P Manual – 2012 Page 36