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CHECKLIST TO BE SENT BY TENDER COMMITTEE TO TAA
ANNEXURE-R
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Indent for spares & consumables has approval of competent
authority as per relevant DFP provision/MANUAL
Indent for Capital item accompanied by a copy of updated
sanction order.
Indent is placed in prescribed Form with all columns duly
filled in.
Budget provision indicating specific head of expenditure in
the year of effecting delivery is confirmed.
P.A.C./O.E.S or O.E.M/source standardisation certificate is
furnished by competent indenting authority for single tender
procurement.
B.U.S. concurrent with the indent containing information on
last 3 years consumption, stock position, pending indent &
P.O. and rate & source of last purchase with P.O. reference,
is furnished.
Initial or first time procurement against replacement of
spares & capital item should not be stated as ‘New Item’
unless it was never put to use.
Ordering quantity fixed in excess of average annual
consumption with due weight age on stock position, indent
and P.O. in live and procurement lead time is as per
justification furnished by I.O.
Indent for new item is properly justified by I.O. along with
the Utilisation Certificate.
Whether indigenous source development is explored in
respect of import of spares or capital goods.
Last purchase rate of overseas P.O. is given in foreign
currency for a meaningful price comparison along with
source of last supply.
Expected residual life of the item proposed for purchase and
presently under operation vis-à-vis prescribed life of the new
one reasonably assessed and recorded.
High value purchase proposal contain it’s Utilisation
programme, preferably within warranty period. Views of
concerned Director on this score obtained.
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W& P Manual – 2012 Page 223