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tackles & consumables etc.) - 10. Basis of rate reasonability/ cost Justification - 11. Observation of Finance - Initiated by Recommended by Approved by ANNEXURE-B PROFORMA (Procurement of materials on single tender basis without calling tender in case of urgency) 1. Name of materials with specification, Make, etc. 2. Nature of material (Consumable/Normal/Stand by spares) 3. Justification for technical suitability of particular make or specification. 4. Present stock position (including site/floor store) 5. Position of pending order under execution, if any 6. Requirement of materials &expected period of use 7. Urgency justification of materials 8. Frequency of requirement of Materials (on Monthly/Half Yearly/yearly) 9. Justification of selection of Vendor 10. Justification of price Reasonability 11. Details of last Purchase Order Quantity as well as price 12. Observation of Finance Initiated by Recommended by Approved by 60. PUBLISHING OF SUMMARY ON AWARDS OF CONTRACTS/ PURCHASE ORDER: Specific timeliness for each step under different tendering procedures is specified. Reasons must be given to the approving authority at the award stage for any deviations from the timeliness. A summary of deviations and reasons thereof from the timeliness be submitted to the Member (Tech/Secretary) by respective order issuing authority/ department. DVC will submit a brief on deviations, if any and actions taken on the same in their QPR in the ministry. After the award of contract, the name of successful bidders be uploaded in the DVC Website within a week. W& P Manual – 2012 Page 95
All concerned official /authorities are required to ensure hosting of the Summary of awards of all Contracts and Purchase orders placed through LTE/OTE having threshold value of Rs. 5 lakhs and above. The summary has to be prepared in the prescribed format and should be sent before 7 th of following month to IT cell, DVC Towers to host the same in DVC Portal. W& P Manual – 2012 Page 96
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(VERSION-IV) DAMODAR VALLEY CORPORA
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Damodar Valley Corporation Material
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INDEX Sl.No Particulars Page Part-I
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29 Procedure for processing the ten
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2 Format 123 3 Removal from the lis
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45 Grafts / commission 169 46 Accep
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5 Monitoring of contract closing 26
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3. CLARIFICATION OF WORKS & PROCURE
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Purchase Officer, C&M Deptt. Kolkat
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14. First time procurement for repl
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In order to submit the Bid, the bid
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ii. iii. If the request of withdraw
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with forfeiture of EMD with caution
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L-1 bidder/s will be accorded by th
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l) Insertion of Liquidated Damages
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i) Vendors whose offers were techno
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Completed Work means the executed/c
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4. In case of DFP(OE), QR will repr
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clarification for determining of th
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to check the contents. If ‘A’ e
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displayed to the bidders on-line an
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online and authenticity of the docu
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In case of TAA is Board/ Chairman f
Page 47 and 48: establishments including direct mai
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59 and 60: committee but also by the tenderers
Page 61 and 62: NIT under the evaluation process. T
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: technical acceptability of the offe
Page 67 and 68: However, no clarifications should b
Page 69 and 70: 38. DELIVERY PERIOD CONSIDERATION:
Page 71 and 72: identified. The idea of the exercis
Page 73 and 74: 5. Tenders above the limit of 10% b
Page 75 and 76: 45. CONSIDERATION OF PURCHASE PROPO
Page 77 and 78: TENDER OPENING TENDER EVALUATION BY
Page 79 and 80: 1. Time Frame for Various Procureme
Page 81 and 82: authority for acceptance before com
Page 83 and 84: In case of belated delivery Account
Page 85 and 86: EPF cell with check and certify the
Page 87 and 88: Provision of part payment against p
Page 89 and 90: longer completion period (more than
Page 91 and 92: 11. (a) The Indian Agent will be ac
Page 93 and 94: Annual Maintenance Contract for any
Page 95 and 96: f) Approval and other guidelines fo
Page 97: concurrence thereof to be taken whi
Page 101 and 102: 1. Manufactures : 2. Suppliers 3. C
Page 103 and 104: 13) Please fill up the checklist
Page 105 and 106: DAMODAR VALLEY CORPORATION VENDOR R
Page 111 and 112: * 8.2 IF IN-HOUSE TESTING FACILITIE
Page 113 and 114: 9.7 9.8 9.9 Growth over previous ye
Page 115 and 116: (viii) Experience List / Performanc
Page 117 and 118: 9* Customer complaints handling sys
Page 123 and 124: 4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
Page 125 and 126: 6. 7. 9.8 Whether the supplier has
Page 127 and 128: 6. 7. 8. 9. System of Identificatio
Page 129 and 130: REGISTRATION CRITERIA: SI. No Score
Page 131 and 132: DAMODAR VALLEY CORPORATION NAME OF
Page 133 and 134: 1. Contractors’ Performance Evalu
Page 135 and 136: 4 Mobilization time taken to start
Page 137 and 138: Format for Contractor’s Performan
Page 139 and 140: given by DVC and safety related rec
Page 141 and 142: Recommendation Remark, (if any): En
Page 143 and 144: 1.3 Procedure for Removal from the
Page 145 and 146: 5.1 Grounds for Banning of Business
Page 147 and 148: should be preferred within one mont
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Sealed Envelope containing tenders
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18(eighteen) months from the date o
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THE REQUIREMENT SHOULD BE MENTIONED
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15. Tenderers will be solely respon
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3. SPECIFICATIONS AND DRAWINGS: 3.1
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Each bidder should respond for sing
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8. PRICE BASIS: Price mentioned in
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on the scheduled or actual date of
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not be given effect to in evaluatio
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epresentative. All these tests shal
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20%of the Ex-works price / ordered
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contractor/vendor, a sum equivalent
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infringement and shall keep the Pur
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ii) Bidders may take part in the bi
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sub-letting or transfer shall not r
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42.2 Checking / approval of vendors
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latter of the two arbitrators has b
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2.5 c) The Contractor shall get all
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Within twenty-eight (28) days after
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deemed to be a Change, and such cha
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(d) costs incurred by the Contracto
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Price, the Contractor shall be liab
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performance of the Contract. 54.3 T
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the Employer, the expense of rectif
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emove any Contractor’s Equipment
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7. To be furnished (a)Relevant Draw
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ANNEXURE - B PRICE BID (APPLICABLE
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ANNEXURE - C Techno-Commercial Devi
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ANNEXURE -E DETAILS OF BANKER FOR M
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TERMS & CONDITIONS 1. PRICE BASIS :
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ANNEXURE -G DAMODAR VALLEY CORPORAT
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ANNEXURE-H DAMODAR VALLEY CORPORATI
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ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
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That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
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unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
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CC-03 Q.A. Documents Receipt Certif
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Exception Reports on Contract Closi
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Annexure - I.2 DRAWING RECEIPT CERT
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Annexure - I.4 O&M MANUAL RECEIPT C
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Annexure - I.6 LIQUIDATED DAMAGES F
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TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
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Tender Inviting Authority: DVC Desc
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LIST OF RELEVANT OM / CIRCULARS. 1.
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(VERSION-IV) - DVC :: Consumer Login

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