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03. Before filling the offers, bidders are requested to go through the general conditions of
Contract, DVC in order to familiarize with DVC’s commercial terms & conditions, Cost
Compensations for deviations and bid evaluation procedure.
04. The Bidder is also advised to visit and examine the site where the facilities are to be installed
and its surroundings and will obtain on its own responsibility all information that may be
necessary for preparing the bid and entering into a contract for supply and installation of the
facilities. The costs of visiting the site shall be at the Bidder’s own expense.
05. DVC reserves the right not to accept the lowest rate quoted by a Tenderer and reject any or
all the tenders and to split up and award the P.O. to more than one tenderer without assigning any
reason thereof and may also increase the number of tendered quantities to be procured, as
stipulated in NIT.
06. On receipt of formal Purchase Order in duplicate, one copy shall be returned to the purchase
order issuing authority duly acknowledged with signature, seal of the firm with date as a mark of
acceptance of the contract.
07. Unsigned offer submitted by any bidder will not be considered valid.
08. If anyone is not in a position to quote for any reason, please send ‘regret’ letter positively.
09. Offer submitted through FAX/E-mail will not be accepted.
10. MODIFICATION AND WITHDRAWAL OF BIDS:
The Bidder may modify or withdraw its bid after submission, provided that written notice of the
modification or withdrawal is received by the owner prior to the deadline prescribed for bid
submission. In no case cost of the bidding documents will be refunded. The bidder’s
modifications shall be prepared, sealed, marked and despatched as per original offer with
superscribing the bid envelopes “BID MODIFICATIONS-ORIGINAL” and ”BID
MODIFICATIONS – COPIES”.
11. Self certified xerox copies of all relevant documents, wherever needed to be produced before
TC for verification. However, DVC reserves the right to call for original document, if needed
failing which the offer is liable for rejection.
12. DVC shall not be responsible in any way for any delay/difficulties/ inaccessibility of the
downloading facility from the website for any reason whatsoever.
13. The tenderers who are found to be indulging in changing /adding or deleting the contents of
the downloaded tender documents will be liable to face necessary action as deemed fit including
banning, suspension of business dealings etc.
14. In case of any discrepancies found between the downloaded tender documents from the
website and the master copy available in the office of the Tender Inviting Authority, the latter
shall prevail and will be binding on the tenderer(s). No claim/appeal on this account will be
entertained or given cognizance.
W& P Manual – 2012 Page 144