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5. Tenders above the limit of 10% but upto 30% above of revised market cost under Sl.No.2 & 3
above, rate should be approved by Member (Tech.) is required where TAA is CE and above. In
other cases, approval of concerned Director is required.
Tender committee must ensure before submission of its recommendation to the TAA that
verification of documents/ credential of L-1 bidder is completed in all respect.
All the members of TC should furnish the certificate in the tender evaluation report that none of
them as any personal interest in any of the tenderers who have participated.
A responding firm can quote on firm price basis or variable price basis (but not on both), as
mentioned in NIT and each such offer will be considered accordingly. As far as possible, contract
should be entered on “firm price basis”, while contract on variable prices can be considered on
the merit of each case. As a general principle, no offer involving any uncertain or indefinite
liability or any condition of unusual character should be considered.
Whenever offer on variable price is asked, the standard price variation formula along with the
base date should be clearly spelt out in the NIT documents by TIA.
Negotiated prices also may be examined in a similar way. Justifications while making
recommendation to accept higher prices shall be recorded.
42. LACK OF COMPETITION:
Lack of competition exists if the following factors intervene:
a) The number of acceptable offers is less than three;
b) Ring prices have been quoted by all the tenderers (cartel formation);
c) The product of only one manufacturer has been offered by all the tenderers irrespective of the
number of quotations;
d) Store under purchase is chronically in short supply against which number of acceptable offers
never exceeds two.
In case it is observed that there is lack of competition for a particular tender enquiry, time
extension may be given once with the approval of the TIA. If it is found after the extension, that
there is no improvement of the response, normally the tender may be closed and action may be
taken for re-tendering after due analysis by QR committee, for poor response, and if required may
revisit the qualifying requirement. However TIA may permit opening of the bid in case or
urgency and same to be recorded in file.
43. PURCHASE PROPOSAL COVERAGE:
With the above analysis and evaluation of offer received against the enquiry, the Tender
Committee should give a comprehensive purchase proposal / work order proposal along with the
checklist (placed in the Annexure) for acceptance of TAA. All proposals should begin with
relevant facts and information, which is necessary for arriving at prudent decisions. Efforts should
W& P Manual – 2012 Page 70