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online and authenticity of the documents being produced by him/them, within the same time
frame. No additional time will be allowed to the bidder for producing the required documents.
b) In case the L1 bidder for any item fails to produce the documents within the specified
period of 10 days in case of domestic tenders and 15 days in case of global tenders, or if
any of the information furnished by L1 bidder on-line is found to be false by the
Tender Committee during verification of documents, which changes the eligibility status
of the bidder, then snap bidding/revise price bid/reverse auction at the discretion of TAA or
Concerned Member ( in case of TAA is Board/chairman) will be resorted to within the
remaining bidders instead of re-tender for the items/ contract in which the bidder was L-1
with forfeiture of EMD with caution letter to refrain in future and in event of 2 nd instances
EMD will be forfeited and banning of L1 bidder for one year from participating in
future tenders considering time essence to finalise the tender.
The Tender Committee will recommend for issue of Purchase Order to the successful
bidder/s after evaluating their technical eligibility based on the computer generated evaluation
sheets / manual comparative statement followed by verification of the documents
submitted by L-1 bidder/s in support of the information furnished by them on line/off-line
and after evaluation of the reasonableness of L-1 rates. The reasonableness of rates will
be evaluated as per the provisions of Works & Purchase Manual of DVC and other
guidelines issued from time to time. The approval for issue of Purchase Order to L-1 bidder/s
will be accorded by the competent authority as per Delegation of Power based on the TC
recommendation.
After obtaining the approval of competent authority on tender committee recommendation, the
Purchase order to the successful bidder/s will be issued and the scanned copy of the
Purchase Order will be uploaded on the e-Procurement portal and/or the original copy will be
sent to the bidder/s through registered/speed post
The EMD of unsuccessful bidders will be refunded within 15 days after finalization of
bid.
The system will preserve the details of Techno Commercial bid and Price bid in the archives for
auditing purposes and the same can be accessed with special authorization. In case of off-line,
file will be kept with the dealing officer for any future reference.
In exceptional circumstances if contract is to be finalised in deviation of the provisions, clauses,
terms & conditions of the Works & Procurement Manual, then condonation of deviation
are required to be approved by concerned Member if not specifically empowered otherwise.
Further in case there is a deviation to CVC guidelines, the same is required to be approved by
the Chairman under intimation to Board in due course and information to CVC & MOP.
Power is delegated by the Corporation to condone / waive LD & SD Clauses to the Tender
Accepting Authority as per Delegation of Financial Power and to the Chairman, in case Board
is the Tender Accepting Authority, in respect of the following contracts to be awarded –
i) Against Single Tender Enquiry on OEM / OES / PAC basis/Single source Standardisation.
W& P Manual – 2012 Page 40