(VERSION-IV) - DVC :: Consumer Login

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Payment against dispatch documents: Evidence of despatch (R/R or receipted LR). Detailed invoice and detailed packing list identifying content of each consignment. Manufacturer’s/contractor’s guarantee certificate of quality. Test certificate. Material inspection report and/or despatch clearance certificate. Insurance policy/certificate. A.3 Payment against consignment after receipt of material at site A.3.1 Certificate to be issued by Site-in-charge : a) Physically verified and materials found to be received in full and good condition. b) Materials entered in page no… Vol. …. of stock ledger. A.3.2 CRMI issued with cross-reference of stock ledger. A.4 Retention money: Recovery towards LD, if any. Successful commissioning and taking over certificate. Certification towards submission of all drawings, manuals, reproducible etc. A.5 Erection Payment : The existing procedure of payment through RA bill after entering the work done in the measurement book (MB) will continue to remain in vogue. N.B. 1) In case of delayed execution of work, payment against running bill (both supply and erection) will not be withheld for want of Provisional/formal extension order. 2) EFP compliance certificate will normally be furnished in the succeeding month(s) and shall not be delayed beyond 6 (six) months. 3) For minor discrepancies, entire payment will not be withheld. In order to release payment to contractor within 15 (fifteen) days from the date of submission of bill in regard to work relating to Project Contract on EPC/Turnkey basis with stage wise payment terms with immediate effect. For adhering to the above schedule, the following procedure and time frame shall be followed: Bill for stage payment to be submitted by the contractor in quadruplicate with all relevant document to Engineer/in/Charge directly. Engineer-in-Charge on receipt of the bill will forward the same to the concerned site engineer for necessary verification and certification in respect of completion of the stages of the work for which the bill has been preferred and also sent one copy to EPF cell for verifications and certification of EPF declaration submitted by the Contractor (zero date). W& P Manual – 2012 Page 81
EPF cell with check and certify the EPF declaration within 5(five) working days from the zero date and return the same to Engineer-in-Charge. The concerned site Engineer will check and certify on the bill within 7(seven) working days from the zero date. On receipt of the verified bill, Engineer-in-Charge shall ensure that the pass order along with the bill and other relevant documents reaches to Accounts Office within 3(three) working days for taking payment action by Accounts Department. Accounts Department shall release payment to the contractor as per terms and conditions of Work Order/Contract within 5(five) working days. In case of advance payment, the contractor shall submit the bill to the Engineer-in-Charge with all relevant documents as per work order including SDBG and BG of equivalent amount of advance. The Engineer-in-Charge in turn shall issue necessary payment clearance to Account Department after acceptance of SDBG and BG against advance within 3(three) working days. Thereafter, Accounts will release the advance payment within 2(two) working days of receipt of payment clearance from the Engineer-in-Charge. In case of delayed execution of work, Accounts Office should pass the bill withholding admissible Liquidated Damage (LD) amount as per the Work Order/Contract without waiting for format time extension order except where the extension of time has already been granted for non-imposition of LD by the Competent Authority. Thereafter, Accounts Officer should immediately intimate the Engineer-in-Charge for issuance of format extension of time with/without imposition of LD Clause. Accounts Department should prepare a monthly report of the overdue bills at the end of each month due to non-receipt of documents, clarification require indicating details thereof and to be submitted to concerned Project Head with copies thereof to Member (Finance). However, the above payment procedure will not be applicable for item rate contract and the existing system in this regard will continue. N.B: EPF compliance certificate will normally be furnished in the succeeding month. However, in no case, the compliance shall be delayed beyond 6(six) months. 53. TOLERANCE IN PURCHASE ORDER QUANTITY: The suppliers are expected to deliver exact quantities of material as specified in the Purchase Order/turnkey contracts. But wherever quantities are in Weights, volumes or in lengths, there may be cases where the supplier has made supplies in excess or short. If any tolerance has not been incorporated in the Purchase Order/work order/turnkey contract then ± 5% of the order value should be considered as the tolerance limit and the Purchase Order/work order/turnkey contract shall automatically be treated as amended to that extent. 54. PRE-DISPATCH INSPECTION (PDI), RECEIPT OF MATERIAL, ETC: PDI Clause for a particular tender/enquiry to be incorporated, if felt necessary, by the indenter. W& P Manual – 2012 Page 82
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(VERSION-IV) DAMODAR VALLEY CORPORA
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Damodar Valley Corporation Material
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INDEX Sl.No Particulars Page Part-I
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29 Procedure for processing the ten
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2 Format 123 3 Removal from the lis
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45 Grafts / commission 169 46 Accep
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5 Monitoring of contract closing 26
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3. CLARIFICATION OF WORKS & PROCURE
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Purchase Officer, C&M Deptt. Kolkat
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14. First time procurement for repl
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In order to submit the Bid, the bid
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ii. iii. If the request of withdraw
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with forfeiture of EMD with caution
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L-1 bidder/s will be accorded by th
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l) Insertion of Liquidated Damages
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i) Vendors whose offers were techno
Page 33 and 34: Completed Work means the executed/c
Page 35 and 36: 4. In case of DFP(OE), QR will repr
Page 37 and 38: clarification for determining of th
Page 39 and 40: to check the contents. If ‘A’ e
Page 41 and 42: displayed to the bidders on-line an
Page 43 and 44: online and authenticity of the docu
Page 45 and 46: In case of TAA is Board/ Chairman f
Page 47 and 48: establishments including direct mai
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59 and 60: committee but also by the tenderers
Page 61 and 62: NIT under the evaluation process. T
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: technical acceptability of the offe
Page 67 and 68: However, no clarifications should b
Page 69 and 70: 38. DELIVERY PERIOD CONSIDERATION:
Page 71 and 72: identified. The idea of the exercis
Page 73 and 74: 5. Tenders above the limit of 10% b
Page 75 and 76: 45. CONSIDERATION OF PURCHASE PROPO
Page 77 and 78: TENDER OPENING TENDER EVALUATION BY
Page 79 and 80: 1. Time Frame for Various Procureme
Page 81 and 82: authority for acceptance before com
Page 83: In case of belated delivery Account
Page 87 and 88: Provision of part payment against p
Page 89 and 90: longer completion period (more than
Page 91 and 92: 11. (a) The Indian Agent will be ac
Page 93 and 94: Annual Maintenance Contract for any
Page 95 and 96: f) Approval and other guidelines fo
Page 97 and 98: concurrence thereof to be taken whi
Page 99 and 100: All concerned official /authorities
Page 101 and 102: 1. Manufactures : 2. Suppliers 3. C
Page 103 and 104: 13) Please fill up the checklist
Page 105 and 106: DAMODAR VALLEY CORPORATION VENDOR R
Page 111 and 112: * 8.2 IF IN-HOUSE TESTING FACILITIE
Page 113 and 114: 9.7 9.8 9.9 Growth over previous ye
Page 115 and 116: (viii) Experience List / Performanc
Page 117 and 118: 9* Customer complaints handling sys
Page 123 and 124: 4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
Page 125 and 126: 6. 7. 9.8 Whether the supplier has
Page 127 and 128: 6. 7. 8. 9. System of Identificatio
Page 129 and 130: REGISTRATION CRITERIA: SI. No Score
Page 131 and 132: DAMODAR VALLEY CORPORATION NAME OF
Page 133 and 134: 1. Contractors’ Performance Evalu
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4 Mobilization time taken to start
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Format for Contractor’s Performan
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given by DVC and safety related rec
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Recommendation Remark, (if any): En
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1.3 Procedure for Removal from the
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5.1 Grounds for Banning of Business
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should be preferred within one mont
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Sealed Envelope containing tenders
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18(eighteen) months from the date o
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THE REQUIREMENT SHOULD BE MENTIONED
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15. Tenderers will be solely respon
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3. SPECIFICATIONS AND DRAWINGS: 3.1
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Each bidder should respond for sing
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8. PRICE BASIS: Price mentioned in
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on the scheduled or actual date of
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not be given effect to in evaluatio
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epresentative. All these tests shal
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20%of the Ex-works price / ordered
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contractor/vendor, a sum equivalent
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infringement and shall keep the Pur
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ii) Bidders may take part in the bi
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sub-letting or transfer shall not r
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42.2 Checking / approval of vendors
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latter of the two arbitrators has b
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2.5 c) The Contractor shall get all
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Within twenty-eight (28) days after
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deemed to be a Change, and such cha
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(d) costs incurred by the Contracto
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Price, the Contractor shall be liab
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performance of the Contract. 54.3 T
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the Employer, the expense of rectif
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emove any Contractor’s Equipment
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7. To be furnished (a)Relevant Draw
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ANNEXURE - B PRICE BID (APPLICABLE
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ANNEXURE - C Techno-Commercial Devi
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ANNEXURE -E DETAILS OF BANKER FOR M
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TERMS & CONDITIONS 1. PRICE BASIS :
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ANNEXURE -G DAMODAR VALLEY CORPORAT
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ANNEXURE-H DAMODAR VALLEY CORPORATI
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ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
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That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
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unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
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CC-03 Q.A. Documents Receipt Certif
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Exception Reports on Contract Closi
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Annexure - I.2 DRAWING RECEIPT CERT
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Annexure - I.4 O&M MANUAL RECEIPT C
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Annexure - I.6 LIQUIDATED DAMAGES F
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TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
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Tender Inviting Authority: DVC Desc
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LIST OF RELEVANT OM / CIRCULARS. 1.
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