(VERSION-IV) - DVC :: Consumer Login

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PROCEDURE FOR RATE CONTRACT: (a) The items which are borne on DGS&D Rate or Running Contract may be purchased through the DGS&D Stores of standard type, other than those required in small quantities only, which are in common and regular demand and the prices of which are not subject to appreciable market fluctuations. The CMM shall arrange to obtain the latest copies of all the Rate/Running Contract from the DGS&D from time to time. The CMM may be declared as Direct Demanding Officers for various rate contracts finalised by the DGS&D keeping in view the requirement, budget availability. On receipt of the consolidated requirements from the various Indenting Officers the CMM shall examine if the materials in question are borne on DGS&D Rate Contract. In case of items on Rate Contract, CMM shall take necessary action for placing the supply orders through form -86for specific requirement directly to DG&SD with 100% advance in DD form plus applicable administrative charges. b) In case of single source rate contract, offer may be asked from the party and based on the offer, the rate contract may be finalised after negotiations, if felt necessary, on the prices and terms and conditions with the approval as per DFP and laid down procedure of negotiation as discussed earlier. c) Before finalisation of rate contract, other projects shall also be contacted / consulted to share information regarding prices etc. and performance of the vendors. d) Rate contract may be finalized generally for a period of one/ two year and the same may be extended for another year at the discretion of TAA with justification of such extension to be recorded in writing. However, in case of some spares to be decided by the Plant Chiefs, the rate contract may be done for three years without any provisions of further extension of the contract beyond three years. While making such rate contract for three years adequate measures like variable price etc. may be adopted to take care of the fluctuation in market price. The rate contract should clearly specify the monetary limit as well. e) Copies of rate contracts shall be sent to other projects for their information and finalisation of rate contracts, if any. One more copy of the rate contract shall also be sent to Corporate Materials Management and published in <strong>DVC</strong> website. W& P Manual – 2012 Page 91
f) Approval and other guidelines for finalisation of rate contracts will be as per approved purchase procedure. The Direct Demanding Officers (DDO) as mentioned in RC shall issue supply order directly to the vendor as per terms & conditions of RC after ensuring fund provision and keeping supply order quantity within his demand placed before RC Issuing Authority. g) In order to widen the base of the supplier /contractor for determining qualifying technical requirement, the average quarterly projected quantity requirement of all the projects ( instead of the total quantity of all the projects) may be considered by TIA. h) The supplier thus qualified and L1 may or may not be able to meet the quantity requirement of other bigger projects. In order to overcome the difficulties for supplying higher quantity to a project the bidder who is capable of supplying the same may be considered provided he matches the L1 price but the same may be clearly spelt out in NIT. i) To have reliable and assured supply, the TIA may decide the splitting of the total quantity between two or three parties provided they match L1 price. While doing so, first preference will be given to L2, then L3 and so on. The L1 party should get not less than 60% requirement of any plant. Balance quantity may be distributed suitably. The split ratio of the quantity to be ordered is to be decided by TIA and be incorporated in the NIT. j) The contractor shall furnish the following certificate to the Paying Authority along with each invoice/bill against payment for supplies made against the rate contract/any supply order with longer completion period (more than a year), if the same is placed on firm price basis. ‘I/We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Govt. under the contract herein and such stores have not been offered/sold by me/us to any person/organization including the purchaser or any Deptt. of the Central or State Govt. or any statutory undertaking of the Central or State Govt. or as the case may be upto the date of bill / the date of completion of supplies against all supply order placed during the currency of the rate contract at a price lower than the price charged to the Government under the contract.’ l) The concerned dealing Officer at the same time will check the market price for the subject item from Newspapers/Journals/Website etc. as to whether there has been any fall in price during the period of contract and an appropriate action to be initiated accordingly to safeguard the interest of the Corporation. Necessary price fall clause should be part of special condition of contract (SCC). m) In case, the TIA apprehends poor response from the prospective vendors for Rate Contract on firm price basis because of volatile market condition, then the offer may be asked on variable price basis but not with both i.e. not with firm price and variable price basis simultaneously. “The price basis” as decided by TIA is to be clearly mentioned in the NIT document itself. n) In case variable price basis is preferred by TIA in order to get adequate response as per prevailing market conditions, the NIT document should specify the applicable PV formula, base date and with/without ceiling limit. In that case, bids are to be evaluated without loading the ceiling limit, if any. However, any ceiling limit, if TIA specifically spells out in the bid W& P Manual – 2012 Page 92
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(VERSION-IV) DAMODAR VALLEY CORPORA
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Damodar Valley Corporation Material
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INDEX Sl.No Particulars Page Part-I
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29 Procedure for processing the ten
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2 Format 123 3 Removal from the lis
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45 Grafts / commission 169 46 Accep
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5 Monitoring of contract closing 26
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3. CLARIFICATION OF WORKS & PROCURE
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Purchase Officer, C&M Deptt. Kolkat
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14. First time procurement for repl
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In order to submit the Bid, the bid
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ii. iii. If the request of withdraw
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with forfeiture of EMD with caution
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L-1 bidder/s will be accorded by th
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l) Insertion of Liquidated Damages
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i) Vendors whose offers were techno
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Completed Work means the executed/c
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4. In case of DFP(OE), QR will repr
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clarification for determining of th
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to check the contents. If ‘A’ e
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displayed to the bidders on-line an
Page 43 and 44: online and authenticity of the docu
Page 45 and 46: In case of TAA is Board/ Chairman f
Page 47 and 48: establishments including direct mai
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59 and 60: committee but also by the tenderers
Page 61 and 62: NIT under the evaluation process. T
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: technical acceptability of the offe
Page 67 and 68: However, no clarifications should b
Page 69 and 70: 38. DELIVERY PERIOD CONSIDERATION:
Page 71 and 72: identified. The idea of the exercis
Page 73 and 74: 5. Tenders above the limit of 10% b
Page 75 and 76: 45. CONSIDERATION OF PURCHASE PROPO
Page 77 and 78: TENDER OPENING TENDER EVALUATION BY
Page 79 and 80: 1. Time Frame for Various Procureme
Page 81 and 82: authority for acceptance before com
Page 83 and 84: In case of belated delivery Account
Page 85 and 86: EPF cell with check and certify the
Page 87 and 88: Provision of part payment against p
Page 89 and 90: longer completion period (more than
Page 91 and 92: 11. (a) The Indian Agent will be ac
Page 93: Annual Maintenance Contract for any
Page 97 and 98: concurrence thereof to be taken whi
Page 99 and 100: All concerned official /authorities
Page 101 and 102: 1. Manufactures : 2. Suppliers 3. C
Page 103 and 104: 13) Please fill up the checklist
Page 105 and 106: DAMODAR VALLEY CORPORATION VENDOR R
Page 111 and 112: * 8.2 IF IN-HOUSE TESTING FACILITIE
Page 113 and 114: 9.7 9.8 9.9 Growth over previous ye
Page 115 and 116: (viii) Experience List / Performanc
Page 117 and 118: 9* Customer complaints handling sys
Page 123 and 124: 4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
Page 125 and 126: 6. 7. 9.8 Whether the supplier has
Page 127 and 128: 6. 7. 8. 9. System of Identificatio
Page 129 and 130: REGISTRATION CRITERIA: SI. No Score
Page 131 and 132: DAMODAR VALLEY CORPORATION NAME OF
Page 133 and 134: 1. Contractors’ Performance Evalu
Page 135 and 136: 4 Mobilization time taken to start
Page 137 and 138: Format for Contractor’s Performan
Page 139 and 140: given by DVC and safety related rec
Page 141 and 142: Recommendation Remark, (if any): En
Page 143 and 144: 1.3 Procedure for Removal from the
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5.1 Grounds for Banning of Business
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should be preferred within one mont
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Sealed Envelope containing tenders
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18(eighteen) months from the date o
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THE REQUIREMENT SHOULD BE MENTIONED
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15. Tenderers will be solely respon
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3. SPECIFICATIONS AND DRAWINGS: 3.1
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Each bidder should respond for sing
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8. PRICE BASIS: Price mentioned in
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on the scheduled or actual date of
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not be given effect to in evaluatio
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epresentative. All these tests shal
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20%of the Ex-works price / ordered
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contractor/vendor, a sum equivalent
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infringement and shall keep the Pur
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ii) Bidders may take part in the bi
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sub-letting or transfer shall not r
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42.2 Checking / approval of vendors
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latter of the two arbitrators has b
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2.5 c) The Contractor shall get all
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Within twenty-eight (28) days after
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deemed to be a Change, and such cha
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(d) costs incurred by the Contracto
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Price, the Contractor shall be liab
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performance of the Contract. 54.3 T
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the Employer, the expense of rectif
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emove any Contractor’s Equipment
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7. To be furnished (a)Relevant Draw
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ANNEXURE - B PRICE BID (APPLICABLE
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ANNEXURE - C Techno-Commercial Devi
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ANNEXURE -E DETAILS OF BANKER FOR M
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TERMS & CONDITIONS 1. PRICE BASIS :
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ANNEXURE -G DAMODAR VALLEY CORPORAT
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ANNEXURE-H DAMODAR VALLEY CORPORATI
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ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
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That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
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unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
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CC-03 Q.A. Documents Receipt Certif
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Exception Reports on Contract Closi
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Annexure - I.2 DRAWING RECEIPT CERT
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Annexure - I.4 O&M MANUAL RECEIPT C
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Annexure - I.6 LIQUIDATED DAMAGES F
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TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
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Tender Inviting Authority: DVC Desc
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LIST OF RELEVANT OM / CIRCULARS. 1.
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(VERSION-IV) - DVC :: Consumer Login

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