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If there is a discrepancy between words and figures only, the amount in words will prevail. If there is a mistake in summation, the corrected sum will be considered for all purpose. If there is a discrepancy between the quantity specified by DVC in the bidding document and that indicated by the bidder in his bid, the former shall be taken to arrive at the computed price. In case the unit rate of an item is not quoted but the total price is indicated, the same shall be taken to arrive at the computed price. The computed price arrived at, as above, shall be considered for the purpose of award also. If the bidder does not accept the correction of errors, its bid will be rejected. 27. BID EVALUATION PROCEDURE: Offered bids from any manufacturer will be evaluated in the following methodology. Bids from other than manufacturer to be evaluated by deleting the respective components which are not applicable to them, namely, ED, Cess, P&F charges etc. Original Basic Price : Ex-Works Price (Rs.) = Rs .….……….. + Packing & forwarding charges,if any : ……% on basic price only + Excise Duty : ……% on (Basic Price + P & F ) + Education Cess : …… % on ED + Sales Tax/VAT : .......% on (Basic Price + P & F + E.D.+ Cess ) + Freight : …….% on ( Basic Price + P&F ) or any lump sum value (In case the bidder fails to quote any value, ____the bid evaluation will be done on the basis of highest quoted freight charges by the other bidders.) + Insurance : ……..% on (Basic Price + P & F + E.D. + Cess + S.T.) or any other value against documentary evidence or actual premium in case of DVC’s Open Policy (presently it is 0.0112% of basic price). + Cost of withdrawal price for declared : As declared by the bidder in annexure-D with deviation the price bid. + Highest quoted price of other bidders, in case the Bidder fails to quote the Mandatory items or description of item not as per our specification * +Type test charge/3 rd Party Inspection Charge as per our QAP with applicable taxes and duties, if any * + Loss capitalization charges, if any* +Any Other taxes and duties, such as TOT, Entry Tax, Municipal Tax etc. as applicable ** = Total Evaluated Price In case of independent items, evaluation is to be made item-wise and to be clearly spelt out in W& P Manual – 2012 Page 57
NIT under the evaluation process. The liability of DVC shall be as per actual ED and E-Cess as applicable at the time of despatch, subject to production of documentary evidence by the manufacturer (bidder). Further the rate of ED shall be restricted to as applicable within the contractual delivery period only. Increase in ED rate, if any due to delay in supply beyond the contractual delivery period shall not be payable by DVC if the reasons for delay is attributable to the vendor only. However, the benefit of any decreases in ED shall be passed on to DVC. Comparative statement will be prepared and scrutinized by 3-member Tender Committee. In case of complex engineering items where C.S. involves lot of technical aspects, the same may be prepared in consultation with the Engineering Departments / Indenter. For tenders with lot of components/items, if any bidder fails to quote against a particular component/item or when the quoted item description is not as per NIT, the respective bid will be evaluated by loading the highest quoted price of that particular component/item of other eligible bidders. However order to be placed on rate negotiation of the subject item with L-1 bidder. If any bidder offers lesser quantity than the BOQ as stipulated in NIT against a particular component / item, the respective bid will be evaluated by loading on pro-rata basis. The lines with * mark may be deleted wherever not applicable. ** = {Rate as on date of bid opening to be taken}. However, any subsequent extra liability over the quoted amount will be borne by agency except in case of changes any application issued by govt./statutory body subsequently. The same shall be suitably incorporated in NIT. While fixing total financial involvement, Tender Committee should also consider and evaluate the total monetary involvement towards taxes and duties charged by the concerned State Govt. / Local Statutory Body for entry into the destination state / site viz. (a) Octroi, (b) Entry / Exit Tax, (c) Additional Toll Tax, (d) Special Toll Tax, (e) Turnover Tax etc. or any other taxes and duties having the same spirit and purpose. These will be apart from other statutory taxes and duties(ED etc.). For manufactured items/goods, bidder may be asked to quote their rates in an explicit way i.e. break up of prices in the form of Ex-works, applicable taxes and duties, F&I Charges are needed, Applicable taxes and duties, F&I Charges are to be paid against documentary evidence only. However, for bought-out items, bidder may be asked to quote all-inclusive FOR Destination Price only. If a tenderer is exempted from payment of excise duty ED upto any value of supplies, or is entitled to concessional rate/quantum of ED, and has not stated that no ED will be charged by him upto the limit of exemption and has not indicated the concessional rate/quantum of ED leviable in respect of the tendered supplies but has made stipulation like, excise duty presently not applicable, but the same will be charged, if it becomes leviable latter on, the quoted price should be loaded with the quantum of excise duty with education cess which is applicable on the item as on the date of bid opening for the purpose of bid ranking. In respect of imported stores, when foreign bids are received in different currencies, conversion of foreign currency into rupees is to be done taking into account T.T selling rate of State Bank of India on the date of opening of price bid. In respect of Works/services contract, applicable service Tax with Education Cess to be loaded for W& P Manual – 2012 Page 58
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(VERSION-IV) DAMODAR VALLEY CORPORA
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Damodar Valley Corporation Material
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INDEX Sl.No Particulars Page Part-I
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29 Procedure for processing the ten
Page 9 and 10: 2 Format 123 3 Removal from the lis
Page 11 and 12: 45 Grafts / commission 169 46 Accep
Page 13 and 14: 5 Monitoring of contract closing 26
Page 15 and 16: 3. CLARIFICATION OF WORKS & PROCURE
Page 17 and 18: Purchase Officer, C&M Deptt. Kolkat
Page 19 and 20: 14. First time procurement for repl
Page 21 and 22: In order to submit the Bid, the bid
Page 23 and 24: ii. iii. If the request of withdraw
Page 25 and 26: with forfeiture of EMD with caution
Page 27 and 28: L-1 bidder/s will be accorded by th
Page 29 and 30: l) Insertion of Liquidated Damages
Page 31 and 32: i) Vendors whose offers were techno
Page 33 and 34: Completed Work means the executed/c
Page 35 and 36: 4. In case of DFP(OE), QR will repr
Page 37 and 38: clarification for determining of th
Page 39 and 40: to check the contents. If ‘A’ e
Page 41 and 42: displayed to the bidders on-line an
Page 43 and 44: online and authenticity of the docu
Page 45 and 46: In case of TAA is Board/ Chairman f
Page 47 and 48: establishments including direct mai
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59: committee but also by the tenderers
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: technical acceptability of the offe
Page 67 and 68: However, no clarifications should b
Page 69 and 70: 38. DELIVERY PERIOD CONSIDERATION:
Page 71 and 72: identified. The idea of the exercis
Page 73 and 74: 5. Tenders above the limit of 10% b
Page 75 and 76: 45. CONSIDERATION OF PURCHASE PROPO
Page 77 and 78: TENDER OPENING TENDER EVALUATION BY
Page 79 and 80: 1. Time Frame for Various Procureme
Page 81 and 82: authority for acceptance before com
Page 83 and 84: In case of belated delivery Account
Page 85 and 86: EPF cell with check and certify the
Page 87 and 88: Provision of part payment against p
Page 89 and 90: longer completion period (more than
Page 91 and 92: 11. (a) The Indian Agent will be ac
Page 93 and 94: Annual Maintenance Contract for any
Page 95 and 96: f) Approval and other guidelines fo
Page 97 and 98: concurrence thereof to be taken whi
Page 99 and 100: All concerned official /authorities
Page 101 and 102: 1. Manufactures : 2. Suppliers 3. C
Page 103 and 104: 13) Please fill up the checklist
Page 105 and 106: DAMODAR VALLEY CORPORATION VENDOR R
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* 8.2 IF IN-HOUSE TESTING FACILITIE
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9.7 9.8 9.9 Growth over previous ye
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(viii) Experience List / Performanc
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9* Customer complaints handling sys
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DAMODAR VALLEY CORPORATION VENDOR R
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DAMODAR VALLEY CORPORATION VENDOR R
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4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
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6. 7. 9.8 Whether the supplier has
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6. 7. 8. 9. System of Identificatio
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REGISTRATION CRITERIA: SI. No Score
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DAMODAR VALLEY CORPORATION NAME OF
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1. Contractors’ Performance Evalu
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4 Mobilization time taken to start
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Format for Contractor’s Performan
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given by DVC and safety related rec
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Recommendation Remark, (if any): En
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1.3 Procedure for Removal from the
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5.1 Grounds for Banning of Business
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should be preferred within one mont
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Sealed Envelope containing tenders
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18(eighteen) months from the date o
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THE REQUIREMENT SHOULD BE MENTIONED
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15. Tenderers will be solely respon
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3. SPECIFICATIONS AND DRAWINGS: 3.1
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Each bidder should respond for sing
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8. PRICE BASIS: Price mentioned in
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on the scheduled or actual date of
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not be given effect to in evaluatio
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epresentative. All these tests shal
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20%of the Ex-works price / ordered
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contractor/vendor, a sum equivalent
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infringement and shall keep the Pur
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ii) Bidders may take part in the bi
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sub-letting or transfer shall not r
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42.2 Checking / approval of vendors
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latter of the two arbitrators has b
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2.5 c) The Contractor shall get all
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Within twenty-eight (28) days after
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deemed to be a Change, and such cha
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(d) costs incurred by the Contracto
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Price, the Contractor shall be liab
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performance of the Contract. 54.3 T
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the Employer, the expense of rectif
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emove any Contractor’s Equipment
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7. To be furnished (a)Relevant Draw
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ANNEXURE - B PRICE BID (APPLICABLE
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ANNEXURE - C Techno-Commercial Devi
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ANNEXURE -E DETAILS OF BANKER FOR M
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TERMS & CONDITIONS 1. PRICE BASIS :
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ANNEXURE -G DAMODAR VALLEY CORPORAT
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ANNEXURE-H DAMODAR VALLEY CORPORATI
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ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
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That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
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unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
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CC-03 Q.A. Documents Receipt Certif
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Exception Reports on Contract Closi
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Annexure - I.2 DRAWING RECEIPT CERT
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Annexure - I.4 O&M MANUAL RECEIPT C
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Annexure - I.6 LIQUIDATED DAMAGES F
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TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
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Tender Inviting Authority: DVC Desc
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LIST OF RELEVANT OM / CIRCULARS. 1.
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(VERSION-IV) - DVC :: Consumer Login

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