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purchases/Turnkey Projects/Works/Services, having estimated value in excess of Rs.25 lakhs. However, open tendering may also be resorted to for critical items/works having estimated cost of procurement less than Rs.25 lakhs for which no source of procurement/vendor base is available. However, overall economy in press advertisement should also be taken care of and generally to be restricted to 5% of estimated cost. Prior approval of Tender Inviting Authority in this regard is to be obtained. Qualifying requirements should be specified in the web advertisement in details so that only genuine and reliable parties are able to quote. The copies of the advertisements published in the available Newspapers should be kept in the relevant file along with recording the dates and names of other publication selected for Tender notice. ii) For Works / services having estimated value below Rs.25 Lacs, the following may also be reckoned as Open Tendering when delegation of power is concerned: Tendering has been made amongst all the approved list of vendors (at least four vendors in ALS), who are considered capable by TIA to undertake tendered works/services subject to condition that the said approved list of vendors has been prepared in most transparent manner by press advertisement. The methodology described under ‘vendor registration’ of this manual may also be used for such purpose. Such vendors’ list will be considered valid maximum for a period of 03 years from the date of enlistment. Working vendors’ performance/ rating should also be carried out on yearly basis. b) Limited Tendering: - i) Limited tenders shall be issued having estimated value of Rs.25 lakhs and below, from not less than ordinarily from 4 parties from amongst the list of approved vendors / vendor with proven credential / Manufacturer / authorised agents or distributor / owner / proprietor of the firms having proven performance in the past through online method having value Rs.2 lacs & above and for off-line tender shall be issued under Certificate of Posting / Speed Post / Regd. Post / Courier for purchase/works/services Vendor list for LTE is to be approved by Tender Inviting Authority before floating NIT. All the parties to whom LTE are floated should categorically send their regret in case of nonparticipation in the tender otherwise they may not be considered in future for similar item and same is to be clearly mentioned in the enquiry. ii) Where there is no approved vendor list / poor vendor list, the following stipulations may be followed as per discretion of TIA : a) For small works/procurements/contracts having estimated value up to Rs.2 Lacs, tender/enquiry may be circulated in internal notice board and by displaying in various DVC establishments. The same is to be reckoned as LTE for the purpose of delegation. b) Tender / enquiry having estimated cost above Rs.2 Lacs and up to Rs.25 Lacs shall be hoisted in DVC Website with QR apart from circulation and display in various DVC W& P Manual – 2012 Page 43
establishments including direct mailing of NIT to the proven vendors of past and this will be considered as LTE for the purpose of delegation. However, for the items of special nature with technical intricacies or for any other reason the Plant Chief/CE/HOD may decide on the number of bidders to whom LTE will be issued and in such cases enquiry sent to more than one vendor will qualify as LTE. iii) Limited tender can also be resorted to for estimated values exceeding Rs. 25 Lacs when the requirement is of special nature with technical intricacies and can be performed by selected vendors only, or when time does not permit for open tendering. In both the cases reasons for such action should be recorded in writing and prior approval from TIA is to be obtained. The cases of acceptance of single response to the limited tenders will be treated as per delegation of financial power. Single acceptable bid against open tender/ limited tender to be retendered with modified QR in case of open tender / hoisted at web site with QR in case of limited tender except urgencies certified by the TIA and to be treated as single tender on ground of urgency if there is no specific delegation. However in case of single acceptable bid against open / limited tender with modified QR shall be treated as open tender/ limited tender as the case may be. c) Single Tendering:- Single Tendering shall be done by inviting offers from single source/vendor, which may be the OES/OEM/PSU, or on the basis of proprietary article certificate or on the basis of source standardisation or on the ground of urgency/ emergency. In case of proprietary items/OEM/OES/Standard Source Basis, certificate to that effect will have to be issued by the indenter at the appropriate levels in each case. Source standardisation will normally be for a limited period not exceeding three years and have to be approved by Station Chief/Sr. C.E. / HOD. The proposal for single tender enquiry on the ground of urgency /emergency should be approved by tender accepting authority as per delegation. All projects shall send their source standardisation list to other projects for their reference documents and a copy of the same shall also be forwarded to Chief Materials Manager. In case of multi source standardisation based on open advertisement, the same will be treated at par with open tender for the purpose of delegation of power. If the multi-source standardisation is done on the basis of vendor list/ALS, the same will be treated at par with limited tender for the purpose of Delegation of Power. The materials which are to be procured on single tender propriety basis, the vendor must submit a Proprietary Article Certificate (PAC) and Price Reasonability Certificate (PRC) stating that the prices charged are reasonable and the same as being charged to all the Govt. / semi Govt. Organizations / PSUs including D.G.S. & D. wherever applicable and shall be submitted along with the offer with documentary evidence. Where agency commission is involved, the same in percentage invariably be indicated and in such cases appropriate document/agreement required to be furnished. d) Spot/ Committee Purchase:- In order to meet the immediate requirement, items costing more than 5000/- upto Rs. 100,000/- W& P Manual – 2012 Page 44
Page 1 and 2: (VERSION-IV) DAMODAR VALLEY CORPORA
Page 3 and 4: Damodar Valley Corporation Material
Page 5 and 6: INDEX Sl.No Particulars Page Part-I
Page 7 and 8: 29 Procedure for processing the ten
Page 9 and 10: 2 Format 123 3 Removal from the lis
Page 11 and 12: 45 Grafts / commission 169 46 Accep
Page 13 and 14: 5 Monitoring of contract closing 26
Page 15 and 16: 3. CLARIFICATION OF WORKS & PROCURE
Page 17 and 18: Purchase Officer, C&M Deptt. Kolkat
Page 19 and 20: 14. First time procurement for repl
Page 21 and 22: In order to submit the Bid, the bid
Page 23 and 24: ii. iii. If the request of withdraw
Page 25 and 26: with forfeiture of EMD with caution
Page 27 and 28: L-1 bidder/s will be accorded by th
Page 29 and 30: l) Insertion of Liquidated Damages
Page 31 and 32: i) Vendors whose offers were techno
Page 33 and 34: Completed Work means the executed/c
Page 35 and 36: 4. In case of DFP(OE), QR will repr
Page 37 and 38: clarification for determining of th
Page 39 and 40: to check the contents. If ‘A’ e
Page 41 and 42: displayed to the bidders on-line an
Page 43 and 44: online and authenticity of the docu
Page 45: In case of TAA is Board/ Chairman f
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59 and 60: committee but also by the tenderers
Page 61 and 62: NIT under the evaluation process. T
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: technical acceptability of the offe
Page 67 and 68: However, no clarifications should b
Page 69 and 70: 38. DELIVERY PERIOD CONSIDERATION:
Page 71 and 72: identified. The idea of the exercis
Page 73 and 74: 5. Tenders above the limit of 10% b
Page 75 and 76: 45. CONSIDERATION OF PURCHASE PROPO
Page 77 and 78: TENDER OPENING TENDER EVALUATION BY
Page 79 and 80: 1. Time Frame for Various Procureme
Page 81 and 82: authority for acceptance before com
Page 83 and 84: In case of belated delivery Account
Page 85 and 86: EPF cell with check and certify the
Page 87 and 88: Provision of part payment against p
Page 89 and 90: longer completion period (more than
Page 91 and 92: 11. (a) The Indian Agent will be ac
Page 93 and 94: Annual Maintenance Contract for any
Page 95 and 96: f) Approval and other guidelines fo
Page 97 and 98:
concurrence thereof to be taken whi
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All concerned official /authorities
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1. Manufactures : 2. Suppliers 3. C
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13) Please fill up the checklist
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DAMODAR VALLEY CORPORATION VENDOR R
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Page 109 and 110:
Page 111 and 112:
* 8.2 IF IN-HOUSE TESTING FACILITIE
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9.7 9.8 9.9 Growth over previous ye
Page 115 and 116:
(viii) Experience List / Performanc
Page 117 and 118:
9* Customer complaints handling sys
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Page 121 and 122:
Page 123 and 124:
4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
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6. 7. 9.8 Whether the supplier has
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6. 7. 8. 9. System of Identificatio
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REGISTRATION CRITERIA: SI. No Score
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DAMODAR VALLEY CORPORATION NAME OF
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1. Contractors’ Performance Evalu
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4 Mobilization time taken to start
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Format for Contractor’s Performan
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given by DVC and safety related rec
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Recommendation Remark, (if any): En
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1.3 Procedure for Removal from the
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5.1 Grounds for Banning of Business
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should be preferred within one mont
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Sealed Envelope containing tenders
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18(eighteen) months from the date o
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THE REQUIREMENT SHOULD BE MENTIONED
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15. Tenderers will be solely respon
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3. SPECIFICATIONS AND DRAWINGS: 3.1
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Each bidder should respond for sing
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8. PRICE BASIS: Price mentioned in
Page 163 and 164:
on the scheduled or actual date of
Page 165 and 166:
not be given effect to in evaluatio
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epresentative. All these tests shal
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20%of the Ex-works price / ordered
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contractor/vendor, a sum equivalent
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infringement and shall keep the Pur
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ii) Bidders may take part in the bi
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sub-letting or transfer shall not r
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42.2 Checking / approval of vendors
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latter of the two arbitrators has b
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2.5 c) The Contractor shall get all
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Within twenty-eight (28) days after
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deemed to be a Change, and such cha
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(d) costs incurred by the Contracto
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Price, the Contractor shall be liab
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performance of the Contract. 54.3 T
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the Employer, the expense of rectif
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emove any Contractor’s Equipment
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7. To be furnished (a)Relevant Draw
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ANNEXURE - B PRICE BID (APPLICABLE
Page 203 and 204:
ANNEXURE - C Techno-Commercial Devi
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ANNEXURE -E DETAILS OF BANKER FOR M
Page 207 and 208:
TERMS & CONDITIONS 1. PRICE BASIS :
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ANNEXURE -G DAMODAR VALLEY CORPORAT
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ANNEXURE-H DAMODAR VALLEY CORPORATI
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ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
Page 231 and 232:
That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
Page 273 and 274:
unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
Page 277 and 278:
CC-03 Q.A. Documents Receipt Certif
Page 279 and 280:
Exception Reports on Contract Closi
Page 281 and 282:
Annexure - I.2 DRAWING RECEIPT CERT
Page 283 and 284:
Annexure - I.4 O&M MANUAL RECEIPT C
Page 285 and 286:
Annexure - I.6 LIQUIDATED DAMAGES F
Page 287 and 288:
TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
Page 299 and 300:
Tender Inviting Authority: DVC Desc
Page 301:
LIST OF RELEVANT OM / CIRCULARS. 1.
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(VERSION-IV) - DVC :: Consumer Login

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