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However in extra ordinary circumstances / poor response, the bid opening date may be extended up to
14 days with approval of TIA. In such circumstances all the bidders will be suitably
communicated about the changed bid opening date.
25. TENDER OPENING:
Opening of e-tender mode has already been discussed above. Off-line procedures are discussed
below:-
Tender will be opened on the due date and time indicated in the NIT. The authorized
representatives of the bidders may remain present during tender opening.
A tender opening register shall be maintained in the respective departments in a printed format
containing information mentioned above including the date of opening, extension of date, if any,
names, designation and signatures of all the persons present during opening. The bidder’s
representatives who are present shall also sign endorsing their attendance.
Each tender to be numbered serially, initialled and the prices along with the important terms and
conditions like earnest money deposit, performance bank guarantee, discount, if any etc. should be
encircled and initialled.
Alterations in tenders, if any, made by the bidders shall be initialled legibly to make it perfectly clear
that such alterations were present on the tenders at the time of opening.
Wherever any erasing or cutting is notified in the tenders, the substituted words should be
encircled and initialled and the fact that such erasing/cutting of the original entry was present on
the tender at the time of opening be also recorded.
After opening of the tender, the tender opening officer/committee should prepare an “On the
Spot, Statement” giving details of the quotations received and other particulars like prices, taxes,
duties and EMD etc. as read out during the opening of the tenders. In case the tenderers / bidders fail
to quote the rates in words or in figures, the omission should be recorded by the Officers opening the
tender and in case the tenderers / bidders failed to write the rates/price in words, the rate in words
must be written and attested by the members of the Tender Opening Committee.
In ‘Two part bid’ where price bids are supposed to be submitted in a separate sealed envelope by the
tenderer, if any price component in full or in part is exposed and found with its techno- commercial
offers, these bid are to be out rightly rejected and will not be considered as the submitted tender is not
as per the terms of NIT.
Price component means “Basic Price”
In case of “Two Part Bid” system, the price bid part of the tender should be kept separately and all
the envelopes containing the price bids must be signed not only by the members of the tender opening
W& P Manual – 2012 Page 55