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14. First time procurement for replacement of any item, already in use should not be termed as
“New Item”. It should only be stated as “First Time Procurement” and justification for the
same should be recorded.
15. Those items, which have never been used, will be termed as “New Items”. Justification for
such procurement should be elaborately recorded. The same is also to be approved by one
step superior of Tender accepting authority (TAA) before floating of enquiry. IF TAA is CE
and above, no approval of superior is required.
16. (i) Indent for items requiring import should be raised separately.
(ii) Importation will only be resorted to when there is no effective
indigenous substitute.
17. Indents for which approval of Board/Chairman is required before placement of PO should
have the recommendation for processing of concerned Director at HQ.
18. Proposal for procurement of improved version over the existing one should be properly
justified along with cost benefit analysis and obsolesce certificate from concerned Director/Sr.
CE to be obtained prior to enquiry. For items related to computer and associate accessories
certification from IT department shall be obtained.
6. PURCHASE PROCEDURE:
I) E-PROCUREMENT:-
E-procurement/ e-tendering is carrying out the traditional tendering process in an electronic
form, using the internet. DVC ha s implemented t h e procurement/works/service
activities through e-tendering in line with Central Vigilance Commission (CVC) guidelines.
DVC has engaged a Service Provider for implementation as well as to carry on day to day
activities of e-tendering in respect of all sorts of tendering i.e., OTE, & LTE whose estimated
value will be equal to or greater than Rs. 02 (two) lakhs for all cases. However, threshold value may
be relaxed up to Rs. 5 lacs considering the nature of work/supply/services at the discretion of TAA with
proper justification.
In case of non-conventional item like Bamboo, cow dung etc., e-tender may not be feasible.
offline system will continue till infrastructure of online is available.
Registration of Bidder in LTE.
However,
Concerned member is empowered to grant exemption from e-procurement only in exceptional
circumstances after recording justification.
Digital Signature Certificate (DSC) is required to be provided for all officers concerned for the
tenders to be floated for e-procurement. Number and name of executives for DSCs shall be
finalized by the head at concerned project.
Service Provider shall provide Class-III DSC as per requirement of DVC on chargeable basis.
DVC may obtain Digital Signature from any other sources also.
W& P Manual – 2012 Page 16