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BG against EMD), if required, upto 7 days before the scheduled bid opening date. Any clarification sought by the bidders must be sent in writing to the Tender Inviting Authority. Besides this, a Pre-bid Conference may also be held at the Tender Iinviting Office at the discretion of Tender Inviting Authority. If agreed by Tender Inviting Authority, date, time and place for holding the Pre-bid Conference to be mentioned in the bidding document (NIT). 13. AMENDMENT OF BIDDING DOCUMENTS : At any time prior to the deadline for submission of bids, the owner may, for any reason, whether at its own initiative, or in response to the clarifications requested by the prospective Bidders, amend the bidding documents except QR after due approval of Tender Inviting Authority. The amendment will be notified in writing or by telephone/fax/e-mail to all prospective Bidders that have received the bidding documents and will be binding on them. Bidders are required to immediately acknowledge receipt of any such amendment, and it will be assumed that the information contained therein have been taken into account by the Bidder in his bid. In order to give reasonable time to prospective bidders to take the amendment into account in preparing their bid, the owner may, at his discretion, extend the deadline for the submission of bids. Any addendum/corrigendum/extension, if required, pertaining to Open NIT published through press advertisement will be hoisted in DVC website only and will not be published in Newspaper again. Bidders may be requested to visit DVC website regularly for any addendum/corrigendum/extension till opening of said NITs. This stipulation to be incorporated in the original press advertisement for the NIT. In case of change in technical parameter/ specification/ scope of work, selling and submission date to be extended. 14. COST COMPENSATIONS FOR DEVIATIONS : Deviations specifically declared by the bidders in the respective Deviation Schedules of as per Annexure C (to be submitted along with techno-commercial offer) and respective cost of withdrawal of such deviation as per Annexure D (to be submitted along with the price bid) only will be taken into account for the purpose of evaluation. The bidders are required to declare the prices for the withdrawal of the deviations declared by them in the Deviation Schedules. Such prices declared by the bidders for the withdrawal of the deviations in the Deviation Schedules shall be added to the bid price to compensate for these deviations. In case prices for the withdrawal for declared deviations are not furnished by the bidder, their offer will be considered as unresponsive and will be rejected. In case the bidder refuses to withdraw the deviations at the cost of withdrawal indicated by the bidder in the Deviation Schedules, the bid Security / EMD of the bidder may be forfeited. Bidders may note that deviations, variations and additional conditions etc. found elsewhere in the bid other than those stated in the Deviation Schedules, save those pertaining to any rebates, shall W& P Manual – 2012 Page 154
not be given effect to in evaluation and it will be assumed that the bidder complies to all the conditions of Bidding Documents. In case bidder refuses to withdraw, without any cost to the Owner, those deviations which the bidder did not state in the Deviation Schedules, the bid security of the bidder may be forfeited and the bid is liable for rejection. Bidders are requested to quote the technical parameters/ guaranteed technical particulars of the quoted item as per specification sheet/booklet enclosed with the bid document. (ii) Bidders are requested to offer their commercial terms and conditions as per Annexure-A attached herewith. (iii) Manufacturers are requested to offer their pricing as per Annexure - B attached herewith. 15. PRICE BID EVALUATION PROCEDURE: Offered bids from any manufacturer will be evaluated in the following methodology. Bids from other than manufacturer to be evaluated by deleting the respective components which are not applicable to them, namely, ED, Cess, P&F charges etc. Original Basic Price : Ex-Works Price (Rs.) = Rs .….……….. +Packing & forwarding charges, if any : ……% on basic price only +Excise Duty : ……% on ( Basic Price + P & F ) +Education Cess : …… % on ED +Sales Tax/VAT : .......% on ( Basic Price + P & F + E.D.+ Cess ) +Freight : …….% on ( Basic Price + P&F ) or any lump sum value (In case the bidder fails to quote any value, or quotes as per actual, the bid evaluation will be done on the basis of highest quoted freight charges by the other bidders.) +Insurance : ……..% on ( Basic Price + P & F + E.D. + Cess + S.T.) or any other value against documentary evidence or actual premium in case of DVC’s Open Policy (presently it is 0.0112% of basic price). + Cost of withdrawal price : As declared by the bidder in annexure-D with the price bid. for declared deviation + Highest quoted price of Other bidders, : in case the Bidder fails to quote the Mandatory items or description of item not as per our specification * + Type test charge/3 rd Party Inspection Charge : W& P Manual – 2012 Page 155
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(VERSION-IV) DAMODAR VALLEY CORPORA
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Damodar Valley Corporation Material
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INDEX Sl.No Particulars Page Part-I
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29 Procedure for processing the ten
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2 Format 123 3 Removal from the lis
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45 Grafts / commission 169 46 Accep
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5 Monitoring of contract closing 26
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3. CLARIFICATION OF WORKS & PROCURE
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Purchase Officer, C&M Deptt. Kolkat
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14. First time procurement for repl
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In order to submit the Bid, the bid
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ii. iii. If the request of withdraw
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with forfeiture of EMD with caution
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L-1 bidder/s will be accorded by th
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l) Insertion of Liquidated Damages
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i) Vendors whose offers were techno
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Completed Work means the executed/c
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4. In case of DFP(OE), QR will repr
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clarification for determining of th
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to check the contents. If ‘A’ e
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displayed to the bidders on-line an
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online and authenticity of the docu
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In case of TAA is Board/ Chairman f
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establishments including direct mai
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6 . In the process of standardizati
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1. Upto Rs.100 lakhs Rs.1500/- 2. A
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ACCEPTANCE OF BANK GUARANTEE SUBMIT
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For Open /Limited Tender: i) Starti
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At any time prior to the deadline f
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committee but also by the tenderers
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NIT under the evaluation process. T
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CONSTITUTION AND APPROVAL OF TENDER
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technical acceptability of the offe
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However, no clarifications should b
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38. DELIVERY PERIOD CONSIDERATION:
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identified. The idea of the exercis
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5. Tenders above the limit of 10% b
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45. CONSIDERATION OF PURCHASE PROPO
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TENDER OPENING TENDER EVALUATION BY
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1. Time Frame for Various Procureme
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authority for acceptance before com
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In case of belated delivery Account
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EPF cell with check and certify the
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Provision of part payment against p
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longer completion period (more than
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11. (a) The Indian Agent will be ac
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Annual Maintenance Contract for any
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f) Approval and other guidelines fo
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concurrence thereof to be taken whi
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All concerned official /authorities
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1. Manufactures : 2. Suppliers 3. C
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13) Please fill up the checklist
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DAMODAR VALLEY CORPORATION VENDOR R
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* 8.2 IF IN-HOUSE TESTING FACILITIE
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Page 115 and 116: (viii) Experience List / Performanc
Page 117 and 118: 9* Customer complaints handling sys
Page 119 and 120: DAMODAR VALLEY CORPORATION VENDOR R
Page 121 and 122: DAMODAR VALLEY CORPORATION VENDOR R
Page 123 and 124: 4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
Page 125 and 126: 6. 7. 9.8 Whether the supplier has
Page 127 and 128: 6. 7. 8. 9. System of Identificatio
Page 129 and 130: REGISTRATION CRITERIA: SI. No Score
Page 131 and 132: DAMODAR VALLEY CORPORATION NAME OF
Page 133 and 134: 1. Contractors’ Performance Evalu
Page 135 and 136: 4 Mobilization time taken to start
Page 137 and 138: Format for Contractor’s Performan
Page 139 and 140: given by DVC and safety related rec
Page 141 and 142: Recommendation Remark, (if any): En
Page 143 and 144: 1.3 Procedure for Removal from the
Page 145 and 146: 5.1 Grounds for Banning of Business
Page 147 and 148: should be preferred within one mont
Page 149 and 150: Sealed Envelope containing tenders
Page 151 and 152: 18(eighteen) months from the date o
Page 153 and 154: THE REQUIREMENT SHOULD BE MENTIONED
Page 155 and 156: 15. Tenderers will be solely respon
Page 157 and 158: 3. SPECIFICATIONS AND DRAWINGS: 3.1
Page 159 and 160: Each bidder should respond for sing
Page 161 and 162: 8. PRICE BASIS: Price mentioned in
Page 163: on the scheduled or actual date of
Page 167 and 168: epresentative. All these tests shal
Page 169 and 170: 20%of the Ex-works price / ordered
Page 171 and 172: contractor/vendor, a sum equivalent
Page 173 and 174: infringement and shall keep the Pur
Page 175 and 176: ii) Bidders may take part in the bi
Page 177 and 178: sub-letting or transfer shall not r
Page 179 and 180: 42.2 Checking / approval of vendors
Page 181 and 182: latter of the two arbitrators has b
Page 183 and 184: 2.5 c) The Contractor shall get all
Page 185 and 186: Within twenty-eight (28) days after
Page 187 and 188: deemed to be a Change, and such cha
Page 189 and 190: (d) costs incurred by the Contracto
Page 191 and 192: Price, the Contractor shall be liab
Page 193 and 194: performance of the Contract. 54.3 T
Page 195 and 196: the Employer, the expense of rectif
Page 197 and 198: emove any Contractor’s Equipment
Page 199 and 200: 7. To be furnished (a)Relevant Draw
Page 201 and 202: ANNEXURE - B PRICE BID (APPLICABLE
Page 203 and 204: ANNEXURE - C Techno-Commercial Devi
Page 205 and 206: ANNEXURE -E DETAILS OF BANKER FOR M
Page 207 and 208: TERMS & CONDITIONS 1. PRICE BASIS :
Page 209 and 210: ANNEXURE -G DAMODAR VALLEY CORPORAT
Page 211 and 212: ANNEXURE-H DAMODAR VALLEY CORPORATI
Page 213 and 214: ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
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That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
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unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
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CC-03 Q.A. Documents Receipt Certif
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Exception Reports on Contract Closi
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Annexure - I.2 DRAWING RECEIPT CERT
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Annexure - I.4 O&M MANUAL RECEIPT C
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Annexure - I.6 LIQUIDATED DAMAGES F
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TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
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Tender Inviting Authority: DVC Desc
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LIST OF RELEVANT OM / CIRCULARS. 1.
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