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draft / Bankers’ Cheque in favour of “Damodar Valley Corporation, Kolkata-
54” or Head of Accounts Section of NIT Issuing Station . But the Corporation will not accept any
liability for delay in receipt or non-delivery of Tender Forms dispatched by Post.
22. PRE-BID CONFERENCE FOR SINGLE STAGE BIDDING :(IF DESIRED BY THE
TENDER INVITING AUTHORITY):
This is to be followed for open and LTE at the discretion of Tender Inviting Authority. If
approved, the detailed programme on pre-bid conference should be clearly mentioned in NIT
documents.
To obviate the possibility of cartel formation, It is also suggested for those NIT where the
numbers of participating bidders are three or less, pre-bid discussion may be held with bidders
individually
The Bidder or his authorised representative to be invited to attend pre-bid conference before
submitting the offer which will take place within Seven (7) days after sale closing of tender
papers at the following address:
( Name & Address of the Owner )
The pre-bid conference shall be arranged on (date, month, year) at
………………………………………(time).
The purpose of the conference will be to clarify any issues regarding the bidding documents in
general and the Technical specifications in particular and for quick disposal of the NIT.
The bidders may submit questions in writing or by e-mail, fax etc. to reach the Employer/Owner at
the address indicated above before the pre-bid conference.
Record notes of the conference including the text of the questions raised and responses given will be
transmitted immediately after completion of pre-bid meeting to all prospective Bidders who have
purchased the Bidding Documents after approval of the same by tender inviting authority/HOD.
Thereafter, a reasonable time (say 3-10 days) is to be given to all the bidders to submit their offers.
However, any modifications of basic technical speciation of the Bidding Documents which may
become necessary as a result of the pre-bid conference shall be made by the owner exclusively
through an amended NIT in website only and not through the record notes of the pre-bid conference
within 3-5 days of pre-bid meeting with suitable extension of tender sale period and tender
submission period.
Non-attendance at the pre-bid conference will not be a cause for disqualification of a bidder.
Any modification of basic technical specification/commercial terms and conditions of the Bidding
Documents as a result of Pre-bid conference in case of Limited Tender Enquiry will be circulated
amongst the bidders through the record note of Pre-bid conference by sending letter, Fax, e -mail.
23. AMENDMENT OF BIDDING DOCUMENTS :
W& P Manual – 2012 Page 53