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e made to avoid unnecessary abstracts from quoting while giving purchase proposals/ work
order proposal. The contract proposal should include the following:-
1. Basic data of item/ work contract
a. Description of item/works.
b. Specification / scope of work.
2. Indent / Proposal Particulars
a. Name of the indenter / Proposer of work
b. Indent delivery period / scheduled completion period
c. Date of receipt of indent / proposal.
3. Tender Details
a. Type of tender enquiry
b. Date of tender invitation
c. Date of tender opening
d. Number of offers received i) Offers received in time:
4. Last Contract Price
5. Tolerance Availability
ii) Late offers, if any:
6. Detailed Purchase Proposal / Work Order Proposal
The terms and conditions offered by the firm(s) within the zone of consideration should be clearly
discussed by highlighting those terms and conditions which are at variance with our General
Conditions of Contract (GCC).
44. COVERAGE OF DEMAND IN INDENT:
Before considering the coverage of the indent against the tenders received against the enquiry, the
Tender Committee should examine the possibility of coverage of quantity against the tolerance
clauses in the existing contracts.
Quantity left after Utilization of tolerance clauses should be covered so as to ensures thati)
Contracts are awarded to the tenderers who have the requisite financial, technical and
production capabilities necessary to perform the contract.
ii) The quantities are covered in keeping with the quantitative capacity meeting the delivery
requirement.
W& P Manual – 2012 Page 71