(VERSION-IV) - DVC :: Consumer Login

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meeting with suitable extension of tender sale period and tender submission period. Thereafter, a reasonable time (say 3-10 days) is to be given to all the bidders to submit their offers. Pre-bid conference is found to be helpful in clarifying / addressing various queries / confusion of bidders which facilitates quick disposal of tender at the evaluation stage. To obviate the possibility of cartel formation (in case no. of bidders less than three), pre-bid discussion may also be held with bidders individually, preferably in a conference call mode. The three members Tender opening Committee shall be constituted prior to opening of bids. h) Receipt and Opening of Single Stage Bids:- In the single Stage Bidding, the bidders shall be required to submit their techno-commercial proposals with prices and EMD/Bid Security/Bid Guarantee, along with QR data. Bids so received shall be opened on the bid opening date in presence of the representatives of the bidders who choose to attend the bid opening. Any late bid shall not be entertained by the system. i) Evaluation Process:- Each of the bids shall be examined by the tender committee at appropriate level for following aspects such as: (a) Qualifying Requirements, (b) Bill of Quantities, (c) Capacity and Capability, (d) Assignment of Contract, (e) Compliance to technical requirements and (f) other Technical and Commercial aspects/deviations. On the pre-scheduled date and time of tender opening, the received Techno Commercial bids) will be opened by the Tender opening committee. For evaluation of Techno Commercial bids, all the required parameters will be obtained from the Bidders in an objective and structured manner. Bidders will not be required to upload scanned copy of any document or to submit hard copy of any document for the evaluation process except the EMD, cost of tender documents, scanned copy of Letter of Bid, document in support of exemption of EMD (if applicable) and Excel sheet for Technical Evaluation. The information furnished by the bidders off-line/ on-line along with on-line undertaking with Digital Signature Certificate in support of the authenticity of the facts, figures, information and documents furnished by them will be accepted for the evaluation of the bids. All the Commercial terms and conditions of contract like Delivery Schedule, Payment Terms, Price Fall Clause, Liquidated Damage Clause, Basis of Pricing (FOR/FOB Terms), Risk Purchase Clause, Guarantee/Warranty Conditions, Performance Guarantee Clause, Inspection Clause etc. will be specifically mentioned in the NIT. The bidder has to accept those terms and conditions unconditionally in order to participate in the tender otherwise cost of deviation to be mention in specified Form except essential clauses as stipulated in NIT. The bidders will furnish their values against each specification in Technical Parameter Sheet and will submit/ upload the same Excel sheet/ file during submission of bid. Based on the evaluation criteria indicated in the Technical Parameter Excel Sheet, the technical evaluation of the bid will be done by the system with least human intervention and the compliance report will be W& P Manual – 2012 Page 37
displayed to the bidders on-line and in case of of-line dealing officer will prepare the summary sheet based on the excel sheet submitted by the bidder and same to be placed before TC for evaluation. In case of on-line, the Technical evaluation of Tenders will be done on-line by the software as per respective Evaluation Criteria specified in the Technical Evaluation Excel File specially designed for obtaining specific information from the bidders and evaluating the same in a transparent manner so that Bidders will be able to know, whether they comply to the Technical specification parameters of the NIT. In case of techno commercial compliance bid based on the information submitted by the bidder is three or less than three, verification of documents of all the bidders will be done before opening the price bid of techno-commercially acceptable offer. The Tender Committee will validate the on-line evaluation of Techno Commercial bid/offline evaluation based on the information furnished by bidder on-line/off-line. The system generated evaluation sheets/ off-line evaluation sheet shall be authenticated by Tender Committee and shall be kept in the file. The first step in examination of bids shall be to ascertain whether the bidders, who have submitted a substantially responsive bid, generally meet the Qualifying Requirements. The Tender Committee shall examine all the relevant information in respect of QR of all the bidders and identify the clarifications or additional data, if any, which may be required from a bidder(s) so as to ascertain the bidder(s) QR compliance status. Approval of TIA is required for seeking techno-commercial clarifications and additional data from participating bidders in respect of QR and bringing out the following details: (i) Bidders who are observed to generally meet the qualifying requirements and with whom <strong>DVC</strong> can proceed ahead to hold the Clarifications Meetings on different aspects of their 1 st Stage Bids. (ii) Bidders who are not found to meet QR. (iii)Bidders, from whom clarifications and additional data are required, so as to ascertain their QR compliance status. Bids from those bidders who are not found to meet the QR shall not be considered further. Further clarification and additional data shall be sought from the bidders identified under (iii) above and shall be allowed specific time period as deemed reasonable by the Tender Committee to submit the same. If a bidder fails to furnish the required details within the aforesaid period, it shall be deemed that he has nothing more to supplement the data already furnished in his bid. W& P Manual – 2012 Page 38
Page 1 and 2: (VERSION-IV) DAMODAR VALLEY CORPORA
Page 3 and 4: Damodar Valley Corporation Material
Page 5 and 6: INDEX Sl.No Particulars Page Part-I
Page 7 and 8: 29 Procedure for processing the ten
Page 9 and 10: 2 Format 123 3 Removal from the lis
Page 11 and 12: 45 Grafts / commission 169 46 Accep
Page 13 and 14: 5 Monitoring of contract closing 26
Page 15 and 16: 3. CLARIFICATION OF WORKS & PROCURE
Page 17 and 18: Purchase Officer, C&M Deptt. Kolkat
Page 19 and 20: 14. First time procurement for repl
Page 21 and 22: In order to submit the Bid, the bid
Page 23 and 24: ii. iii. If the request of withdraw
Page 25 and 26: with forfeiture of EMD with caution
Page 27 and 28: L-1 bidder/s will be accorded by th
Page 29 and 30: l) Insertion of Liquidated Damages
Page 31 and 32: i) Vendors whose offers were techno
Page 33 and 34: Completed Work means the executed/c
Page 35 and 36: 4. In case of DFP(OE), QR will repr
Page 37 and 38: clarification for determining of th
Page 39: to check the contents. If ‘A’ e
Page 43 and 44: online and authenticity of the docu
Page 45 and 46: In case of TAA is Board/ Chairman f
Page 47 and 48: establishments including direct mai
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59 and 60: committee but also by the tenderers
Page 61 and 62: NIT under the evaluation process. T
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: technical acceptability of the offe
Page 67 and 68: However, no clarifications should b
Page 69 and 70: 38. DELIVERY PERIOD CONSIDERATION:
Page 71 and 72: identified. The idea of the exercis
Page 73 and 74: 5. Tenders above the limit of 10% b
Page 75 and 76: 45. CONSIDERATION OF PURCHASE PROPO
Page 77 and 78: TENDER OPENING TENDER EVALUATION BY
Page 79 and 80: 1. Time Frame for Various Procureme
Page 81 and 82: authority for acceptance before com
Page 83 and 84: In case of belated delivery Account
Page 85 and 86: EPF cell with check and certify the
Page 87 and 88: Provision of part payment against p
Page 89 and 90: longer completion period (more than
Page 91 and 92:
11. (a) The Indian Agent will be ac
Page 93 and 94:
Annual Maintenance Contract for any
Page 95 and 96:
f) Approval and other guidelines fo
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concurrence thereof to be taken whi
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All concerned official /authorities
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1. Manufactures : 2. Suppliers 3. C
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13) Please fill up the checklist
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DAMODAR VALLEY CORPORATION VENDOR R
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* 8.2 IF IN-HOUSE TESTING FACILITIE
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9.7 9.8 9.9 Growth over previous ye
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(viii) Experience List / Performanc
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9* Customer complaints handling sys
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Page 121 and 122:
Page 123 and 124:
4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/
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6. 7. 9.8 Whether the supplier has
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6. 7. 8. 9. System of Identificatio
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REGISTRATION CRITERIA: SI. No Score
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DAMODAR VALLEY CORPORATION NAME OF
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1. Contractors’ Performance Evalu
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4 Mobilization time taken to start
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Format for Contractor’s Performan
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given by DVC and safety related rec
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Recommendation Remark, (if any): En
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1.3 Procedure for Removal from the
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5.1 Grounds for Banning of Business
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should be preferred within one mont
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Sealed Envelope containing tenders
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18(eighteen) months from the date o
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THE REQUIREMENT SHOULD BE MENTIONED
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15. Tenderers will be solely respon
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3. SPECIFICATIONS AND DRAWINGS: 3.1
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Each bidder should respond for sing
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8. PRICE BASIS: Price mentioned in
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on the scheduled or actual date of
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not be given effect to in evaluatio
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epresentative. All these tests shal
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20%of the Ex-works price / ordered
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contractor/vendor, a sum equivalent
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infringement and shall keep the Pur
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ii) Bidders may take part in the bi
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sub-letting or transfer shall not r
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42.2 Checking / approval of vendors
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latter of the two arbitrators has b
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2.5 c) The Contractor shall get all
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Within twenty-eight (28) days after
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deemed to be a Change, and such cha
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(d) costs incurred by the Contracto
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Price, the Contractor shall be liab
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performance of the Contract. 54.3 T
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the Employer, the expense of rectif
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emove any Contractor’s Equipment
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7. To be furnished (a)Relevant Draw
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ANNEXURE - B PRICE BID (APPLICABLE
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ANNEXURE - C Techno-Commercial Devi
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ANNEXURE -E DETAILS OF BANKER FOR M
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TERMS & CONDITIONS 1. PRICE BASIS :
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ANNEXURE -G DAMODAR VALLEY CORPORAT
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ANNEXURE-H DAMODAR VALLEY CORPORATI
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ANNEXURE-I DAMODAR VALLEY CORPORATI
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ANNEXURE-K NO DEMAND CERTIFICATE TO
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DAMODAR VALLEY CORPORATION NAME OF
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(on non-judicial stamp paper of app
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The owner shall give the fullest li
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(On non-judicial stamp paper of app
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emain in force upto ……………
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(2) AND WE, DO HEREBY Guarantee and
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INSTRUCTIONS FOR FURNISHING BANK GU
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That this Indemnity Bond is irrevoc
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CHECKLIST TO BE SENT BY TENDER COMM
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DAMODAR VALLEY CORPORATION ANNEXURE
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ANNEXURE-U SUMMARY SHEET OF PROPOSA
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(b) Selection Mode : i) Approving A
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Name of bidder Ranking Evaluated Pr
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ANNEXURE-V DAMODAR VALLEY CORPORATI
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(ii) The Contract Labour (Regulatio
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e) The payment of wages, ESI, PF, b
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) The Party of the First Part shall
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As Per the Clause 27 of the General
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the workmen shall be borne by the P
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SCHEDULE - (I) Premises at which th
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ii) In case of O.T., details of NIT
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(v) Unit F&I Charges for supply ite
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25 City Union Bank Ltd. 26 Coastal
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79 The Royal Bank of Scotland N.V.
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execute fully efficiently and satis
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ANNEXURE-Z DAMODAR VALLEY CORPORATI
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1. The Bidder/Contractor shall not,
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a. The imposition and duration of t
Page 273 and 274:
unconditional access to the project
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Witness 2: (Name & Address) W& P Ma
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CC-03 Q.A. Documents Receipt Certif
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Exception Reports on Contract Closi
Page 281 and 282:
Annexure - I.2 DRAWING RECEIPT CERT
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Annexure - I.4 O&M MANUAL RECEIPT C
Page 285 and 286:
Annexure - I.6 LIQUIDATED DAMAGES F
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TO BE COUNTER SIGNED BY SITE ACCOUN
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Annexure - I.9 (Page 1 of 2) PAYMEN
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Annexure-I.10 CERTIFICATE REGARDING
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Annexure-I.12 CERTIFICATE FOR COMPL
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To The Letter of Bid Sub :’ Ref:
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5. I/We are a Micro/ Small Enterpri
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Tender Inviting Authority: DVC Desc
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LIST OF RELEVANT OM / CIRCULARS. 1.
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(VERSION-IV) - DVC :: Consumer Login

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