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committee but also by the tenderers’ representatives, present during the opening.
Thereafter, all the envelopes containing the price bids should be put in a bigger envelope and the same
should be sealed, and duly signed by the officers of the tender opening committee and
tenderers’/bidders’ representatives, with name, designation and date.
The Contracts and Materials Deptt. of the Corporation in DVC Towers, Plant /Field Formations shall
form a tender opening committee, comprising of three officers. The representation of Finance
Deptt. will be compulsory in such tender opening committee. In offices where the
representative of Finance Deptt. is not available, the officer of the Accounts Deptt. will be the
member of such Tender Opening Committee till such time an Officer (Group ‘A’) is posted in Finance
Deptt.
The Bid opening date, as notified to the bidders through enquiry should be strictly adhered to.
However, in case of unforeseen circumstances or due to administrative reasons, the bids are not
opened on the due date, the same shall be opened on the next working day at the same time
without any further approval.
Tenders will not be opened on due date if the response is less than three, and in that occasion the
matter will be put up to Tender Inviting Authority / HOD for further decision regarding extension up
to 14 days of bid opening date.
Single tender is also to be opened by TOC.
26. COMPARATIVE STATEMENT PREPARATION:
After the price parts have been opened, concerned dealing Officer of C&M department will prepare
a comparative statement, in standard form as devised for the purpose. All the necessary
relevant details concerning the offers, such as, rates, make, delivery, Quantity offered, together with
any other information relevant to the decision of the indenter should be extracted and neatly entered in
the comparative statement.
The bids shall also be checked for computational error, if any, to arrive at the computed price, as per
provisions of bidding documents. Arithmetical errors will be rectified on the following basis:
In case of discrepancy between the original and copies of bid, the original bid will be considered
correct.
If there is a discrepancy between the unit price and the total price, which is obtained by
multiplying the unit price and quantity of any item, or between sub-total and the total price, the
unit or sub-total price shall prevail, and the total price shall be corrected. In such circumstances the
corrected price will prevail irrespective of whatever is written in words.
W& P Manual – 2012 Page 56