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EPF cell with check and certify the EPF declaration within 5(five) working days from the
zero date and return the same to Engineer-in-Charge.
The concerned site Engineer will check and certify on the bill within 7(seven) working
days from the zero date.
On receipt of the verified bill, Engineer-in-Charge shall ensure that the pass order along with
the bill and other relevant documents reaches to Accounts Office within 3(three) working days
for taking payment action by Accounts Department.
Accounts Department shall release payment to the contractor as per terms and conditions
of
Work Order/Contract within 5(five) working days.
In case of advance payment, the contractor shall submit the bill to the Engineer-in-Charge
with all relevant documents as per work order including SDBG and BG of equivalent amount of
advance. The Engineer-in-Charge in turn shall issue necessary payment clearance to Account
Department after acceptance of SDBG and BG against advance within 3(three) working days.
Thereafter, Accounts will release the advance payment within 2(two) working days of receipt of
payment clearance from the Engineer-in-Charge.
In case of delayed execution of work, Accounts Office should pass the bill
withholding admissible Liquidated Damage (LD) amount as per the Work Order/Contract
without waiting for format time extension order except where the extension of time has already
been granted for non-imposition of LD by the Competent Authority. Thereafter, Accounts
Officer should immediately intimate the Engineer-in-Charge for issuance of format extension of
time with/without imposition of LD Clause.
Accounts Department should prepare a monthly report of the overdue bills at the end of
each month due to non-receipt of documents, clarification require indicating details thereof and
to be submitted to concerned Project Head with copies thereof to Member (Finance).
However, the above payment procedure will not be applicable for item rate contract and
the existing system in this regard will continue.
N.B: EPF compliance certificate will normally be furnished in the succeeding month.
However, in no case, the compliance shall be delayed beyond 6(six) months.
53. TOLERANCE IN PURCHASE ORDER
QUANTITY:
The suppliers are expected to deliver exact quantities of material as specified in the Purchase
Order/turnkey contracts. But wherever quantities are in Weights, volumes or in lengths, there may
be cases where the supplier has made supplies in excess or short. If any tolerance has not been
incorporated in the Purchase Order/work order/turnkey contract then ± 5% of the order
value should be considered as the tolerance limit and the Purchase Order/work order/turnkey
contract shall automatically be treated as amended to that extent.
54. PRE-DISPATCH INSPECTION (PDI), RECEIPT OF MATERIAL,
ETC:
PDI Clause for a particular tender/enquiry to be incorporated, if felt necessary, by the indenter.
W& P Manual – 2012 Page 82