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ii) List of Certificates (mentioned in para 3.3 above) not required and the reasons of nonapplicability
of the particular Certificate duly approved by Competent Authority (refer para 4
b).
iii)Any other related Document
b) Competent Authority for Approval of Closing of Contract
The Competent Authority for closing of Contract shall be Award Approving Authority not higher
than Head of Project/Station.
5 MONITORING OF CONTRACT CLOSING
5.1To monitor and expedite Contract Closing activities and to facilitate timely intervention of
higher management for expediting Contract closing activities, the following procedure shall
be adopted.
5.2 Standing Contract Closing Group (CCG) shall be constituted at the Project/Station for
following up all the Contracts closing activities by the Project/Station. The CCG shall
comprise of the following members:
i) Representative of Site Erection/ Construction minimum SE
level
Member
CONVENER
ii) Representative of Site Finance minimum SE level Member
iii) Representative of Site C&M minimum SE level Member
iv) Representative of O&M minimum SE level (where applicable) Member
(*The Nominations would be approved by Head, Project/Station)
The CCG shall work under the overall guidance of Head Project/Stations. This Committee should
also review the Contracts awarded by site Contracts / HQ but to be closed by Site .
5.3 Monthly Review by Head Of Project/Station
Head (Project/Station) shall review on monthly basis the Contract Closing of various Contracts by
Project/Station (and other Contracts awarded by Corporate Contracts but to be closed by
Project/Station). The review shall be organized by Convenor CCG.
5.4 Quarterly Review by Member ( Tech )
Member (Tech) shall review on Quarterly basis, the Contract Closing of various Contracts of
Projects / Stations. This review shall be organized by Head (CMG).
5.5 Monthly Exception Report by CMG
W& P Manual – 2012 Page 268