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Once it is incorporated in the purchase order/contract, it should not be waived in the
normal course by way of amendment. However in case of extreme exigencies, PDI can be
waived by the Chief Engineer on the basis of appropriate justification by the order issuing
Authority.
If a PO/LOI/LOA incorporates PDI, Inspection Engineer will carry out the relevant
tests/inspection as per relevant standard at vendor’s works. After successful testing/inspection,
despatch clearance is to be issued by the Inspecting Engineer as per format incorporated in this
manual. For this purpose, Inspection Engineer may contact his superior over telephone/fax, if
needed for issuance of despatch clearance.
Before proceeding for inspection at vendor’s works, the Inspection Engineer should contact the
vendor with the help of consignee via phone/fax to know the exact number of way
bills/road permit required to despatch the materials. Consignee should hand over the required
number of road permits/way bills to the Inspection Engineer before he leaves for PDI. The
Inspector should hand over the way bills/Road Permits to the vendor along with dispatch
clearance. Responsibility for providing the requisite number of road permits/way bills to the
Inspection Engineer before leaving for inspection lies with the concerned consignee.
Paying Authority should not insist for extension of submitted BG, if needed, due to late receipt of
the materials /delayed completion of works. The same should be taken care of by the
Order Issuing Authority within the validity period of the submitted BG.
Where PDI Clause has not been incorporated in the PO/contract, consignee would send the Road
Permit/ Way Bill as per the written request of the vendor. He would check the mode of
despatch and the Insurance Cover being taken. After receipt of the materials at stores,
consignee will arrange for site inspection by calling the Indenting Officer by sending an arrival
report.
Consignee would send all the relevant documents to the concerned Accounts Office for checking,
verifying and passing of the bills for payments to the vendor. The Accounts Office would see
all the relevant documents and in case of discrepancy found as per Purchase Order/work order
shall seek clarification before releasing the payment. Consignee/ Indenter would also send the
copies of site inspection reports/PDI reports to the purchase order issuing authority.
55. PAYMENT
TERM:
a) General payment
term:-
The normal payment term of DVC for supply order is ‘100% payment with full taxes &
duties will be made within 15 working days of receipt of material at site and inspection &
acceptance thereof’ or within 15 (fifteen) working days of submission of invoice
whichever is later. However, payment terms for POs placed directly on manufacturer may also
be done as below:
90% of the ordered value to be paid against despatch documents through bank subject to
acceptance of SDBG, if applicable. Balance 10% of the ordered value to be paid after receipt of
materials at site and acceptance thereof.
W& P Manual – 2012 Page 83