Untitled - Ministerstwo Rozwoju Regionalnego

– Electronic Data Interchange (EDI);
– the Internet;
– Value Added Network (VAN) containing additional services and functions
assigned to a specified group of persons or entities;
– logistics information system;
– Point of Sales (POS);
– Electronic Ordering System (EOS);
– VOIP telephony;
– enterprise information portals.
The development of information systems is related to the integration of various
IT systems and the use of the existing data exchange standards. An IT system
is a separate part of the information system which is computerised from the
point of view of the adopted goals, i.e. the flow of information takes place owing
to the use of information technologies in the form of network, hardware and
software infrastructure. The newly implemented IT systems are characterised by
greater capacity in respect of the volume and speed of data processing. This applies
both to integrated information systems in a single organisation and to network
systems 36 .
The regulation on the terms of issuing and transmitting invoices in electronic
form 37 gave rise to new practices also in the field of logistics. The e-invoice
regulation permits two mechanisms of protecting the authenticity and integrity
of such an invoice: secure electronic signature and Electronic Data Interchange
(EDI) standards. The most important advantages of the e-invoice to be mentioned
include lower costs of issuing and sending original copies of invoices and
storage of invoices, significantly faster invoice delivery and automation of the
invoicing process. A possibility of account settlement using electronic invoices
with a digital signature is introduced by TNT Express. A new service called Express
Invoicing will be available in 30 countries, including Poland. Instead of a
paper document an e-mail will be sent to the customer with a link to a secure
Web page (access protected by password) in which electronic invoices will be
kept. Such documents will be available in different formats, including PDF and
CSV as well as XML 38 .
The implementation of EDI requires a telecommunication network to connect
an organization with its business partners. Value Added Networks (VAN) or
the Internet are used for this purpose. Several EDI types are used in Internet
communication solutions: Mail-based EDI (using electronic mail), WEB-EDI (us-
36 M. Krasiñski, A. Sadowski, Rozwój systemów informatycznych w logistyce. “Logistyka” 2006, No. 6.
37 Regulation of the Minister of Finance of 14 July 2005 on issuing and sending invoices in electronic
form, and also on storing such invoices and providing access to them to the tax authorities or
fiscal inspection authorities. (Journal of Laws of 2005, No. 133, item 1119).
38 P. Wielopolski, E-faktury z podpisem cyfrowym. “Eurologistics” 2008 No. 3.
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