ACS Assessor Guide - Security Industry Authority

ACS Assessor GuideSection 4 – Criterion Specific Guidelines: Criteria 66.1 An SIA Approved Contractor can demonstrate that it manages its human resources through clear policies and procedures.6.1.4 Employee records are maintained.Clarification:The manner in which employee records are maintained should be appropriate for the size ofapplicant organisation i.e. not necessarily computer based, but in all cases it should be secureand confidential.The requirements of BS7858: or similar standards, as required in Indicator 6.1.1 on themaintenance and storage of recruitment records should t be adhered to.In addition, records should include details of visas and work permits and details of LicenceDispensation Notices.HMRC have identified increasing problems in the security industry with fraud and unpaidtaxes through the use of labour providers. It is good commercial practice for all businesses tocarry out checks to establish the credibility and legitimacy of their suppliers. ApprovedContractors should seek to avoid involvement in supply chains where VAT and /or othertaxes will go unpaid.Assessors should familiarise themselves with current HMRC guidance on due diligence whenusing labour providers www.hmrc.gov.uk/leaflets/labour-providers-duediligence.pdfGood practice: Details of driving licences for any staff using company vehicles regularly checked, and arecord of these checks kept on file. Similarly insurance details for private vehicles usedshould be checked to ensure they are appropriately insured (e.g. include first classbusiness use).Linkages with other Indicators:5.1.3 Adherence to the Data Protection Act 1998 is apparent.5.1.4 Personnel records and other key information are maintained in accordance tolegislative requirements.5.2.2 Administrative offices are fit for purpose.7.1.1 Leaders can demonstrate, relevant to sector, knowledge of the legislative framework,common law, working practice, and industry standards/codes of practice.123The contents of this publication are copyright ©2013 Security Industry Authority, all rights reserved. No part of the contents may be reproduced or transmitted in any form, by any means without prior written permission of the copyright owner.