ACS Assessor Guide - Security Industry Authority

ACS Assessor GuideSection 4 – Criterion Specific Guidelines: Criteria 4Criteria 4 – Financial Management4.2 An SIA Approved Contractor can demonstrate strong financial processes to safeguard the interests of its stakeholders.4.2.1 Clear and effective management of the payroll can be evidenced.Required Achievement LevelThe organisation uses adocumented cash paymentapproach to its payrollmanagement.Payroll is managed to legislativestandards.Tax codes are applied in a timelymanner.Employees are paid through a PAYEcompliant system.Payroll is managed to legislativestandards.Tax codes are checked andcorrectly applied in a timely mannerensuring HMRC guidance has beenfollowed.Month-end and year-endprocedures are run withindeadlines.The organisation complies with allHMRC guidance including Income Tax (Earnings andPensions) Act 2003 (ITEPA)when defining roles as contract ofservice (employment)orcontract for services (selfemployment) All aspects of the previouscolumn plus:There is a direct link between thehours worked and the wages paid.This also applies where staff arepaid by others e.g. a factoringcompany, an agency, or subcontractor.Payments to employees are madeon time within the contractualpayment cycle.All queries relating to payroll arehandled effectively and lessonslearned are fed back in to improvedprocedures.There is clear information foremployees on their pay, deductionsand the payroll system in use. All aspects of the previouscolumn plus:Employees are paid through anautomated payroll system.There is clear information foremployees on their pay, deductionsand the payroll system in use.All aspects of theprevious column plus:There is a structured salaryscheme for all staff, whichpromotes fair and consistent payto security operatives, and avoidsdifferences in pay arising fromspecific customer contractnegotiations.The organisation makes efforts toensure that differences in salaryare determined by an objectiveassessment of roles,responsibilities and performance.84The contents of this publication are copyright ©2013 Security Industry Authority, all rights reserved. No part of the contents may be reproduced or transmitted in any form, by any means without prior written permission of the copyright owner.