2011 Official Rule Book - New England Pinto Horse Association

H. Each State or International area with a minimum of 25 PtHA
members and a seated Director shall be allowed one Alternate
Director. He/she will be elected as an Alternate Director during the
election process, with the seated Director(s) receiving the highest
number of votes, depending on the number of Directors seated in
each State or International area. The President may also appoint
a replacement Alternate Director (see Article VI, Section 2.G) as
needed. No State or International area shall have more than one
Alternate Director, regardless of the number of Directors elected
or appointed.
section 3. Nominations for Director positions are due by October 1 of
odd numbered calendar years. Nominations can be made from a Charter
Organization, signed by a Charter president, for at least one person, or
by petition from five (5) persons who have voting privileges in Association
matters, and who reside in the State or International area in question. The
nominating petition will include name, address & membership number of
the person making the nomination, and of each PtHA member signing
the petition. Newly elected Directors will be notified by February 1 and
seated at the start of the ensuing Annual Spring Board Meeting in the even
numbered calendar years
section 4. All Past Presidents of the Association shall be given the
honorary title of Past President, and will be seated as a Director from
his/her state or International area after completing his/her obligations of
service on the Executive Committee. Past Presidents shall have privilege
to the floor of the Executive Committee, and the Board of Directors, and
may vote in all Board of Director matters. Past Presidents shall also serve
annually on the Selection Committee.
section 5. The PtHA Executive Committee election shall be held during
the annual Spring Board of Directors Meeting each year. The newly elected
Third Committee Member, and the remainder of the Executive Committee
advancing up the chairs, shall be seated at the Convention, and shall
each serve a one year term. There shall be an annual PtHA Board of
Directors meeting, to be held during the annual Spring PtHA Convention.
Newly elected Directors shall be seated at the beginning of the annual
Board meeting in the even numbered calendar years. There shall be an
annual General Membership meeting held in conjunction with the annual
Spring PtHA Convention. In addition, there shall be an annual meeting
of the PtHA Executive Committee and any other committees with official
business to discuss, to be held in the fall of the year following the annual
PtHA Convention. The time and place of each meeting is to be determined
by the Chief Operating Officer, with the approval of the Board or Executive
Committee at their previous meeting. The Executive Committee may
also conduct meetings via telephone conference as required or needed.
Officer attendance at all Executive Committee meetings is encouraged;
a member that fails to meet at least 50 percent meeting attendance will
automatically be removed without action(s) on the part of anyone. In
addition, the Board and/or Executive Committee may be required to attend
special meetings. The President, or the majority of the Board of Directors,
may call a special meeting to conduct impending business. The time and
place will be determined by the Chief Operating Officer. Ten days notice
is required prior to a special meeting, unless the right to notice is waived.
Attendance at said special meeting shall constitute waiver of notice of
special meeting except when a person attends a meeting for the express
purpose of objecting to a transaction of any business because the meeting
was not lawfully called or convened. Business at said special meeting
shall be limited to specific items on published agenda.
section 6. A Quorum shall be considered to have been established so
long as seven (7) members of the Board of Directors have answered the
roll call. This minimum must remain in place in order to conduct Board
business. A quorum of the Executive Committee shall be considered four
(4) members present.
12 2011 PtHA Rule Book