2011 Official Rule Book - New England Pinto Horse Association

d. Charter Clubs must amend its Bylaws and rules to
keep them current and conform to PtHA Bylaws and
rules.
e. Charter Clubs shall uphold the Bylaws, rules and
policies of the PtHA.
4. Submit any and all rules and regulations of the Charter
Club to PtHA.
5. Once a Charter is granted, the Charter Club must file a
renewal form with PtHA each year by February 1, in order
to be considered an active Charter.
C. Approval Process for Charter Clubs
1. The PtHA Charter/Membership Committee will decide,
based upon the best interest of the PtHA, whether an
application will be forwarded to the PtHA Executive
Committee for approval.
2. Upon receiving any application for a new Charter Club in a
state where a Charter Club/s currently exits, the PtHA will
notify all existing Charter Clubs in that state or international
area, and solicit input regarding such application.
3. Once a Charter Club is approved, it may not engage in
any business or activities in the name of, or on behalf of,
directly or indirectly, the PtHA, without written consent of
the Executive Vice-President of the PtHA.
4. In the event any activity is undertaken with the consent of
the PtHA, it shall be named as co-insured on any policy of
insurance covering any of the risks attending such event.
D. Charter Club Presidents Advisory Committee
Presidents of Charter Clubs shall meet annually to form
an advisory group to the President of PtHA. The PtHA Past
President will conduct this meeting. This group shall in no
way have the power to modify or change rules, policy or
regulations.
E. Annual Charter Club Requirements
Charter Clubs must continue to meet specific requirements
and demonstrate a minimal level of activity, which shall
include, but not be limited to the following:
1. Maintain a membership of twenty (20) members, ten (10)
of whom are members in good standing of PtHA.
2. Submit an Annual Report, signed by the President or
Secretary, to be completed at an annual meeting of its
members due each year by February 15th.
3. Notice of new officers and directors must be sent to the
PtHA within thirty (30) days of the election, but no later
than February 15th of each year.
4. A complete membership/address list of paid members, due
July 15th of each year. Please include PtHA membership
numbers where applicable.
5. Submit to the PtHA Business Office, bylaws with the first
Annual Report and any subsequent reports, if any changes
have been made during that year.
6. Provide a minimum of one (1) Charter Club approved
or sponsored show, or event or PtHA approved Pinto or
Specialty show, per year.
7. Charter renewal due date into the PtHA Business Office is
February 1.
F. Request for Charter Club Information/Corrections
1. Failure to respond to PtHA request within sixty (60) days
of the written notice will result in requests for future horse
shows being denied until said information has been
received.
2. Failure to respond to a second request from PtHA within
thirty (30) days of the written request may result in the
2011 PtHA Rule Book 31
oPERaTions