Army Emergency Management Program - Federation of American ...

H–19. Exercise and evaluation
Exercise planning officials at the (insert installation title) and (insert civil parties) will coordinate exercises that will
allow interaction between all parties. They will notify each other of upcoming exercises and invite each other to
participate, observe, and/or critique exercises of mutual interest. Regular participation in these exercises will assist with
the continued improvement of response efforts.
(Insert additional exercise requirements and/or arrangements to ensure a more effective response when providing aid
and support identified in this agreement).
(Insert additional exercise requirements and/or arrangements).
H–21. Contract services
(Insert civil parties) and (insert installation title) will make any emergency service contracts it has with private
contractors available to each other when available. (Insert installation title)’s use of such contracts may be limited by
Federal and State procurement laws and policies, budgetary constraints, and the ability of the (insert civil parties)
contractors to perform acceptably for both the (insert civil parties) and (insert installation title) during an emergency.
H–22. Accounting and reimbursement
a. (Insert installation title) will not deny requests of an immediate nature solely due to the inability or unwillingness
of the requestor to reimburse the Army. (Insert installation title) will ordinarily provide support on a cost-reimbursable
basis and will comply with legal and accounting requirements for the loan, grant, or consumption of DOD resources
under applicable authority.
b. Except for fire and emergency services, (insert installation title) must separately contract for services that it
requests from the local civil authority. (Insert installation title) must adhere to existing Army reimbursement policies
and guidance.
c. (Insert accounting and reimbursement arrangements agreed to by all parties under this agreement. Include all
terms and conditionals of financial relationships, procedures for record keeping, procedures for submitting and
adjudicating disputes, and the use of fees. The agreement should also specify when expenditures will be authorized,
what expenditures will be reimbursed, who can authorize expenditures, and how accounting for expenditures and
reimbursement will take place).
H–23. Indemnity and liability
(Insert installation title) and (insert civil parties) waive all claims against each other for compensation for any loss,
damage, personal injury, or death occurring as a consequence of the performance of this agreement. This provision
does not waive any right to reimbursement the parties may otherwise have.
(Insert indemnity and liability provisions necessary to provide aid and support identified in this agreement. The
(installation title) may not agree to the local civil authorities).
(Indemnity and liability provisions).
Note. Although the Army can agree to waive all claims that it has against the civil party, it cannot agree to waive claims that DOD
personnel may have in their individual capacities nor agree to indemnify the local civil authorities in such cases.
H–24. Resolution of conflicts
(Insert mutually agreed upon procedures for resolving conflicts arising under this agreement).
H–25. Date effective
This agreement will be effective on (insert the date or conditions that render this agreement effective, such as the date
that the last party signs the agreement).
H–26. Review and revision
This agreement will be reviewed and revised annually at a minimum. Changes in the national security and threat
environment, updates to local planning documents, and other changes may necessitate out-of-cycle revisions.
(Insert mutually agreed upon procedures for submitting recommended revisions, adjudication of those recommendations,
and incorporating the agreed upon revisions).
(Insert mutually agreed upon procedures).
H–27. Cancellation and termination
This agreement is nonbinding and may be canceled by either party upon giving at least (insert agreed to date, no less
than 30 days and no more than 180 days) written notice to the other party. Notification procedures for agreement
DA PAM 525–27 20 September 2012
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