Part 4 - Iowa Medicaid Enterprise

RFP MED-12-001 | Technical ProposalIowa Medicaid Enterprise System Service Procurement | MMIS and Core MMIS OperationsMonthly Project Status ReportsRFP Section 6.2.3.11.2, Requirements a through nThese reports will contain both quality and quantitative information. Consistent with our philosophy ofpromoting project management discipline and decision making at the lowest possible levels of ourorganizations, much of the source of the reporting data will be the individuals on the project teams. Someof the reporting data on the monthly report summarizes the weekly status reports however we also addadditional items such as lists of change management requests, executive summaries for presentation tooversight bodies, and status on critical path tasks. The report will be published electronically on theProject Portal by the close of business on the second business day following the end of the month.Authorized Team Noridian and Department personnel have the ability to set up alerts to notify them by e-mail when the report is available for review. Team Noridian will work with the Department during theproject start-up period to define the format for these status reports. The report will contain the followingDepartment required elements:• Complete set of updated and current output from our project work plan (Microsoft Project) includingan updated Gantt chart along with the corresponding project schedule in an electronic version. (Thisis always available on the Project Portal for Department review).• A description of the overall completion status of the project in terms of the approved project schedule• Plans for activities scheduled for the following month• Deliverable status with percentage of completion and time ahead or behind schedule• Identification of contractor employees assigned to activities• Problems encountered, proposed resolutions, and actual resolutions• List of all change management requests• Risk information including anticipated risks, mitigation strategies, and resolved risks discussedduring the monthly risk management meeting described previously• Any updates needed in the change management strategy or approach• Testing status and test results• Proposed changes to the project schedule (if any)• Financial information related to expenses and billings• Executive summaries for presentation to management and oversight bodiesIn addition to the above items, Team Noridian proposes adding:• A summary of the earned value performance data and rationale for any deviations greater than ourestablished threshold• Critical path tasks and results of critical path analysis• Department resources required for the upcoming period• Any changes in staffingIf the Department disagrees with conclusions documented in the monthly status report or requires thatTeam Noridian modify the monthly status report, we will discuss these items with the Department andtake the necessary actions. Department remarks and the revised the monthly status report will be postedon the Project Portal.Quarterly Project Status ReportsRFP Section 6.2.3.11.3, Requirements a through cThe quarterly status reports will be posted to the Project Portal by the close of business on the secondbusiness day following the end of each quarter. Team Noridian will provide the following Departmentrequired information in the report:8 | 47