Part 4 - Iowa Medicaid Enterprise

RFP MED-12-001 | Technical ProposalIowa Medicaid Enterprise System Service Procurement | MMIS and Core MMIS Operations• Detailed program logic descriptions and edit logic or decision tables including, at a minimum, thesources of all input data, each process, all editing criteria, all decision points and associatedcriteria, interactions, and destination links with other programs and all outputs• Iowa Department of Human Services Iowa Medicaid Enterprise System Services Request for• Physical file definitions• File descriptions and record layouts with reference to file names and numbers for all filesincluding intermediate and work files. Data element names, numbers, number of occurrences,length, type, record names, numbers, lengths, file maintenance data, such as number of records,file space and any other data necessary to manage the data or utilize the documentation. Lists byidentifying name of all files inputs and outputs with cross-references to the programs in whichthey are used.Team Noridian will also make available to the Department the following:• Master index of all records we maintain pursuant to our records retention responsibilities that shall,for each record, include the name, span of dates covered, and volume and medium.• Pursuant to the cost reimbursement provisions of the contract, lists of all cost-reimbursed:• Purchased or leased equipment and software• Print shop supplies, forms, and specifications used within the MMIS• Reports for the end-of-contract paymentsTeam Noridian anticipates that a large part of our system documentation from other MMIS implementationscan be readily updated for use on the new MMIS. However, we fully recognize that the approval of the finalpresentation method and content of each piece of new MMIS system documentation rests solely with theDepartment. Our premise is that updating existing system documentation will be acceptable to theDepartment. We recognize that it not possible for the Department to make a blanket acceptance of thispremise. We also recognize that it is not possible for the Department to agree to the acceptability of anymodified content without that content being reviewed during the deliverable life cycle.To allow the Department to make an assessment on the validity of our premise on a deliverable bydeliverable basis, Team Noridian will conduct a walk-through of the applicable content from otherMMIS projects that it proposes to update to meet the DXD for a new MMIS deliverable. Developmentof the DXD will be based solely on the information needs of the Department, without consideration ofhow similar information has been provided on other projects. The DXD will be developed to addresswhat needs to be presented to meet the Department's business needs. Once the DXD is approved, theDepartment and Team Noridian will review documentation from other projects which Team Noridianfeels could be updated to meet DXD requirements. This review will be conducted in a walk-throughenvironment, and is focused on how the information was presented for other projects. This focus willallow the Department to determine if the manner of presentation is consistent with and meetsDepartment needs.If the Department approves the manner the information was presented, Team Noridian will use the samemethodology for providing that information by updating the documentation to reflect the new MMIS. Ifthe Department decides the manner of presentation does not meet Department needs, Team Noridian willwork with the Department to identify how the information will be presented and will deliver thedocument so that it fulfills the Department's business needs. While the suggested walkthroughs will occurfor each deliverable, Team Noridian recommends that Department approval of the presentationmethodology occur for each element of the DXD.Once the determination on presentation has been made by the Department, the DXD will be updated asneeded to reflect any decisions by the Department. This DXD update is in keeping with the concept thatthe DXD for each deliverable will be used to establish and document the expectations of both theDepartment and Team Noridian for the deliverable.8 | 201