Part 4 - Iowa Medicaid Enterprise

RFP MED-12-001 | Technical ProposalIowa Medicaid Enterprise System Service Procurement | MMIS and Core MMIS Operations8.2.1 Entry CriteriaTo begin the project management activities, Team Noridian will have a signed contract. In addition, TeamNoridian will have start-up team members review all of the RFP and proposal materials. These form thefoundation of the project management plans and requirements database.8.2.2 ActivitiesRFP Section 6.2.1During start-up, Team Noridian will begin the following planning and preparation activities:• Prepare for and conduct boot camp sessions• Coordinate and conduct initial planning and a kick off meeting• Review and update the detailed project work plan and schedule• Form the PMO• Conduct project orientation sessions• Form the quality assurance team• Develop detailed management plans for: communications; risk management; issues management;quality management; staffing; application implementation; and interfaces.Many of these activities will be worked in parallel as most of them are required to be delivered to the statewithin 45 days of contract award. Team Noridian has experience with quick-start MMIS projects and, asour response shows, has mature processes and tools that will be ready to meet the Department's schedule.8.2.2.1 State ResponsibilitiesRFP Section 6.2.1.1 Requirements a through fTeam Noridian's approach to the Start-Up phase requires close collaboration with the Department andother contractors. The Department will have responsibilities to ensure that the right foundation isestablished for eventual project success. Figure 8-4 provides specific responsibilities of the Departmentwithin the framework of our approach.Start-Up ActivityExecutive Buy InPlanningMonitoringDepartment Responsibilities• Name executive sponsor for project• Validate goals and objectives for the project• Participate in kick-off meetings• Review all contractor deliverables and provide response within 15 business days• Identify the members for the implementation team• Identify the IV&V and QA Services vendor• Identify named representatives from other contractors who support the IME and who will participate inimplementation activities• Review Team Noridian deliverables and provide response within 15 business daysFigure 8-4. Specific Department Responsibilities During the Start-Up Phase. Team Noridian's approachis based on clear roles and responsibilities at every phase and step of the project.8.2.2.2 Contractor ResponsibilitiesRFP Section 6.2.1.2 Requirements a and bTeam Noridian has standard contract start-up processes for MMIS contracts. These include holding bootcamps for contractor staff and holding kick-off meetings with the state and project teams.As shown in Figure 8-2, Team Noridian will form the PMO and develop project management plans.These activities are discussed in detail in Sections 8.2.7.5 and 8.2.7.7 of this proposal.8 | 6