Part 4 - Iowa Medicaid Enterprise

RFP MED-12-001 | Technical ProposalIowa Medicaid Enterprise System Service Procurement | MMIS and Core MMIS Operationsdeliverable creation and acceptance procedures, formation of the PMO, implementation of the ProjectPortal and development of the project management plans and project work plans. These requirements are:• Provide access to documentation of any state-mandated project management policies, processesand tools• Identify resources for the Department's PMO• Provide direction to the IV&V) and QA Services vendor• Review and approve contractor's project management approach and methodologies and deliverables• Review and approve metrics and data sources that Department, contractor(s) and IV&V and QAServices vendor will use to measure project progress and effectiveness• Participate in weekly project status meetings with the contractors and IV&V and QA Services vendor• Review and approve the contractor(s) project status reports• Review and approve all deliverables• Report ongoing project progress to IME executive management• Obtain decisions from executive steering committee on any identified issues, as needed to keep theproject on schedule• Complete, review and approve any change management requests (CMRs) arising from maintenanceand system enhancement requests that exceed the scope of the requirements for the implementation• Review and approve the project management plans that must be implemented for each project duringthe start-up phase• Review and approve the measurement, calculation, content and format of contract management reports• Approve contractor's key personnel, including reviewing resumes of proposed key personnel andnotifying the contractor(s) in writing of its approval or disapproval• Monitor the contractor's performance and compliance with contract terms, standards, and conditions• Provide access to appropriate Department staff• Review and approve contractor(s) invoices and supporting documentation for payment of services• Coordinate the Department, state and federal reviews, certifications and compliance audits• Respond within 10 business days to any documents presented for review and requests for information8.2.7.2 Contractor ResponsibilitiesRFP Section 6.2.3.2Team Noridian has structured Tab 8 according to the RFP instructions, and many of the details of ourproject management approach are provided in specific sections as noted below.8.2.7.2.1 PMO Implementation, Project Approaches and Methodologies, and Project MonitoringRFP Section 6.2.3.2 Requirements a through cTeam Noridian will implement a PMO as detailed in 8.2.7.2.1 of this section.Team Noridian will provide the department project management approach and methodologies within 45days of contract award. Our intent is also to conduct project orientation sessions to train the Departmentstaff on our proposed project management approaches and methodologies. Explanations of the approachto developing these plans and descriptions of the documents are available in Section 8.2.7.7.8.2.7.2.2 Project Status ReportingRFP Section 6.2.3.2 Requirements d through fTeam Noridian will participate in weekly, monthly and quarterly project status meetings as and prepare statusreports as described in Section 8.2.7.11. Team Noridian will provide materials such as status reports, contractmanagement reports and the Project Portal dashboards to report ongoing project progress.8 | 14