Part 4 - Iowa Medicaid Enterprise

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RFP MED-12-001 | Technical ProposalIowa Medicaid Enterprise System Service Procurement | MMIS and Core MMIS Operationsrequire to be converted to new MMIS. Subsequent to identifying the data elements for each data source,Team Noridian will work with the Department to establish the conversion business rules for every dataelement in the mapping documents.Team Noridian will submit the following deliverables for review and approval within the timeframedetermined by the Department:Final Conversion PlanThe Conversion Plan will be the first deliverable of the conversion process. The plan document willdescribe the conversion approach in detail. The Conversion Plan will serve as a roadmap for theconversion effort as well as an early scope definition.The Conversion Plan will contain the following sections:• Conversion approach• Conversion workflow• Automated conversion• Manual conversion• Team Staffing Plan• Conversion schedule including all phases of development, testing, and production conversion.• Scope of conversion including identification of all sources and targets. This will include all files,databases, and images.• Conversion data validation methodology and corrective process definitions.• Actual results vs. expected results• Correction process methodology• Conversion testing methodology• Data cleansing approach• Management approach• Metrics• Completeness• Accuracy• Detailed contingency plans• Mappings• Source to target elements• Transformations• Default values• Validation conditions• Exception handling• Conversion programs• Conversion exception reportsSince Team Noridian has performed multiple MMIS conversions with the eCAMS data model, the libraryof previous conversion plans for the eCAMS target model will be utilized as a starting point. The planwill then be customized to the scope of the new MMIS conversion and to reflect the legacy data sourcesfor conversion.Conversion ChecklistConversion checklists will be developed for each subsystem level conversion. The checklists ensure thatall steps in the conversion are defined, scheduled, validated, and completed.8 | 116
RFP MED-12-001 | Technical ProposalIowa Medicaid Enterprise System Service Procurement | MMIS and Core MMIS OperationsThe checklists will include:• Listings of source files, databases, and images• Listings of target files, databases, and images• Conversion program names and locations• Expected source record counts• Expected target record counts• Expected exception record countsSince Team Noridian has performed multiple MMIS conversions with the eCAMS data model, the libraryof previous conversion checklists for the eCAMS target model will be utilized as a starting point. Thechecklists will then be customized to the scope of the new MMIS conversion and to reflect the legacy datasources for conversion.Data Reconciliation ProceduresData reconciliation procedures will be developed for each subsystem level conversion. The conversionmappings will serve as the foundation for the data reconciliation procedures. The mappings will definethe source to target mappings and transformations for the subsystem conversion.The reconciliation procedures will consist of automated scripts to query the source and target data andmeasure the completeness and accuracy of the conversion.The reconciliation procedures will include:• Conversion mapping references• Reconciliation script descriptions and locations• Reconciliation process documents• Reconciliation process flow• Exit criteria• Exception handling processSince Team Noridian has performed multiple MMIS conversions with the eCAMS data model, the libraryof previous conversion reconciliation procedures for the eCAMS target model will be utilized as a startingpoint. The procedures will then be customized to the scope of the new MMIS conversion and to reflectthe legacy data sources for conversion.Convert and Reconcile DataConversion is an extremely iterative process. Therefore, the conversion process is designed to berepeatable and contains certain core components that are executed as a part of each conversion runregardless of the phase or scope of the conversion. For example, a conversion run may consist ofconverting one table for a subsystem or an entire subsystem or the entire system but it will still consist ofthese basic steps:1. Obtain the source data2. Configure the conversion run parameters3. Execute the conversion programs4. Run the conversion validation reports5. Run the reconciliation procedures6. Establish thresholds for moving on to the next step in the conversion process. For example, it may notmake sense to run the conversion validation reports if the conversion programs cannot completewithout execution errors. However, there may be acceptable levels of validation errors that will allowexecution of the reconciliation procedures.8 | 117
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Part 4 - Iowa Medicaid Enterprise

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