FY2014 Recommended Budget - City of Surprise

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Recommendations

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Object Object Description FY2012 Actual FY2013 Amended FY2014 CM Recommended $ Change % Change 38145 JURIES 3,205 3,000 3,000 0 0% 38146 INTERPRETERS 6,584 8,200 10,100 1,900 23% 38147 CODE ENFORCEMENT 33,787 50,000 50,000 0 0% 38149 ANNUAL FF PHYSICALS 77,850 97,500 97,500 0 0% 38162 LANDSCAPE SERVICES 670,809 805,900 865,300 59,400 7% 38183 COMMUNITY RELATIONS SERVICES 253,634 74,400 59,600 -14,800 -20% 38184 ADMISSIONS 61,043 33,100 37,100 4,000 12% 38191 PRE-EMPLOYMENT SERVICES 65,580 53,500 49,000 -4,500 -8% 38192 LAB SERVICES 159,948 144,100 153,600 9,500 7% 38193 FILM SERVICES 3,332 2,700 2,200 -500 -19% 38194 REAL PROPERTY SERVICES 19,760 16,000 16,000 0 0% 38195 GIS SERVICES 28,785 30,000 30,000 0 0% 38196 AERIAL PHOTOGRAPHY 44,890 6,000 6,000 0 0% 38197 SPORTING OFFICIALS 0 244,700 240,300 -4,400 -2% 38198 CLASS INSTRUCTORS 0 83,100 86,100 3,000 4% 38199 PROFESSIONAL AND OUTSIDE SERVICES 3,304,238 3,676,500 4,998,600 1,322,100 36% 38211 WATER 1,500,070 1,613,300 1,723,800 110,500 7% 38212 ELECTRICITY 6,545,457 6,679,600 7,266,400 586,800 9% 38213 PROPANE/NATURAL GAS 79,071 118,500 108,800 -9,700 -8% 38214 TELEPHONE SERVICE 296,173 325,200 310,700 -14,500 -4% 38216 SANITARY/LANDFILL 1,127,489 1,159,100 1,169,900 10,800 1% 38217 POSTAGE & MAILINGS 127,358 175,800 180,200 4,400 3% 38218 TELEPHONE MAINTENANCE 0 2,000 0 -2,000 -100% 38221 CELL PHONE/PAGERS 201,710 174,800 170,200 -4,600 -3% 38311 BUILDING MAINTENANCE 583,969 422,900 419,900 -3,000 -1% 38312 STREETS MAINTENANCE 214,334 2,204,000 2,204,000 0 0% 38321 RADIO EQUIP. MAINT. 183,739 214,500 383,800 169,300 79% 38322 COMPUTER MAINTENANCE 36,719 55,900 126,300 70,400 126% 38323 OFFICE EQUIPMENT MAINT. 1,476 20,000 19,000 -1,000 -5% 38324 MACHINERY & EQUIPMENT MAINT 525,329 907,200 658,600 -248,600 -27% 38331 VEHICLE MAINTENANCE 387,255 417,900 414,100 -3,800 -1% 38341 TRAFFIC SIGNAL R&M 170 15,000 15,000 0 0% 38351 WELLS/SEWER/LINS/ETC. 454,494 474,100 559,100 85,000 18% 38361 BUILDING CONTRACTORS 111,532 170,300 159,700 -10,600 -6% 38371 JANITORIAL SERVICES 326,165 339,000 323,000 -16,000 -5% 38372 PEST CONTROL SERVICES 97,338 107,400 107,600 200 0% 38381 GROUNDS MAINTENANCE 101,284 166,500 151,200 -15,300 -9% 38382 PARKS MAINTENANCE 0 0 47,700 47,700 - 38391 OTHER REPAIRS/MAINT. 425 0 0 0 - 38411 WATER SERVICE CONTRACT 1,307,782 1,380,000 1,330,000 -50,000 -4% 38412 SEWER SERVICE CONTRACT 456,679 530,000 520,000 -10,000 -2% 38413 TRASH COLLECTION CONTRACT 362,115 410,000 410,000 0 0% 38511 BUILDING & STRUCTURES RENAL 29,822 27,500 51,500 24,000 87% 38521 EQUIPMENT RENTAL 527,558 536,300 508,500 -27,800 -5% 38591 OTHER RENTALS/LEASES 234,839 279,700 260,200 -19,500 -7% 38911 UNEMPLOYMENT CONTRIBUTION 56,118 132,000 132,000 0 0% 38912 GENERAL INSURANCE 1,438,065 1,600,000 1,600,000 0 0% 38913 CLAIM SETTLEMENT 6,025,315 7,587,500 8,061,400 473,900 6% 38914 COBRA INSURANCE 14,131 15,700 15,700 0 0% 38915 MEDICAL INSURANCE PREMIUM 803,942 882,300 927,800 45,500 5% 38916 EVENT GENERAL INSURANCE 0 68,900 3,300 -65,600 -95% 38917 GENERAL INSURANCE ADMIN 0 0 1,000,000 1,000,000 - 38921 TUITION REIMBURSEMENT 120,913 91,000 89,600 -1,400 -2% 38922 TRAVEL & TRAINING 341,937 341,500 399,500 58,000 17% 38924 DUES & MEMBERSHIPS 259,039 272,700 273,400 700 0% Saturday, April 27, 2013 45
Object Object Description FY2012 Actual FY2013 Amended FY2014 CM Recommended $ Change % Change 38925 FEDERAL MILEAGE ALLOWANCE 13,428 17,700 17,000 -700 -4% 38926 EMPLOYEE ORIENTATION 374 1,500 500 -1,000 -67% 38927 EMPLOYEE CERTS AND LICENSING 4,160 34,900 42,500 7,600 22% 38928 COUNCIL TRAVEL & TRAINING 0 46,000 46,000 0 0% 38931 ADVERTISING 253,069 233,700 234,200 500 0% 38942 RADIO DISPATCH SERVICE 520,372 570,800 615,400 44,600 8% 38951 PRINTING 177,957 235,300 267,600 32,300 14% 38991 UNIFORM/LAUNDRY SERVICES 62,463 52,100 59,700 7,600 15% 38999 OTHER PROFESSIONAL SERVICES 69,559 35,400 391,200 355,800 1005% Services Subtotal 35,169,251 41,099,600 46,212,100 5,112,500 12% Capital 39111 LAND PURCHASES 18,515 0 628,100 628,100 - 39210 BUILDING & STRUCTURES 0 0 0 0 - 39211 BUILDING & STRUCTURE PURCHASES 4,144,611 3,270,500 14,558,600 11,288,100 345% 39212 IMPROVEMENTS TO BUILDINGS 99,198 400,300 0 -400,300 -100% 39220 STREETS/INFRASTRUCTURE 0 0 0 0 - 39221 STREETS PURCHASES 0 956,000 0 -956,000 -100% 39222 STREET IMPROVEMENTS 1,050,830 2,941,600 0 -2,941,600 -100% 39223 INFRASTRUCTURE PURCHASES 0 2,524,100 0 -2,524,100 -100% 39224 INFRASTRUCTURE IMPROVEMENTS 102,109 1,105,400 15,000 -1,090,400 -99% 39310 IMP.'S OTR THAN BLDG. & LAND 0 0 0 0 - 39311 IMP.'S OTR THAN BLDG. & LAND 809,393 1,779,600 584,000 -1,195,600 -67% 39411 FURN., FIXTURES & OFC EQUIPMT 350,182 20,000 742,000 722,000 3610% 39420 VEHICLES 0 0 0 0 - 39421 VEHICLES 2,456,254 2,063,500 3,932,300 1,868,800 91% 39422 IMPROVEMENTS TO VEHICLES 47,628 0 0 0 - 39430 MACH. & EQUIPMENT 0 0 0 0 - 39431 MACH. & EQUIPMENT 305,855 140,000 88,000 -52,000 -37% 39432 IMP'S TO MACH. & EQUIPMENT 0 750,000 0 -750,000 -100% 39511 RIGHTS 0 154,000 0 -154,000 -100% 39521 EASEMENTS 9,160 0 0 0 - 39600 CAPITAL INTEREST 0 0 0 0 - 39610 CAPITAL INTEREST EXPENSE 0 0 0 0 - 39813 OTHER LEASES 9,000 6,600 6,600 0 0% Capital Subtotal 9,402,735 16,111,600 20,554,600 4,443,000 28% Depreciation 39711 BUILDINGS & STRUCTURES DEPREC. 0 0 0 0 - 39713 EQUIPMENT DEPREC. 0 0 0 0 - Depreciation Subtotal 0 0 0 0 - Debt Service 39821 PRINCIPAL BONDS 3,430,000 3,681,000 8,400,000 4,719,000 128% 39822 INTEREST BONDS 4,465,808 4,268,800 4,166,100 -102,700 -2% 39823 OTHER BONDS 1,000 0 0 0 - 39824 AMORITIZATION BONDS 0 0 0 0 - 39831 PRINCIPAL NOTES 0 1,270,000 0 -1,270,000 -100% 39832 INTEREST NOTES 6,569 30,000 0 -30,000 -100% 39833 OTHER NOTES 19,706 0 0 0 - 39834 AMORITIZATION NOTES 0 0 0 0 - 39841 INTERFUND LOAN INTEREST 0 3,401,100 0 -3,401,100 -100% 39861 BAD DEBT EXPENSE 30,056 0 0 0 - Debt Service Subtotal 7,953,138 12,650,900 12,566,100 -84,800 -1% Contingency Saturday, April 27, 2013 46
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
Page 65 and 66: Policy y Discussions May 2013 05/07
Page 67 and 68: Document Publication August 2013 08
Page 69 and 70: General Information Mayor and City
Page 71 and 72: RICHARD ALTON - Richard.Alton@surpr
Page 73 and 74: SKIP HALL - Skip.Hall@surpriseaz.go
Page 75 and 76: DOVE VALLEY RD LONE MOUNTAIN RD DIX
Page 77 and 78: Tourism Infuse tourism dollars into
Page 79 and 80: 283rd Av 28300W 283rd Ave 28300W 27
Page 81 and 82: Statistical Information Population
Page 83 and 84: Revenue Revenue Summary Revenue D
Page 85 and 86: Overview The operating revenue fore
Page 87 and 88: General Fund Major Revenue Accounts
Page 89 and 90: Description Local Bed Tax FY2013 FY
Page 91 and 92: Vehicle License Tax FY2013 FY2014 $
Page 93 and 94: Court Revenue FY2013 FY2014 $ % Est
Page 95 and 96: All Other Operating Revenue FY2013
Page 97 and 98: Facilities Fees FY2013 FY2014 $ % E
Page 99 and 100: Cox Communications Cable Franchise
Page 101 and 102: City of Surprise Wastewater Franchi
Page 103 and 104: Water Service Fee FY2013 FY2014 $ %
Page 105 and 106: Wastewater Development Fee FY2013 F
Page 107 and 108: Parks and Recreation Development Fe
Page 109 and 110: Police Development Fee FY2013 FY201
Page 111 and 112: Expense Summary All Funds Total Ex
Page 113 and 114: City of Surprise All Funds - Detail
Page 115: Object Object Description FY2012 Ac
Page 121 and 122: Object Category FY2012 Actual FY201
Page 125 and 126: Object Object Description PW-Vehicl
Page 127 and 128: Object Object Description Mayor & C
Page 129 and 130: Object Object Description Community
Page 131 and 132: Object Object Description Legal Man
Page 133 and 134: Object Object Description PW-Replen
Page 135 and 136: Object Object Description Governmen
Page 137 and 138: Object Object Description 37111 OFF
Page 139 and 140: Object Object Description Finance G
Page 141 and 142: Object Object Description PW-Street
Page 143 and 144: Object Object Description CLAIM/SET
Page 147 and 148: Object Object Description Fire-Emer
Page 151 and 152: Object Object Description Mayor & C
Page 153 and 154: Object Object Description General O
Page 157 and 158: Object Object Description Fire-Emer
Page 161 and 162: Object Object Description RADIO EQU
Page 163 and 164: Object Object Description PW-Facili
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description 39112 IMP
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Object Object Description PW-Sewer
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Object Object Description IMP'S OTH
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Object Object Description FY2012 Ac
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Police Department Department Overvi
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Divisions Office of the Chief - Thi
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Police Department General Fund Summ
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Police Department DEA Fund Summary
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Police Department Tow Fund Summary
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Fire Department Department Overview
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Support Services - Provides oversig
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Fire Department General Fund Summar
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Fire Department Firefighter’s Pen
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Fire Department Wildland Fire Fund
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Community and Economic Development
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Neighborhood Services - Neighborhoo
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Organizational Chart Primary Functi
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City Court General Fund Summary Maj
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City Court FARE Fund Fund Descripti
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City Court MFTG Fund Fund Descripti
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Organizational Chart The chart belo
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Department Goal: Comply with Arizon
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Human Resources Risk Management Fun
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Department Goal: Continue interacti
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Accomplishments, Enhancements, and
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Employee Dependent Scholarship Fund
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Major Budget Changes The FY2014 bud
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Organizational Chart Primary Functi
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Community and Recreation Services G
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Community and Recreation Services T
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Community and Recreation Services S
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Organizational Chart Due to the int
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• Engineering Goal: Improve the p
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FY2011 Final FY2012 Adopted FY2013
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Major Initiatives and Policy Issues
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Public Works Local Transportation A
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Public Works Water Operations Fund
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Water Department Goal: Provide high
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thickening centrifuge #1 to dewater
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Goals, Objectives, and Performance
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Public Works Sanitation Operations
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Page 263 and 264:
Information Technology Department D
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Major Initiatives and Policy Issues
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Major Budget Changes The FY2014 bud
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Donations Fund Fund Description The
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City Manager’s Office Department
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FY2011 FY2012 FY2013 FY2014 Amended
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Accomplishments, Enhancements and E
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Mayor and City Council Department D
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Capital Improvement Plan Capital I
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The majority of approved capital pr
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Improvement districts: This financi
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Update Process Updating the CIP tak
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General Capital Fund Description Th
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Vehicle Replacement Description Veh
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Police Development Fee Fund Descrip
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Library Development Fee Fund Descri
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Public Works Development Fee Fund D
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MPC Proprietary Debt Service 2007 F
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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