FY2014 Recommended Budget - City of Surprise

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D. Authorization Levels: Type of Amendment Category Sub-Category Authorization Between Funds All All Between Departments (in general fund) Grants All All Revenue Expense Personnel Full Time Personnel Commodities/Supplies Contractual Services Capital Within a Department Establishment of a grant budget Mayor and City Council Mayor and City Council Mayor and City Council Between divisions Department Director Between part time and full time (no change in total FTE) To/from any other category (Change in total FTE) Between divisions or within a division City Manager Mayor and City Council Department Director Non-CIP or minor CIP Between divisions City Manager Major CIP (including change in total amount and/or change in scope) Contingency All All All Mayor and City Council Mayor and City Council Targeted Savings All All Chief Financial Officer E. Relationship to Previously Established Policy No qualifying statement, previously established rules or procedures shall be used to negate the spirit or intent of this statement of policy. 230
Introduction City of Surprise, Arizona Comprehensive Financial Management Policies FY 2013 The City Council’s Strategic Plan Framework, goals and objectives provide the foundation for the comprehensive financial management policies. The City’s comprehensive financial policies provide the roadmap to achieve financial resiliency and demonstrate the City’s commitment to sound financial management practices. As defined by the Government Finance Officers of America (GFOA), the City Council strives to build a financially resilient government through financial policies and long-term financial planning. The GFOA has identified eight characteristics of a financially resilient government: 1. Diversity. Avoid reliance on a single solution. 2. Redundancy: Avoid having only one path of rescue. 3. Decentralization: Centralized systems look strong, but failure is catastrophic. 4. Transparency: Make it easier to figure out where a problem may lie. Share plans and listen when people point out flaws. 5. Collaboration: Working together to become stronger. 6. Fail Gracefully: Failure happens. Make sure failure won’t make things worse. 7. Flexibility: Be ready to change when plans aren’t working. Don’t expect stability. 8. Foresight. Think and prepare. Financial policies contribute to increased public confidence and trust as well as provide clear direction to City staff concerning the diligence and stewardship with which public monies are to be managed. Adopted financial policies show our citizens, the credit rating industry, and prospective investors (bond buyers) the City’s commitment to financial resiliency. These policies are presented in the following five areas: 1. Operating Management 2. Capital Management 3. Debt Management 4. Minimum Fund Balance 5. Financial Reporting Operating Management Policies 1. All departments will participate in the responsibility of meeting policy goals and ensuring long-term financial resiliency. 2. The budget shall be considered balanced if revenues plus use of fund balance are equal to or exceed total expenses, by fund. The budget process is intended to weigh all competing requests for City resources, within expected fiscal constraints. 3. Long-range financial plans will be prepared to guide the City and ensure the delivery of needed services due to changes in the economy, service demands, and capital improvements. 4. Regional considerations and intergovernmental relationships will be evaluated to fund both operating services and capital projects. 5. The City Council will consider citizen input and review the operating and capital budget recommendations from an outcome and goals perspective. 6. A diversified revenue system will be developed to protect City services. 231 1
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Fire-Emer
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Object Object Description General O
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Object Object Description Fire-Emer
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Object Object Description RADIO EQU
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Object Object Description PW-Facili
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Object Object Description 39112 IMP
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Object Object Description PW-Sewer
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Object Object Description IMP'S OTH
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Police Department Department Overvi
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Divisions Office of the Chief - Thi
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Police Department General Fund Summ
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Police Department DEA Fund Summary
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Police Department Tow Fund Summary
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Fire Department Department Overview
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Support Services - Provides oversig
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Fire Department General Fund Summar
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Fire Department Firefighter’s Pen
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Fire Department Wildland Fire Fund
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Community and Economic Development
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Neighborhood Services - Neighborhoo
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Organizational Chart Primary Functi
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City Court General Fund Summary Maj
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City Court FARE Fund Fund Descripti
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City Court MFTG Fund Fund Descripti
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Organizational Chart The chart belo
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Department Goal: Comply with Arizon
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Human Resources Risk Management Fun
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Department Goal: Continue interacti
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Accomplishments, Enhancements, and
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Employee Dependent Scholarship Fund
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Major Budget Changes The FY2014 bud
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Organizational Chart Primary Functi
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Accomplishments, Enhancements, and
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Community and Recreation Services G
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Community and Recreation Services T
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Community and Recreation Services S
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Organizational Chart Due to the int
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• Engineering Goal: Improve the p
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FY2011 Final FY2012 Adopted FY2013
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Major Initiatives and Policy Issues
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Public Works Local Transportation A
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Public Works Water Operations Fund
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FY2011 Final FY2012 Adopted FY2013
Page 253 and 254: Water Department Goal: Provide high
Page 255 and 256: thickening centrifuge #1 to dewater
Page 257 and 258: Goals, Objectives, and Performance
Page 259 and 260: Public Works Sanitation Operations
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Page 263 and 264: Information Technology Department D
Page 265 and 266: Major Initiatives and Policy Issues
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Page 269 and 270: Donations Fund Fund Description The
Page 271 and 272: City Manager’s Office Department
Page 273 and 274: FY2011 FY2012 FY2013 FY2014 Amended
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Page 277 and 278: Mayor and City Council Department D
Page 279 and 280: Capital Improvement Plan Capital I
Page 281 and 282: The majority of approved capital pr
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Page 285 and 286: Update Process Updating the CIP tak
Page 287 and 288: General Capital Fund Description Th
Page 289 and 290: FY2011 Final FY2012 Adopted FY2013
Page 291 and 292: Vehicle Replacement Description Veh
Page 293 and 294: Police Development Fee Fund Descrip
Page 295 and 296: Library Development Fee Fund Descri
Page 297 and 298: Public Works Development Fee Fund D
Page 299 and 300: MPC Proprietary Debt Service 2007 F
Page 301 and 302: Wastewater System Development Fee F
Page 303: Budget Transfer Policies and Proced
Page 307 and 308: Capital Management Policies 20. The
Page 309 and 310: Financial Reporting Policies 39. Th
Page 311 and 312: Base Budget The ongoing expense for
Page 313 and 314: CRS Community and Recreation Servic
Page 315 and 316: Fund A fiscal and accounting entity
Page 317 and 318: ITS Intelligent Transportation Syst
Page 319 and 320: Primary Property Tax A limited tax
Page 321 and 322: Turn key Supplied, installed, or pu
Page 323 and 324: 1. 2. 2013 2014 $ 7,974,599 $ 8,285
Page 325 and 326: SOURCE OF REVENUES SPECIAL REVENUE
Page 327 and 328: DEBT SERVICE FUNDS SOURCE OF REVENU
Page 329 and 330: ENTERPRISE FUNDS SOURCE OF REVENUES
Page 331 and 332: FUND/DEPARTMENT CITY OF SURPRISE Ex
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Page 335 and 336: Fir Fire Fir General Fund $ 14,526,
Page 337: FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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