FY2014 Recommended Budget - City of Surprise

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Major Budget Changes The FY2014 budget decreased by 8% from the FY2013 amended budget. The decreases in personnel expenditures are due to the movement of positions formerly funded directly by water, wastewater, and solid waste operations being moved back to the general fund for FY2014. Instead of direct funding, the cost of these positions will be recovered through the city’s indirect cost allocation plan. These decreases were offset by a 3% increase in the employer contribution for the Arizona State Retirement System and a 2.2% increase for a cost of living adjustment. Supplies expenses increased by 11% for minor equipment/ tools and auto parts/lubricants. The increases were offset by decreases in training and education supplies. Services expenses decreased by 6% for professional services, equipment maintenance for water tank repair, water service billing contract relating to a reduction in miscellaneous charge billings. The decreases were offset by increases in water rate changes, electricity rate changes, and infrastructure repairs to rehabilitate two wells and setup permanent drinking water system sample stations. Under capital, expenditures include a variable frequency drive non-potable pumps, water storage reservoir coating, and site/security improvements are programmed for the FY2014 budget. Payments to the general fund in the amount of $1,244,100 are programmed in FY2014 to cover the indirect costs associated with general fund personnel provided services and support to the water fund. Also programmed in the transfer to the general fund are payments in lieu of property tax (PILOT) assessments and franchise in lieu payment. The FY2014 contingency budget of $1,087,100 represents a two-month operating reserve. FY2011 FY2012 FY2013 FY2014 Amended to Expenditures By category Actual Actual Amended Budget Budget Personnel 2,361,414 2,476,574 2,376,400 1,935,400 -19% Supplies 374,288 633,891 578,800 643,700 11% Services 4,685,252 4,095,819 4,233,000 3,980,500 -6% Capital 10,685 163,037 554,000 569,500 3% Debt Service 5,176 0 0 0 0% Depreciation 2,381,536 0 0 0 0% Contingency 0 0 1,161,000 1,087,100 -6% Transfer Out 1,758,720 1,793,198 1,763,900 1,598,400 -9% Development Agreemen 1,770 20,692 40,000 30,000 -25% Total By department 11,578,841 9,183,212 10,707,100 9,844,600 -8% Community Development 1,770 20,692 40,000 30,000 -25% Economic Development 0 0 0 0 0% Finance 0 0 77,600 0 -100% General Operations 1,530,195 0 0 0 0% Information Services 0 0 0 0 0% Public Works 10,046,877 9,162,519 10,589,500 9,814,600 -7% Total 11,578,841 9,183,212 10,707,100 9,844,600 -8% Revenues By fund source Charges for Svcs/Oth 19,992,748 10,008,042 9,942,300 10,087,000 1% Transfer In 800,363 7,277 0 0 0% Total 20,793,111 10,015,318 9,942,300 10,087,000 1%
FY2011 Final FY2012 Adopted FY2013 Adopted FY2014 Budget Accomplishments, Enhancements, and Efficiencies Constructed 15 new vadose zone recharge wells Completed the first phase of improvements recommended by the Site and Security Master Plan for the city’s water facilities Completed rehabilitation of the Ashton Ranch Well Increased permitted volume of Sierra Verde Well and Roseview Well Recoated the interior of the Rancho Gabriela Water Supply Facility 3.5 million gallon storage reservoir. Abandonment of one agricultural well Completed rehabilitation of the Rancho Gabriela Water Tank Major Initiatives and Policy Issues Work with Finance to update development fees study for compliance with new legislation Present to Council update on Water Resources planning for policy direction Implemented the upgrade of the City’s computerized maintenance management system Rehabilitation of Ashton Ranch Tank Adopted to Budget Personnel Accountant/Tax Auditor 0.0 0.0 0.0 0.0 0.0 Administrative Specialist 0.0 0.2 0.2 0.0 -0.2 Administrative Technician 2.0 2.4 1.4 1.0 -0.4 Analyst 0.0 0.0 0.0 0.0 0.0 Assistant Analyst 0.3 0.3 0.0 0.0 0.0 Assistant Department Director 0.0 0.3 0.5 0.0 -0.5 Budget/Accounting Manager 0.0 0.0 0.3 0.0 -0.3 Department Director 0.0 0.2 0.2 0.0 -0.2 Division Manager 1.0 2.4 0.5 0.0 -0.5 IT Administrator 1.0 0.2 0.2 0.0 -0.2 Inspector 1.0 1.0 1.0 1.0 0.0 Lead Utility Technician 2.0 2.0 2.0 2.0 0.0 Maintenance & Operations Spec'l. 1.0 1.0 1.0 1.0 0.0 Maintenance & Operations Sup. 2.0 2.0 1.0 1.0 0.0 Maintenance & Operations Tech. 3.0 3.0 3.0 3.0 0.0 Manager 1.0 1.0 2.9 1.0 -1.9 Program Supervisor 0.0 0.0 1.0 1.0 0.0 Project Manager 2.0 2.0 1.0 1.0 0.0 Senior Financial Analyst 1.3 0.5 0.2 0.0 -0.2 SenSenior Maintenance & Ops. Tech. 2.0 1.0 1.0 1.0 0.0 Senior Utilities Technician 4.0 4.0 4.0 4.0 0.0 Utilities Analyst 5.0 5.0 4.0 4.0 0.0 Utilities Supervisor 1.0 1.0 1.0 1.0 0.0 Utilities Technician 3.0 3.0 3.0 3.0 0.0 Total 32.7 32.6 29.4 25.0 -4.4 179
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Fire-Emer
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Object Object Description General O
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Object Object Description Fire-Emer
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Object Object Description RADIO EQU
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Object Object Description PW-Facili
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Object Object Description 39112 IMP
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Object Object Description PW-Sewer
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Object Object Description IMP'S OTH
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Police Department Department Overvi
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Divisions Office of the Chief - Thi
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Police Department General Fund Summ
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Police Department DEA Fund Summary
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Police Department Tow Fund Summary
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Fire Department Department Overview
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Support Services - Provides oversig
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Fire Department General Fund Summar
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Fire Department Firefighter’s Pen
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Fire Department Wildland Fire Fund
Page 199 and 200: Community and Economic Development
Page 201 and 202: Neighborhood Services - Neighborhoo
Page 207 and 208: Organizational Chart Primary Functi
Page 209 and 210: City Court General Fund Summary Maj
Page 211 and 212: City Court FARE Fund Fund Descripti
Page 213 and 214: City Court MFTG Fund Fund Descripti
Page 215 and 216: Organizational Chart The chart belo
Page 217 and 218: Department Goal: Comply with Arizon
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Page 221 and 222: Department Goal: Continue interacti
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Page 241 and 242: • Engineering Goal: Improve the p
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Page 247 and 248: Public Works Local Transportation A
Page 249: Public Works Water Operations Fund
Page 253 and 254: Water Department Goal: Provide high
Page 255 and 256: thickening centrifuge #1 to dewater
Page 257 and 258: Goals, Objectives, and Performance
Page 259 and 260: Public Works Sanitation Operations
Page 263 and 264: Information Technology Department D
Page 265 and 266: Major Initiatives and Policy Issues
Page 267 and 268: Major Budget Changes The FY2014 bud
Page 269 and 270: Donations Fund Fund Description The
Page 271 and 272: City Manager’s Office Department
Page 273 and 274: FY2011 FY2012 FY2013 FY2014 Amended
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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