FY2014 Recommended Budget - City of Surprise

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Transit - Administers city transit services and represents city on regional boards and commissions. The departmental operating structure may vary from the budgeted division structure due to current constraints in the budgetary system. Accomplishments, Enhancements, and Efficiencies • Received the Job Access and Reverse Commute (JARC) award for Federal offset to the 571 Express Route which will allow the city to add a fourth trip in each direction beginning in July 2013, without increasing cost of service • Fleet and Solid Waste completed evaluation of super single operations for improved mileage and loads • Completed transition to Regionalized Dial-a-Ride service • Connected Chamber of Commerce to Central Utility Plant chill water lines, thus removing air cooled chiller • Installed two new scroll air compressors and completed new air piping for Fleet Maintenance shop Major Initiatives and Policy Issues • Determine if city intends to pursue a circulator route and identify funding options • Review the engineering development standards for minor edits or updates • Continue efforts on forming street light improvement districts in all areas • Work with City Manager’s Office to complete a Facility Use Policy Goals, Objectives, and Performance Measures • Facilities Goal: Ensure all city facilities are properly maintained and functional in the most efficient and effective manner o Objective: Emergency maintenance requests (i.e., air conditioning down, loss of power, elevator malfunction, smoke/fire alarm, continuous leak, broken window, door that can’t be secured) to be addressed within 30 minutes o Objective: Perform all maintenance work order requests within 30 day time frame o Objective: Perform custodial services within 95% of industry standard Performance Measures Percentage of emergency response – on time completion Percentage of maintenance – on time completion Custodial expenditures per sq’ for administrative/office facilities as compared to ICMA mean (In- house services) Custodial Expenditures per sq’ for administrative/office facilities as compared to ICMA Mean (Contracted services) FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target 99% 98% 98% 96% 98% 97% 95% 98% 90% 95% 98% 98% 99% 97% 98% 100% 100% 100% 100% 100% 168
• Engineering Goal: Improve the public’s knowledge of the review process and maintain staff presence on active construction sites o Objective: Reduce the number of “third and subsequent submittals approved” by increasing approvals in the “initial submittal approval” o Objective: Maintain percentage of inspector time on site at 45% despite expected increase in permit load Performance Measures Plan review – number of sheets reviewed Plan review – percent of submittals approved on first or second review Inspections – number of permits issued for civil inspection Inspection – percent of time on site * New measure, data not available FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target 1,332 619 1,800 1,500 1,650 ---* ---* ---* 84% 85% 174 302 400 315 350 ---* 48% ---* 45% 45% • Fleet Goal: Perform preventive maintenance, scheduled and unscheduled vehicle repairs and diagnostic services o Objective: Maintain service level by completing all preventative maintenance (PM) in four hours for heavy vehicles and one hour for light vehicles o Objective: Maintain standard using American Public Works Association (APWA) data of 1,415 billable hours for each mechanic annually o Objective: Maintain current cost of providing services o Objective: Set and maintain a fleet miles per gallon (MPG) standard of 70% Performance Measures Percentage of PM’s completed in allowable time Percentage of billable hours for each mechanic Percentage of budget for maintenance of police and fire vehicles Percentage of fleet vehicles meeting MPG standards * New measure, data not available FY2011 Actual FY2012 Actual FY2013 Target FY2013 Estimate FY2014 Target 94% 68% 100% 100% 100% 98% 60% 88% 90% 95% 49% 52% 56% 60% 60% ---* ---* ---* 70% 70% 169
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City of Surprise, Arizona FY2014 Ci
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Transmittal Letter
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Introduction to the City y Manager
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Financial Review • FY2010 audit f
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Financial Review (Continued) ( )
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Approach pp oac to FY2014 0 Budget
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Approach to FY2014 Budget (Continue
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Citywide y FTE 860 840 820 800 780
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FY2014 City Manager Manager’s s R
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The Budget g Document Contains. . .
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Outcomes (continued) ( ) 4. Do not
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FY2014 General Fund Budget 19
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Millionss General Fund Revenue Summ
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FY2014 Forecast: $88.2M ($3.7M, 4%)
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Expenses 25
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Personnel Summary Summaryy In Milli
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Personnel Details (continued) ( ) I
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Services Details In Millions $ Chan
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Services Details (continued) ( ) In
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Supplies pp Details In Millions $ C
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Capital p Summaryy In Millions $ Ch
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Operating p gReserve In Millions FY
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Operating p gReserve: Estimated vs.
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City Council Discussion Issues (Con
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General Capital p Fund Outcomes •
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Project Name FY2014 BBell ll RRoad
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Transportation Improvement Fund Ado
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Impact p Fee Fund Outcomes • All
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Solid Waste Summaryy • FY2014: No
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Water Summaryy • FY2014: Rate inc
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Policy y Discussions May 2013 05/07
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Document Publication August 2013 08
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General Information Mayor and City
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RICHARD ALTON - Richard.Alton@surpr
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SKIP HALL - Skip.Hall@surpriseaz.go
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DOVE VALLEY RD LONE MOUNTAIN RD DIX
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Tourism Infuse tourism dollars into
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283rd Av 28300W 283rd Ave 28300W 27
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Statistical Information Population
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Revenue Revenue Summary Revenue D
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Overview The operating revenue fore
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General Fund Major Revenue Accounts
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Description Local Bed Tax FY2013 FY
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Vehicle License Tax FY2013 FY2014 $
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Court Revenue FY2013 FY2014 $ % Est
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All Other Operating Revenue FY2013
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Facilities Fees FY2013 FY2014 $ % E
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Cox Communications Cable Franchise
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City of Surprise Wastewater Franchi
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Water Service Fee FY2013 FY2014 $ %
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Wastewater Development Fee FY2013 F
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Parks and Recreation Development Fe
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Police Development Fee FY2013 FY201
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Expense Summary All Funds Total Ex
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City of Surprise All Funds - Detail
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Object Object Description FY2012 Ac
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Object Category FY2012 Actual FY201
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Object Object Description PW-Vehicl
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Object Object Description Mayor & C
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Object Object Description Community
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Object Object Description Legal Man
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Object Object Description PW-Replen
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Object Object Description Governmen
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Object Object Description 37111 OFF
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Object Object Description Finance G
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Object Object Description PW-Street
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Object Object Description CLAIM/SET
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Object Object Description Fire-Emer
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Object Object Description General O
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Object Object Description Fire-Emer
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Object Object Description RADIO EQU
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Object Object Description PW-Facili
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Object Object Description 39112 IMP
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Object Object Description PW-Sewer
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Object Object Description IMP'S OTH
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Police Department Department Overvi
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Divisions Office of the Chief - Thi
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Police Department General Fund Summ
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Police Department DEA Fund Summary
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Police Department Tow Fund Summary
Page 189 and 190: Fire Department Department Overview
Page 191 and 192: Support Services - Provides oversig
Page 193 and 194: Fire Department General Fund Summar
Page 195 and 196: Fire Department Firefighter’s Pen
Page 197 and 198: Fire Department Wildland Fire Fund
Page 199 and 200: Community and Economic Development
Page 201 and 202: Neighborhood Services - Neighborhoo
Page 207 and 208: Organizational Chart Primary Functi
Page 209 and 210: City Court General Fund Summary Maj
Page 211 and 212: City Court FARE Fund Fund Descripti
Page 213 and 214: City Court MFTG Fund Fund Descripti
Page 215 and 216: Organizational Chart The chart belo
Page 217 and 218: Department Goal: Comply with Arizon
Page 219 and 220: Human Resources Risk Management Fun
Page 221 and 222: Department Goal: Continue interacti
Page 223 and 224: Accomplishments, Enhancements, and
Page 225 and 226: Employee Dependent Scholarship Fund
Page 227 and 228: Major Budget Changes The FY2014 bud
Page 229 and 230: Organizational Chart Primary Functi
Page 233 and 234: Community and Recreation Services G
Page 235 and 236: Community and Recreation Services T
Page 237 and 238: Community and Recreation Services S
Page 239: Organizational Chart Due to the int
Page 243 and 244: FY2011 Final FY2012 Adopted FY2013
Page 245 and 246: Major Initiatives and Policy Issues
Page 247 and 248: Public Works Local Transportation A
Page 249 and 250: Public Works Water Operations Fund
Page 253 and 254: Water Department Goal: Provide high
Page 255 and 256: thickening centrifuge #1 to dewater
Page 257 and 258: Goals, Objectives, and Performance
Page 259 and 260: Public Works Sanitation Operations
Page 263 and 264: Information Technology Department D
Page 265 and 266: Major Initiatives and Policy Issues
Page 267 and 268: Major Budget Changes The FY2014 bud
Page 269 and 270: Donations Fund Fund Description The
Page 271 and 272: City Manager’s Office Department
Page 273 and 274: FY2011 FY2012 FY2013 FY2014 Amended
Page 275 and 276: Accomplishments, Enhancements and E
Page 277 and 278: Mayor and City Council Department D
Page 279 and 280: Capital Improvement Plan Capital I
Page 281 and 282: The majority of approved capital pr
Page 283 and 284: Improvement districts: This financi
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Page 287 and 288: General Capital Fund Description Th
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Vehicle Replacement Description Veh
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Police Development Fee Fund Descrip
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Library Development Fee Fund Descri
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Public Works Development Fee Fund D
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MPC Proprietary Debt Service 2007 F
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Wastewater System Development Fee F
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Budget Transfer Policies and Proced
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Introduction City of Surprise, Ariz
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Capital Management Policies 20. The
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Financial Reporting Policies 39. Th
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Base Budget The ongoing expense for
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CRS Community and Recreation Servic
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Fund A fiscal and accounting entity
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ITS Intelligent Transportation Syst
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Primary Property Tax A limited tax
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Turn key Supplied, installed, or pu
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1. 2. 2013 2014 $ 7,974,599 $ 8,285
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SOURCE OF REVENUES SPECIAL REVENUE
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DEBT SERVICE FUNDS SOURCE OF REVENU
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ENTERPRISE FUNDS SOURCE OF REVENUES
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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FUND/DEPARTMENT CITY OF SURPRISE Ex
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Fir Fire Fir General Fund $ 14,526,
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FUND CITY OF SURPRISE Full-Time Emp
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FY2014 Recommended Budget - City of Surprise

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